Stackby

Stackby brings spreadsheet-style records, database relationships and workflow tools together for teams building shared processes. It is strongest for marketing, operations, HR and sales teams that want one workspace for structured data and varied views. Its flexibility is useful, but per-stack capacity and usage limits make growth a plan-level decision.

Overview

Stackby is a cloud workspace that combines spreadsheets, relational databases, AI agents and automations. Teams can build connected records and organize them in multiple layouts instead of relying on one spreadsheet view. That breadth suits recurring team workflows; it is less attractive when data or automation needs are likely to outgrow fixed quotas.

Stackby was founded in 2018 and is headquartered in Surat, Gujarat, India. Its security measures include TLS encryption in transit, AES-256 encryption at rest, AWS hosting and daily backups replicated across availability zones. Workspace, stack and view permissions, two-factor authentication, row activity history, and controls for shared links add useful access safeguards. Enterprise adds SAML single sign-on, including Okta, Azure and Google SSO.

Key features

Structured records and flexible views

More than 30 column types include linked records, formulas, AI fields, checklists and attachments. Linked records and formulas give teams ways to model related information rather than treating every row as isolated data. Grid, kanban, gallery, calendar, timeline, list, map and dashboard layouts let people work with the same information in different forms, a practical advantage for cross-functional processes.

Forms, reporting and automation

The form builder supports more than 30 fields and conditional logic, which helps teams collect information through tailored forms rather than asking contributors to edit a database directly. The Apps Marketplace adds dashboards with charts, pivot tables and other tools. Workflow automation uses triggers and actions for tasks such as sending email, posting Slack notifications and updating rows. These features can reduce routine handoffs, but automation runs are capped by plan.

Integrations and support

Native integrations include Slack, GitHub, Google Analytics, OpenAI, Anthropic and Gemini; Zapier, Make, n8n and Integrately provide additional workflow connections. Email and real-time chat support, knowledge base resources and implementation services are available. This combination is useful for teams connecting an existing toolset, though API and automation quotas still matter for high-volume workflows.

Pricing

Stackby has a free plan and a 14-day trial. Paid plans are billed per seat per month; the listed monthly plan prices are $9.00, $18.00 and $35.00, while the pricing note gives paid pricing from $4.20/user/mo annually. Check the billing term and included limits against the workspace’s expected usage before choosing.

PlanPriceLimits and fitFreefree5 editors, 50 read-only users, 20 stacks, 1,500 rows per stack, 2GB attachments per stack and 100 internal automation runs. A useful starting point for a small team, but the row ceiling is modest.Economy$9 a month25 stacks, 7,000 rows per stack, 6GB attachments per stack, 1,000 internal automation runs and a 5MB file upload limit. It raises capacity, but the upload and automation caps can constrain active workflows.Business$18 a month50 stacks, 50,000 rows per stack, 20GB attachments per stack, 25,000 internal automation runs and a 25MB file upload limit. The higher row and automation ceilings better suit established team processes.Business Plus$35 a month100 stacks, 100,000 rows per stack, 50GB attachments per stack, 100,000 internal automation runs and a 50MB file upload limit. It is the stronger fit for larger, more active workspaces.EnterpriseCustom pricingUnlimited stacks, 250,000 rows per stack, 1000GB attachments per stack, 250,000 internal automation runs and a 100MB file upload limit. It adds SAML single sign-on, but does not remove the per-stack row cap.When row or attachment limits are reached, users cannot add more until upgrading; automation and API usage also stop at the plan allowance. The free plan includes 100 internal automation runs, so it is best treated as an evaluation or low-volume option rather than an open-ended automation tier. Paid plans increase capacity, but teams should account for those hard stops when estimating usage.

Platforms

Stackby runs in the cloud and supports Android, iOS, macOS, Windows and web, as well as API access. That range covers desktop and mobile work, while cloud deployment means it is not a self-hosted option.

Who it's for

Marketing, HR, sales and operations teams can use Stackby to organize shared records and automate routine updates. Agencies, consultants, product teams, schools and nonprofits are also among its intended users. It is a good fit when a team needs linked data, tailored forms and several ways to view the same work; teams with large or rapidly expanding datasets should compare per-stack ceilings before committing.

Pros and cons

Pros: More than 30 column types and eight view layouts support varied workflows without forcing every role into a grid.

Pros: Conditional forms, reporting tools, integrations and trigger-based automation cover data collection through routine follow-up in one cloud workspace.

Pros: Permission controls, protected sharing options, two-factor authentication and encrypted storage and transit give teams meaningful access and security controls.

Cons: Row and attachment ceilings are hard stops: users cannot add more when they hit a limit without upgrading.

Cons: Automation and API quotas can interrupt workflows at plan limits, so the free tier and lower paid tier may not suit high-volume use.

Cons: Enterprise still caps rows at 250,000 per stack, so organizations needing larger stacks may need another approach.

Alternatives

Airtable is another freemium option; consider it when its Team plan’s 50,000 records per base and 100,000 API calls per workspace per month better match the workload.

Grist is worth considering when document-level capacity matters: its free plan allows up to 5,000 records per document and includes 30-day snapshot history.

Lark may fit teams looking for a broader collaboration suite, with its Starter plan offering 20 users, 100 GB storage, 18 months of message history and 1,000 automations per month.

Matrify offers a free Standard License for up to three users and 300 records, making it an option for very small, low-record-count needs.

NocoBase is the alternative to consider when self-hosting is important; its Community Edition is free with unlimited applications, users and data volume, while retaining NocoBase branding and community support.

Ragic offers a free plan with three custom sheets, 1,000 records per sheet and unlimited users, a different fit for teams prioritizing sheet and user allowances.

Memento Database is another freemium database option.

Ninox is another freemium database option.

Browse more options in No-Code Database Software.

Verdict

Stackby is a strong choice for teams that want relational records, flexible views, forms and automation in a shared cloud workspace. Its breadth and integrations are the main reasons to choose it; firm row, attachment, automation and API caps are the reason to look elsewhere if usage is high or growth is hard to predict.