Fourwaves From $83.25/mo · Free plan 9.1 Visit Sciencesconf
sciencesconf.org
What it is
Sciencesconf is a free web service for managing scientific events from submission through peer review, scheduling, registration and proceedings. After an event request passes validation, it supplies a hosted site on a dedicated sciencesconf.org address, so organizers do not need local infrastructure. Organizers can assign roles, edit templates and menus, and use email templates, mailing lists and mailing tools. Submission workflows support calls for papers, abstracts or full texts, communication types, themes, proposal selection, programming and proceedings. Review features include grids, theme coordination, reviewer invitations, reminders, and review distribution and follow-up. Registration tools cover periods, forms, registrant lists and participant communication, with Paybox or Azur colloque payment configuration. HAL can autocomplete author and affiliation data and receive transferred papers when settings permit. Sites remain public after events, but administration ends after two years. Virtual conference tools are not integrated.
Spec sheet
- Purpose
- Sciencesconf manages scientific events from paper submission through peer review, programming, registration and proceedings, and hosts a website for each event.Read 30 Sep 2026 · sciencesconf.org
- Event eligibility
- Event creation requests are checked and must meet CCSD criteria; the service is intended for scientific events primarily for the scientific community and supported by higher education or research organizations or qualifying scientific associations.Read 30 Sep 2026 · sciencesconf.org
- HAL integration
- Sciencesconf can autocomplete author names and affiliations from HAL reference data and supports transfer of papers to HAL, subject to event settings or an organizer request.Read 30 Sep 2026 · sciencesconf.org
- Hosted event website
- After an event creation request is validated, Sciencesconf provides a hosted event website with a dedicated sciencesconf.org URL and no need for local IT infrastructure.Read 30 Sep 2026 · sciencesconf.org
- Hosting location
- The event website and data are hosted by the IN2P3 Computing Centre in Villeurbanne, France.Read 30 Sep 2026 · sciencesconf.org
- Paper management
- Paper management includes calls for papers, abstract or full-text document types, communication types and themes, proposal selection, programming and proceedings.Read 30 Sep 2026 · sciencesconf.org
- Payment handling
- For online card payments, the platform links to payment sites and states that banking information and funds do not pass through the platform.Read 30 Sep 2026 · sciencesconf.org
- Peer review
- Review tools include review grids, coordination by theme, reviewer invitations and reminders, and distribution and follow-up of reviews.Read 30 Sep 2026 · sciencesconf.org
- Privacy obligations
- The terms state that the supervisory bodies and users undertake to comply with the EU General Data Protection Regulation and the French data protection act.Read 30 Sep 2026 · sciencesconf.org
- Registration and payments
- Organizers can set registration periods and forms, manage registrant lists, communicate with participants, and configure Paybox or Azur colloque payments.Read 30 Sep 2026 · sciencesconf.org
- Retention and support
- Event websites remain publicly accessible after a conference, but after two years their administration interfaces are no longer available; the FAQ directs organizers to support by email for configuration duplication.Read 30 Sep 2026 · sciencesconf.org
- Site accessibility
- The accessibility statement says the Sciencesconf website is not RGAA 4.1 compliant because no accessibility audit has been conducted.Read 30 Sep 2026 · sciencesconf.org
- Virtual events
- Sciencesconf does not provide integrated tools for virtual conferences.Read 30 Sep 2026 · sciencesconf.org
- Website tools
- Organizers can assign role-based privileges, customize templates and menus, and use integrated email templates, mailing lists and mailing tools.Read 30 Sep 2026 · sciencesconf.org
Plans and prices
Sciencesconf Free The service is free for organizers of scientific events. Requests to create events require validation · Intended for scientific events primarily for the scientific community · After 2 years, administration interfaces are no longer available Read 30 Sep 2026 · sciencesconf.org
Strong points and limits
Strong points
- Free plan for scientific event organizers
- Hosted event site with dedicated URL
- Multi-stage review and blind-review support
- Registration and payment configuration
- HAL author data and paper transfer
Limits
- Event requests require CCSD-criteria validation
- No integrated virtual conference tools
- Administration interfaces end after two years
- Website is not RGAA 4.1 compliant
Who it suits
It suits scientific communities and eligible higher-education, research or scientific organizations running conferences. Organizers needing an online event site, review workflow and registration controls can use it on the web.
Verdict
Sciencesconf covers the core workflow for validated scientific events, including submissions, reviews, programs, registration and proceedings. Its free hosted model is suited to eligible organizers, with the two-year administration limit and lack of virtual-conference tools to plan around.
Where Specifiction places it
- Event Abstract Management Software#25 of 297.2
