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PhotoCRM

photocrm.io

From $9/mo Free plan WebiOSAndroid
Visit photocrm.io
Spec score 8.8 #4 of 23 in Photography Studio Management Software

What it is

PhotoCRM combines booking, client and project management, invoicing, contracts, payments, and photo galleries for photography businesses. Clients can select a service and available time, pay a deposit, and have the booking added to the photographer’s pipeline and calendar. A branded client portal lets clients view, download, and provide feedback on photos. Project workflows track shoots, deadlines, deliverables, and status, with task management and automated reminders. Payments use Stripe Connect, support 135+ countries and 30+ currencies, and incur a 2% PhotoCRM platform fee in addition to Stripe processing fees. Listed integrations include Gmail, Google Drive, OneDrive, Google Calendar, and Stripe. The free plan includes core features and 20GB storage. A storage upgrade starts at 100GB for $9 a month; the White Label add-on costs $35 a month or $350 a year and includes 1TB storage, 20 team-member seats, a custom portal domain, and branding features. Users retain ownership of uploaded content, while account data is permanently deleted within 30 days after cancellation or termination. PhotoCRM is available on Android, iOS, and the web.

Spec sheet

What it does
PhotoCRM combines photography client management, projects, booking, invoicing, contracts, payments and galleries in one platform.Read 15 Oct 2026 · photocrm.io
Product
PhotoCRM combines booking, client and project management, invoicing, contracts, payments, and photo galleries for photography businesses.Read 30 Sep 2026 · photocrm.io
Audience
PhotoCRM describes itself as built specifically for photography workflows and lists photography studios, sole proprietorships, and partnerships as users.Read 30 Sep 2026 · photocrm.io
Integrations
Listed integrations include Gmail, Google Calendar, Google Drive, Microsoft OneDrive, Stripe and Claude.Read 15 Oct 2026 · photocrm.io
Mobile apps
PhotoCRM links to iOS and Android apps and says they sync in real time and support on-the-go payments and notifications.Read 30 Sep 2026 · photocrm.io
Security
The terms say PhotoCRM uses encryption, access controls, regular security audits, and multi-tenant data isolation.Read 30 Sep 2026 · photocrm.io
Support
PhotoCRM offers email support and a knowledge base with tutorials; its contact page says it aims to respond promptly during business days.Read 30 Sep 2026 · photocrm.io
AI connector
The optional Claude or ChatGPT connector can read permitted workspace records and create or update clients, leads, projects and invoice drafts, but cannot delete data, send invoices or take payments.Read 15 Oct 2026 · photocrm.io
API and SDKs
The official homepage describes no-developer integrations but does not publish a public API or SDK.Read 15 Oct 2026 · photocrm.io
Booking
Clients can choose a service and available time, pay a deposit, and have the booking added to the photographer’s pipeline and calendar.Read 30 Sep 2026 · photocrm.io
Calendar integration
Google Calendar synchronization checks free or busy times and can create, update and remove shoot events.Read 15 Oct 2026 · photocrm.io
Client CRM
Client records retain interaction history, preferences, projects, payments and outstanding balances.Read 15 Oct 2026 · photocrm.io
Client portal
The branded client portal lets clients view, download, and provide feedback on photos.Read 30 Sep 2026 · photocrm.io
Company headquarters
The Florida filing gives PhotoCRM LLC’s principal address as 215 Southeast 8th Avenue, suite 2510, Fort Lauderdale, Florida 33301.Read 15 Oct 2026 · bisprofiles.com
Company legal entity
Florida corporate records list PHOTOCRM LLC as an active Florida limited-liability company filed on March 23, 2026.Read 15 Oct 2026 · bisprofiles.com
Company ownership
The same filing names Lance E. Dragos as the company’s authorized member and registered agent.Read 15 Oct 2026 · bisprofiles.com
Contracts
Users can build section-based contracts, collect legally binding e-signatures and store generated signed PDFs with projects.Read 15 Oct 2026 · photocrm.io
Data deletion
Deleted accounts are scheduled for permanent data deletion within 30 days, while backup copies may persist for up to 90 days.Read 15 Oct 2026 · photocrm.io
Data ownership
Users retain ownership of uploaded content and client data, and PhotoCRM says it does not sell or remarket that data.Read 15 Oct 2026 · photocrm.io
Data ownership and retention
Users retain ownership of uploaded content, while the terms say account data is permanently deleted within 30 days after termination or cancellation.Read 30 Sep 2026 · photocrm.io
Data use
PhotoCRM says it does not sell, share, rent, or remarket customer data.Read 30 Sep 2026 · photocrm.io
File limits
The terms say individual uploads may be up to 5TB, while executable files such as EXE, BAT and DLL are prohibited.Read 15 Oct 2026 · photocrm.io
GetApp listing
GetApp lists PhotoCRM as a cloud and web CRM for freelancers, studios and small photography businesses, with web, Android and iPhone or iPad support and email, FAQ and knowledge-base support.Read 15 Oct 2026 · getapp.com
Infrastructure
Named service providers include Clerk, Stripe, Cloudflare R2, MongoDB Atlas, Vercel, Resend and Google Analytics.Read 15 Oct 2026 · photocrm.io
Invoicing and analytics
PhotoCRM supports branded invoices, payment reminders, estimates, discounts, revenue reporting, acquisition metrics and profitability tracking.Read 15 Oct 2026 · photocrm.io
Licence
The terms grant users a limited, non-exclusive, non-transferable and revocable right to use the service and prohibit reverse engineering, indicating proprietary software rather than open source.Read 15 Oct 2026 · photocrm.io
Limit: interface polish
The same G2 review said some fonts felt overly bold and some pages needed a visual redesign.Read 15 Oct 2026 · g2.com
Limit: sparse independent evidence
GetApp shows zero user reviews and 0.0 scores for ease of use, features, value and support, so its listing provides no measured customer consensus.Read 15 Oct 2026 · getapp.com
Limits
The free plan includes 20GB storage; the terms state individual files may be up to 5TB and executable files are prohibited.Read 30 Sep 2026 · photocrm.io
Notable app update
The App Store version history dated July 12 describes mobile booking approvals, rescheduling, dark-mode work and fixes for inbox, analytics and payment-display issues.Read 15 Oct 2026 · apps.apple.com
Online booking
Clients can choose services and times, pay deposits through Stripe, and have bookings added to the photographer’s pipeline and calendar.Read 15 Oct 2026 · photocrm.io
Payment coverage
Stripe-powered payments are advertised in more than 135 countries and 30 currencies, with a 2% PhotoCRM platform fee on the free plan.Read 15 Oct 2026 · photocrm.io
Payments
Payments use Stripe Connect, support 135+ countries and 30+ currencies, and incur a 2% PhotoCRM platform fee in addition to Stripe processing fees.Read 30 Sep 2026 · photocrm.io
Photo delivery
The service provides cloud storage, branded galleries, downloads, delivery tracking and video hosting or streaming.Read 15 Oct 2026 · photocrm.io
Praise: Apple reviewer
An App Store reviewer praised the app for tying into the website, offering many free features and putting wedding-business work in one place.Read 15 Oct 2026 · apps.apple.com
Praise: ease and breadth
The sole G2 reviewer described PhotoCRM as easy to use, all-in-one and supportive of flexible white-label options.Read 15 Oct 2026 · g2.com
Project workflow
Projects track shoots, deadlines, deliverables, statuses, tasks and automated reminders.Read 15 Oct 2026 · photocrm.io
Rating on Apple App Store
5.0 out of 5 from 3 ratingsRead 15 Oct 2026 · apps.apple.com
Rating on G2
4.5 out of 5 from 1 reviewRead 15 Oct 2026 · g2.com
Security controls
The privacy policy states TLS encryption in transit, encryption at rest, MFA support, role-based permissions, tenant isolation, daily backups and continuous monitoring.Read 15 Oct 2026 · photocrm.io
Self-hosting
PhotoCRM is delivered as a hosted cloud service; its pages provide no self-hosting installation option.Read 15 Oct 2026 · photocrm.io
Support and documentation
Support is offered by email and through a 24/7 knowledge base at help.photocrm.io, with tutorials and FAQs.Read 15 Oct 2026 · photocrm.io
System requirement
The iPhone app requires iOS 15.1 or later; Mac compatibility requires macOS 12 or later with an Apple M1 chip or newer.Read 15 Oct 2026 · apps.apple.com
Workflow
The project workflow tracks shoots, deadlines, deliverables, and status, with automated reminders and task management.Read 30 Sep 2026 · photocrm.io

