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Painter's Log

painterslog.com

From $149/mo Free plan WebiOSAndroid
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Spec score 9.0 #2 of 22 in Painting Contractor Software

What it is

Painter's Log is back-office software for painting contractors, combining estimating, timekeeping, field capture, job management, job costing, invoicing, and close-out. Estimates support sections, line items, markup, tax, and discounts; customers can approve them online with an e-signature, and approved estimates can become jobs and invoices. Crews can split clock-ins across job sites using geofences, with timecards exportable to CSV. The app turns photographed receipts into job materials and tracks paint brand, color, finish, and quantity by room and surface. Job-costing reports compare estimated and actual labor and materials costs and show profitability and budget variance while work is underway. An AI assistant takes voice or text questions, creates log entries, retrieves job details, and summarizes the day. The service runs on Android, iOS, and the web, and is described as bilingual in English and Spanish, including estimates. The Free plan is free; Pro is $149 a year, billed $149/mo billed annually, with $1,788 billed yearly.

Spec sheet

What it does
Painter's Log combines estimating, scheduling, timekeeping, field capture, job management, job costing, invoicing and close-out for painting contractors.Read 15 Oct 2026 · painterslog.com
Product
Painter's Log is back-office software for painting contractors that combines estimating, timekeeping, field capture, job management, job costing, invoicing and close-out.Read 7 Oct 2026 · painterslog.com
Intended users
Founder Kevin Spahn is described as the owner-operator of Paintcrafters LLC in Wayzata, Minnesota, and the product is built for painting contractors.Read 7 Oct 2026 · painterslog.com
Support
The pricing page says customers can contact the founder directly and that Pro includes priority support.Read 15 Oct 2026 · painterslog.com
AI assistant
An AI assistant answers questions from the business's own job, customer, hour and cost records.Read 15 Oct 2026 · painterslog.com
Bilingual support
Painter's Log states that its interface and estimates support English and Spanish end to end.Read 15 Oct 2026 · painterslog.com
Change orders
Change orders are tied to the original estimate and included in the product's feature set.Read 15 Oct 2026 · painterslog.com
Company founding
Paintcrafters says Kevin Spahn founded the painting company in 2015 and that it runs Painter's Log for its own job management.Read 15 Oct 2026 · paintcrafters.mn
Company headquarters
Paintcrafters identifies its base as Wayzata, Minnesota.Read 15 Oct 2026 · paintcrafters.mn
Company size
Paintcrafters describes itself as small on purpose and taking a limited number of projects at a time.Read 15 Oct 2026 · paintcrafters.mn
Customer approval
Customers can review estimates through a direct link and approve them with an online e-signature; the example records the signature date and IP address.Read 7 Oct 2026 · painterslog.com
Data handling
The maker says each business's data is kept separate and preserved if the account is downgraded or canceled.Read 7 Oct 2026 · painterslog.com
Data ownership
The product says customer data remains theirs, is separated by business and is preserved after downgrade or cancellation.Read 15 Oct 2026 · painterslog.com
Electronic signatures
Customers can approve estimates by signing on screen or typing their name, with approval date and IP address saved.Read 15 Oct 2026 · painterslog.com
Estimate conversion
An approved estimate can become a job with its scope, tasks and budgets carried over.Read 15 Oct 2026 · painterslog.com
Estimates
Users can create line-item estimates with labor, materials, markup, tax and optional add-ons, then send them for online approval.Read 15 Oct 2026 · painterslog.com
Field timekeeping
Crew clock-ins can be split across job sites using geofences, and timecards can be exported to CSV.Read 7 Oct 2026 · painterslog.com
Founder
Kevin Spahn is identified as founder and CEO and as owner-operator of Paintcrafters LLC in Wayzata, Minnesota.Read 15 Oct 2026 · painterslog.com
Geofencing
While clocked in with the app open, location data associates hours with job sites and can split a day across jobs.Read 15 Oct 2026 · painterslog.com
Independent praise: workmanship
The Paintcrafters page reproduces Houzz comments praising quality, reliability, attention to detail and willingness to correct small post-job issues.Read 15 Oct 2026 · paintcrafters.mn
Job costing
The system compares actual labor and materials with the estimate while a job is in progress.Read 15 Oct 2026 · painterslog.com
Labor burden
Labor cost calculations can include configured payroll taxes, workers' compensation, insurance and benefits burden.Read 15 Oct 2026 · painterslog.com
Languages
The pricing page says the product is fully bilingual in English and Spanish, including estimates.Read 7 Oct 2026 · painterslog.com
Limit: accounting integration
The product states that it has no QuickBooks synchronization; invoices can be exported as CSV for bookkeeping.Read 15 Oct 2026 · painterslog.com
Limit: connectivity
Photos, videos, voice notes and text notes wait for a signal, while clocking in and out, tasks, estimates and invoices require a connection.Read 15 Oct 2026 · painterslog.com
Limit: location permission
A worker who declines location permission can still clock in, but the shift is not placed on a job by location.Read 15 Oct 2026 · painterslog.com
Limit: payroll
Painter's Log tracks hours and wage rates and exports timecards as CSV, but payroll processing and tax filing remain with another payroll service.Read 15 Oct 2026 · painterslog.com
Materials and colors
The app reads photographed receipts into job materials and tracks paint specifications by room and surface, including brand, color, finish and quantity.Read 7 Oct 2026 · painterslog.com
Mobile access
Painter's Log runs in a phone browser and its mobile app can be installed on a phone without an app store download.Read 7 Oct 2026 · painterslog.com
Mobile timekeeping
Crew members clock in from a phone browser, with the site saved to the home screen like an app.Read 15 Oct 2026 · painterslog.com
Notes and media
Jobs can hold photos, short videos, daily logs and voice notes; voice notes are saved as text.Read 15 Oct 2026 · painterslog.com
Online payments
After connecting Stripe, customers can pay invoices by card through a link; cash, checks, Zelle and Venmo can also be recorded.Read 15 Oct 2026 · painterslog.com
Other tools
The product includes revenue, cash flow, receivables aging, labor utilization, 1099 exports, production-rate analysis and estimate-accuracy reporting.Read 7 Oct 2026 · painterslog.com
Overtime
Weekly overtime thresholds and multipliers can be configured, with overtime shown as a separate cost line.Read 15 Oct 2026 · painterslog.com
Paint specifications
Paint colors are tracked by room and surface.Read 15 Oct 2026 · painterslog.com
Payment schedules
Deposits and installments defined on estimates carry into invoices, where each payment is shown as paid or due.Read 15 Oct 2026 · painterslog.com
Payments
Customers can pay online by card or ACH through Stripe, and the free plan charges a 1% Painter's Log fee on payments collected through the app while Pro charges 0%.Read 7 Oct 2026 · painterslog.com
Public API and SDKs
The product pages and terms reviewed do not publish an API, SDK or developer documentation.Read 15 Oct 2026 · painterslog.com
Rating on Connect Painters
Paintcrafters is shown at 5 out of 5 from 1 review on Connect Painters.Read 15 Oct 2026 · connectpainters.com
Rating on Houzz
Paintcrafters is shown at 4.7 out of 5 from 7 reviews on Houzz.Read 15 Oct 2026 · paintcrafters.mn
Receipt capture
Photographed receipts are read for store, date, totals, product, quantity, price, color and sheen and assigned to a job.Read 15 Oct 2026 · painterslog.com
Reports
The product advertises more than 25 revenue, receivables and labor reports plus job profitability reporting.Read 15 Oct 2026 · painterslog.com
Scheduling
The calendar shows job dates and status, flags jobs that run past their end date, and supports drag rescheduling.Read 15 Oct 2026 · painterslog.com
Security disclosure
The terms say the service is provided on an as-available basis and disclaim implied warranties and indirect or consequential damages to the extent allowed by law.Read 15 Oct 2026 · painterslog.com
Self-hosting
The reviewed product pages describe hosted browser access and do not document a self-hosted deployment option.Read 15 Oct 2026 · painterslog.com
Terms and licence
The terms describe account access as licensed rather than sold and prohibit reverse engineering, unauthorized resale and interference with service security or availability.Read 15 Oct 2026 · painterslog.com

