Simply Camps

Simply Camps is camp-management software for day and overnight camps and seasonal programs. It is best suited to directors and registrars who need enrollment, camper records, and daily operations connected. Its strength is that shared workflow; its cost depends on enrollment, payment fees, and any add-ons.

Overview

Families can register by session, week, or program, with capacity limits, waitlists, and sibling registrations handled in the system. Camper records connect families and guardians with emergency contacts, health forms, waivers, and permissions, so those records can support camp operations beyond enrollment.

Session rosters, cabin or group assignments, and daily attendance use shared live data. Camps can use a Simply Camps website or embed registration, calendars, and forms into an existing site. A parent portal, online registration, and payment processing are supported. This breadth makes the product a stronger fit for camps coordinating the season than for a program that only needs a simple registration page.

Key features

Registration and records

Session-, week-, and program-based enrollment accommodates different camp schedules. Capacity limits and waitlists help manage demand, while sibling registration supports families enrolling more than one child. Linking health forms, waivers, permissions, and emergency contacts to camper records gives staff a connected record rather than a registration-only workflow.

Operations and connections

Live roster and attendance data connects enrollment with cabin or group assignments and daily check-in. The product also offers managed syncs, light connectors, webhooks, developer API access, and registered apps. Setup services can connect accounting, email, payment tools, or an existing registration platform, which can help camps preserve surrounding workflows but may add implementation work.

Security features include AWS-backed hosting, role and data permissions, and Simply Login with multi-factor authentication. The maker also offers self-serve setup, paid data conversion and implementation, training, and ongoing support from its team.

Pricing

A free plan costs nothing and charges a 2% platform fee on payments. The paid plans start with Up to 250 campers at $99 a month, billed $99/month; Up to 750 campers costs $199 a month, billed $199/month; and Up to 1,500 campers costs $349 a month, billed $349/month. Each paid tier includes the first published website and unlimited users. Custom pricing applies above 1,500 enrolled campers.

Plan size is based on unique campers enrolled for the current or upcoming season. Parents, guardians, emergency contacts, and staff do not count, and archived records stop counting. That makes the tiers easier to assess for camps tracking active enrollment, while larger seasonal programs should account for crossing a threshold. A free 30-day full-product trial has no credit card requirement or feature gates.

Payment features are opt-in. The platform fee is 0% for verified tax-exempt paid teams, 1% for other paid teams, and 2% on Free; processor rates apply in addition. Optional charges include recurring billing at $25/month, SMS phone numbers at $10/month plus $0.02 per segment, and additional published websites at $39/month. These fees can materially change the cost for camps relying on online payments, texts, or multiple websites.

Platforms

Simply Camps supports Android, iOS, web, and API access. The API and integration options are useful for camps connecting the system with other services; the listed platforms do not include desktop operating systems as separate apps.

Who it's for

Camp directors and registrars running day camps, overnight camps, or seasonal programs are the clearest fit, particularly when they need enrollment, forms, attendance, and parent communication tied together. A smaller camp can start on Free, but its 2% platform fee should be weighed against the paid tiers' 1% fee for other paid teams or 0% for verified tax-exempt paid teams. Programs with more than 1,500 enrolled campers need custom pricing.

Pros and cons

Pro: Registration, camper and family records, forms, rosters, and attendance share data, connecting enrollment to camp operations.

Pro: Unlimited users on paid plans avoids a per-seat constraint as staff access grows.

Pro: A full-product 30-day trial without a credit card or feature gates lets camps assess the workflow before committing.

Con: Paid plan prices rise with enrolled-camper bands, so larger seasons can push a camp into a higher tier.

Con: Payment processing carries both platform and processor fees, and recurring billing, SMS, and extra websites add monthly costs.

Con: Free has a 2% platform fee, higher than the stated fees for paid teams.

Alternatives

eCamp is the alternative to consider if a free, open-source system is the priority; eCamp v3 is free, and its source code is public under the GNU Affero General Public License v3.0. Choose Cogran if its annual registration-based pricing suits your camp better: its Camp & Program plan starts at $899 a year for up to 500 annual registrations.

CampOrganizer may suit programs preferring usage-based pricing, with a stated €0.25 per participant per event or €1.00 per participant per day and no fixed monthly subscription. AMES is worth comparing if a transaction-fee model fits better; its Standard plan starts at 1.25% on successful payments collected through AMES.

Stageo is another camp-management option. ClassForKids may suit activity clubs looking for a Year-Round plan starting at £34.99 a month, with a transaction fee from 2.5% including Stripe. nextRec is another paid option to compare. CampSite is an alternative with pricing by demo or quote.

For a broader comparison, see Camp Management Software.

Verdict

Simply Camps is a strong choice for directors and registrars who want registration, camper records, forms, rosters, attendance, and family communication in one connected system. Choose it when that operational coverage justifies enrollment-based monthly pricing; look elsewhere if payment fees and add-on charges outweigh the value of consolidating those workflows.