Plans and prices

Free Free $0/month; free forever; no trial 20GB storage · 3 team seats · 2% PhotoCRM fee on client payments · core features Read 15 Oct 2026 · photocrm.io
Free plan Free Free forever; $0/month 20GB storage · 2% platform fee on client payments · core features included Read 30 Sep 2026 · photocrm.io
Storage upgrade $9 a month starts at $9/month 100GB starting tier · upgrades up to 2TB Read 15 Oct 2026 · photocrm.io
Storage upgrade (100GB) $9 a month Starts at $9/mo 100GB starting tier · storage upgrades scale up to 2TB Read 30 Sep 2026 · photocrm.io
Enterprise · White Label $35 a month $35/month or $350/year, 2 months free 1TB storage · 20 team seats · custom portal domain · branded emails · no PhotoCRM payment fee Read 15 Oct 2026 · photocrm.io
White Label add-on $35 a month $35/month or $350/yr 1TB cloud storage · 20 team-member seats · custom portal domain · branding and branded email Read 30 Sep 2026 · photocrm.io

Every PhotoCRM plan and price →

Strong points and limits

Strong points

  • Bookings can include deposits and enter a pipeline and calendar.
  • Client portal supports photo viewing, downloads, and feedback.
  • Automated reminders and task management track project workflows.
  • Free plan includes 20GB storage and core features.
  • Mobile apps sync in real time and support payments.

Limits

  • Client payments incur a 2% platform fee plus Stripe fees.
  • Free plan storage is limited to 20GB.
  • Account data is deleted within 30 days after cancellation.
  • No free trial is listed.

Who it suits

PhotoCRM is designed for photography studios, sole proprietorships, and partnerships managing bookings, client work, and photo delivery. Its portal and workflow features suit photographers who want clients to review and provide feedback on galleries.

Verdict

PhotoCRM brings booking, project tracking, payments, and gallery delivery into a photography-focused service. Its free plan includes 20GB, while payment processing carries an additional platform fee.

Where Specifiction places it

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