Plans and prices

Free Free plus 1% on payments collected through Painter's Log 2 users · 5 jobs/month · 20 estimates, invoices and change orders/month combined · 25 receipts/month · 2 GB storage · 300k AI chat tokens and 10 voice minutes per user/month Read 15 Oct 2026 · painterslog.com
Pro $179 a month $179/month; $149/month billed annually ($1,788 billed yearly) 4 users included · additional users $29/month or $24/month billed annually · unlimited jobs · unlimited estimates, invoices and change orders · unlimited receipts · 50 GB storage · 2M AI chat tokens and 2 hours hands-free voice per user/month · priority support · 0% Painter's Log payment fee Read 15 Oct 2026 · painterslog.com
Pro $1,788 a year $149/mo billed annually; $1,788 billed yearly 4 users included · $24/mo per additional active worker (billed annually) · unlimited jobs, estimates, invoices and receipts · 50 GB storage · AI assistant: 2M chat tokens + 2 hours hands-free voice/month per user · priority support · 0% Painter's Log payment markup Read 7 Oct 2026 · painterslog.com

Every Painter's Log plan and price →

Strong points and limits

Strong points

  • Online estimate approval uses e-signatures.
  • Geofences support clock-ins split across job sites.
  • Receipt photos can be read into job materials.
  • Reports show profitability and budget variance during work.
  • Available on Android, iOS, and web.

Limits

  • Free plan limits use to 2 users and 5 jobs/month.
  • Free-plan payments incur a 1% Painter's Log fee.
  • Pro is $149 a year.
  • No free trial is listed.

Who it suits

Painter's Log suits painting contractors who need estimating, crew timekeeping, job costing, and invoicing in one back-office product. Its field tools and mobile access may also suit crews working across job sites.

Verdict

Painter's Log combines contractor administration with field timekeeping, cost tracking, and customer payment tools. The Free plan has user, job, document, receipt, storage, and payment-fee limits; Pro is listed at $149 a year.

Where Specifiction places it

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