Craxy AI From $49/mo · Free plan 9.1 Visit RFPilot
rfpilot.co
What it is
RFPilot is a web app that extracts questions from RFPs, RFIs, security questionnaires, and vendor forms, then drafts responses using a company knowledge base. Drafts include confidence scores, source citations, and VERIFY flags for details needing review. For compliance, the app gives Yes, No, or Partial verdicts and exports an XLSX compliance matrix. Proposal outputs include branded PDF and DOCX documents, CSV files, and completed XLSX questionnaires. Team tools include owner, editor, and reviewer roles, question assignment, comments, approvals, and version history; Slack notifications are included with the Team plan. The app is available in English, German, French, Spanish, and Brazilian Portuguese, and AI answers can be generated in additional buyer languages, including Turkish. It processes PDF, DOCX, XLSX, and TXT documents. RFPilot says it uses OpenAI's API for draft responses, sending prompts containing questions, relevant knowledge-base content, and company context. Starter costs $29 a month and Team costs $99 a month. There is no free plan, but a 14-day trial is available.
Spec sheet
- What it does
- RFPilot extracts questions from RFPs, RFIs, security questionnaires and vendor forms, then drafts answers grounded in a company knowledge base.Read 2 Oct 2026 · rfpilot.co
- Intended users
- The maker identifies B2B SaaS teams, IT service providers, consultancies, agencies and MSPs as audiences for the product.Read 2 Oct 2026 · rfpilot.co
- Integrations
- The Team plan includes Slack notifications.Read 2 Oct 2026 · rfpilot.co
- Compliance
- The product provides Yes, No or Partial compliance verdicts and a compliance matrix with XLSX export.Read 2 Oct 2026 · rfpilot.co
- Account deletion
- Owners can request whole-account deletion by emailing [email protected]; the security page says there is no self-service account deletion button.Read 2 Oct 2026 · rfpilot.co
- Answer review
- Draft answers include confidence scores, source citations and VERIFY flags for details that need checking.Read 2 Oct 2026 · rfpilot.co
- Certifications
- RFPilot states that it does not hold SOC 2, ISO 27001, HIPAA or PCI DSS certifications.Read 2 Oct 2026 · rfpilot.co
- Data and AI processing
- RFPilot says it uses OpenAI's API for draft responses and sends prompts containing questions, relevant knowledge-base content and company context.Read 2 Oct 2026 · rfpilot.co
- Proposal output
- Users can generate branded PDF and DOCX documents, CSV files and XLSX compliance matrices, and fill answers into an original XLSX questionnaire.Read 2 Oct 2026 · rfpilot.co
- Security controls
- The maker says passwords are bcrypt-hashed, sessions use Secure and HttpOnly cookies, and access is controlled by workspace roles.Read 2 Oct 2026 · rfpilot.co
- Security limitations
- RFPilot says it does not currently offer mandatory multi-factor authentication, SSO/SAML, SCIM provisioning or IP allowlisting.Read 2 Oct 2026 · rfpilot.co
- Supported documents
- The security page says the service processes PDF, DOCX, XLSX and TXT documents.Read 2 Oct 2026 · rfpilot.co
- Supported languages
- The app is available in English, German, French, Spanish and Brazilian Portuguese, and AI answers can be generated in additional buyer languages including Turkish.Read 2 Oct 2026 · rfpilot.co
- Team workflow
- Team features include owner, editor and reviewer roles, question assignment, comments, approvals and version history.Read 2 Oct 2026 · rfpilot.co
Plans and prices
Starter $29 a month $49 shown alongside $29/month 25 RFP projects/month · 500 AI responses/month · 100 knowledge-base entries · 1 team member Read 2 Oct 2026 · rfpilot.co
Team $99 a month $149 shown alongside $99/month Unlimited RFP projects · 5,000 AI responses/month · Unlimited knowledge base · Up to 10 team members · Slack notifications Read 2 Oct 2026 · rfpilot.co
Strong points and limits
Strong points
- Drafts include citations, confidence scores, and VERIFY flags
- Exports compliance matrices and proposal documents
- Team plan includes Slack notifications
- Offers a 14-day trial
Limits
- No free plan
- Starter costs $29 a month
- Team costs $99 a month
- No mandatory MFA or SSO/SAML
Who it suits
RFPilot is aimed at B2B SaaS teams, IT service providers, consultancies, agencies, and MSPs preparing questionnaire or proposal responses. Its review and approval workflow may suit teams that need multiple people to contribute.
Verdict
RFPilot combines knowledge-base-backed drafting with compliance outputs and team review tools. Its paid plans have specified monthly prices, while buyers should weigh the stated security limitations and OpenAI API processing.
Where Specifiction places it
- AI RFP Response Software#17 of 337.6
- RFP Software#17 of 247.6
