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SPECIFICTION
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TOB Systems HOA Violation Management System

tobsystems.com

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Spec score 7.2 #25 of 31 in HOA Violation Management Software

Spec sheet

Purpose
The cloud-based system streamlines reporting, tracking, communication, and resolution of HOA violations.Read 11 Oct 2026 · tobsystems.com
Intended users
The system is intended to help HOA boards and property managers manage violations, and its workflows can be tailored to HOA or condo associations.Read 11 Oct 2026 · tobsystems.com
Trial
The homepage offers a free trial but does not state its duration.Read 11 Oct 2026 · tobsystems.com
Security
The FAQ describes the service as secure and cloud-based but does not specify certifications or compliance standards.Read 11 Oct 2026 · tobsystems.com
Support
The Starter plan includes email support, Community adds priority phone and email support, and Professional includes SLA-backed support.Read 11 Oct 2026 · tobsystems.com
Automation
Optional automation includes repeat-violation identification, scheduled follow-up notices and reminders, board-ready reports, and Google Calendar integration for deadlines and hearings.Read 11 Oct 2026 · tobsystems.com
Contracts and setup
The pricing page says plans have no long-term contracts and can be changed or canceled at any time; it lists a $299 flat setup fee for all plans and elsewhere shows one-time setup of $1,000–$5,000.Read 11 Oct 2026 · tobsystems.com
Customization
Forms, workflows, notices, and document templates can be tailored to an HOA’s governing documents, violation categories, timelines, and approval workflows.Read 11 Oct 2026 · tobsystems.com
Demo capabilities
The demo describes an input form, centralized violation records for authorized users, and a dashboard showing trends, open cases, resolutions, and common violation types.Read 11 Oct 2026 · tobsystems.com
Technology
The system is built using Google Workspace tools including Forms, Sheets, Docs, and Gmail.Read 11 Oct 2026 · tobsystems.com
Website reporting
Violation reporting can be enabled by embedding a Google Form or adding a submission link to an HOA website, resident portal, or newsletter.Read 11 Oct 2026 · tobsystems.com

Plans and prices

Starter $49 a month per month + one-time setup Up to 150 units · Automated violation notices via Gmail · Google Sheets violation tracker · Google Forms intake workflow · Email support Read 11 Oct 2026 · tobsystems.com
Community $99 a month per month + one-time setup Up to 500 units · Everything in Starter · Escalation and reminder automation · Board reporting dashboard · Custom notice templates · Priority phone and email support Read 11 Oct 2026 · tobsystems.com
Professional $149 a month per month + one-time setup Unlimited units · Everything in Community · Multi-community management · Advanced analytics and exports · Dedicated onboarding manager · SLA-backed support Read 11 Oct 2026 · tobsystems.com

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