StudioFlow

Spec sheet

Product

StudioFlow is studio management software for photographers and videographers, combining client inquiries, quotes, contracts, questionnaires, scheduling, editing tasks, galleries and invoicing.Read 8 Oct 2026 · studioflow.ch

Security

The terms state that data in transit is encrypted with TLS, database backups are performed daily, and stored photo and video files have provider-level bucket versioning; StudioFlow says this storage is not an archival backup service.Read 8 Oct 2026 · studioflow.ch

Headquarters

Zürich, SwitzerlandRead 28 Sep 2026 · studioflow.ch

Calendar integration

StudioFlow offers two-way Google Calendar sync, team notifications and double-booking warnings.Read 8 Oct 2026 · studioflow.ch

Client galleries

Users can publish customisable, password-protected galleries where clients browse, select favourites and download files.Read 8 Oct 2026 · studioflow.ch

Hosting and subprocessors

The application and database are hosted by Hetzner in Germany, while uploaded files, galleries and backups use Backblaze B2 in the Netherlands; transactional email and payment processing use US providers under GDPR safeguards.Read 8 Oct 2026 · studioflow.ch

Inbox and tasks

The studio inbox syncs inquiries, supports one-click project or task creation, and can filter spam and marketing; tasks can be assigned and prioritised with due dates and subtasks.Read 8 Oct 2026 · studioflow.ch

Intended customers

The maker describes StudioFlow as built particularly for European studios and highlights VAT handling and Swiss QR-bill invoicing.Read 8 Oct 2026 · studioflow.ch

Invoicing

StudioFlow generates deposit and final invoices with automatic VAT, Swiss QR-bill format, payment tracking and overdue reminders.Read 8 Oct 2026 · studioflow.ch

Languages

The product says client pages, client emails and the team app are available in seven supported languages.Read 8 Oct 2026 · studioflow.ch

Payments

Card and SEPA payments run through Stripe, and Swiss invoices can include a QR-bill payment section in the PDF.Read 8 Oct 2026 · studioflow.ch

Quotes and contracts

Users can build offers from a pricing catalog, apply flexible line items and discounts, and generate contracts that clients accept through a timestamped link.Read 8 Oct 2026 · studioflow.ch

Support and migration

The maker offers free client-list migration for founding studios, plus a direct WhatsApp line to the founder and help setting up studio data.Read 8 Oct 2026 · studioflow.ch

Team collaboration

Studios can invite photographers, editors, cullers and bookkeepers with role-based access and use in-app chat for team conversations.Read 8 Oct 2026 · studioflow.ch

Plans and prices

Every StudioFlow plan and price →

Where Specifiction places it

• Photography Studio Management Software#22 of 237.4