Notarize

Notarize is a remote notarization service for individuals and organizations that need a document completed without an in-person appointment. It is best suited to signers who need 24/7 access and flexible ways to bring multiple participants into one transaction. The trade-off is a per-transaction bill that grows with extra signers, seals, and witnesses.

Overview

Notarize takes the process from uploading a complete document through identity verification, a video session with a notary, and access to the finished file. The Notarize Network offers on-demand notaries around the clock, and the company says its online notarizations are accepted in all 50 states. That combination makes it a practical option when scheduling, geography, or urgency rules out a traditional appointment.

The individual service includes unlimited document uploads, but the required file types are PDF or DOCX. People working with other formats must convert them before starting. Multiple signers can participate together on one device, join simultaneously from separate devices, or attend separate notary meetings, which is useful for distributed parties but can increase the transaction price.

Key features

Remote identity and signing workflow

Before meeting the notary, a signer answers security questions and supplies a photo of an unexpired identity document. The notary interaction happens over video, after which the completed document can be downloaded or shared. This keeps verification, witnessing, and file delivery in one online sequence rather than splitting them across services.

Participants and records

Electronic notarization, audio-video sessions, and notarized-record storage are supported. Additional signers can be added in the way that best fits their schedules, while additional seals and on-demand witnesses are available as separate paid items. Those options provide flexibility, but users handling a complex, multi-party document should calculate the total before committing.

Business integrations and security

The business offering combines online notarization, eSignature, and identity verification with varied pricing. Notarize for Salesforce lets teams initiate, manage, and complete notarizations in Salesforce, track status, and store completed records there. The Adobe Sign integration brings remote notarization initiation, status tracking, and completed-document access into Adobe Sign workflows.

Notarize says its Proof platform encrypts data in transit and at rest, keeps comprehensive logs, and uses controls informed by NIST and SOC 2, alongside third-party audits and penetration testing. These measures are relevant to organizations handling sensitive documents, although business pricing depends on the arrangement.

Pricing

Notary Network membership is free. An individual notarization costs $25 once for the first seal; each additional seal is $15, an on-demand witness is $15, and an additional signer is $10. The separate eSign option costs $4 once per transaction and allows unlimited signers. This structure is clear for a straightforward single-seal job, but a document needing several participants or seals can quickly cost more than the headline price.

Business pricing is custom and combines notarization, eSignature, and identity verification. It is the appropriate route for organizations that need integrated workflows or higher-volume administration rather than occasional consumer transactions. There is no recurring individual subscription requirement stated, so the free membership works as an entry point while transaction charges apply when services are used.

Platforms

Notarize runs on the web, Android, and iOS. The iPhone and iPad apps, Android app, and mobile web experience support uploading or scanning documents, completing video notarization, and accessing notarized files. That makes a phone or tablet viable for the full signer journey, while web access covers desktop users.

Who it's for

Notarize fits individuals who need an online notary at an unusual hour, cannot conveniently meet in person, or must coordinate signers in different locations. It also suits businesses already working in Salesforce or Adobe Sign and wanting notarization inside those workflows. It is less compelling for a simple in-person job or a transaction with many paid add-ons where a bundled price would be easier to control.

Pros and cons

Pros: 24/7 on-demand notary access supports urgent and after-hours documents.

Pros: Multiple signer arrangements accommodate shared devices, separate devices, or separate meetings.

Pros: Unlimited document uploads are included with the individual service.

Pros: Mobile apps and mobile web support scanning, video notarization, and file access.

Pros: Salesforce and Adobe Sign integrations can keep notarization and status tracking in existing workflows.

Cons: Additional signers, seals, and witnesses are charged separately, making multi-party transactions less predictable.

Cons: Uploads must be complete PDF or DOCX files, which excludes workflows built around other formats until conversion.

Cons: Business customers must obtain custom pricing rather than selecting a published package.

Alternatives

Choose Online Notary Software when you want to compare a broader set of online-notary products.

NotaryCentral is worth considering if a free trial, API or browser extension support, and a free allowance of 15 remote-online-notarization signings matter.

Pick Secured Signing if you need a freemium service spanning desktop platforms and a free account capped at three documents per month.

Online Notary Center offers a $25 individual notarization and a business plan charging per document, with additional seals and signers priced separately.

Consider BlueNotary for a free basic general-notary plan that includes long-term session-recording storage.

Notaron is another freemium option with API and web access.

Notary Hub may suit consumers seeking free account signup and a stated $21 first-seal price.

OneNotary is an alternative with pay-as-you-go online notarizations starting at $25.

Proof Notarize is aimed at growing teams needing API access, custom branding, and advanced transaction controls.

Verdict

Choose Notarize when you want a complete, mobile-friendly remote notarization workflow, 24/7 notary access, and flexible participation for signers in different places. Look elsewhere if predictable bundled pricing is more important than on-demand convenience, especially for documents requiring multiple paid add-ons.