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SpotHOA

spothoa.com

From $29/mo Free plan WebiOSAndroid
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Spec score 8.6 #13 of 87 in HOA Management Software

What it is

SpotHOA is software for small, self-managed homeowners associations that brings dues, documents, violations, meetings, and votes together. Boards can collect card and ACH dues through Stripe Connect Standard or record check and cash payments. Dues, votes, and violations are stored as permanent, timestamped ledger events. The document vault organizes CC&Rs, bylaws, meeting minutes, and financials with tags, categories, and role-based access. The service also includes a community feed, messages with replies, and a daily email digest. AI can draft violation letters, meeting summaries, and dues reminders. Free and Pro users can export ledger, document vault, member, and meeting records as CSV and PDF. The Free plan supports up to 50 active units, 500 MB of document storage, and 1,000 emails per month. Pro costs $29/mo and supports up to 100 active units, 10 GB of storage, and 10,000 emails per month, while adding AI paperwork, a Texas compliance pack, and priority email support. Version 1 supports only US-based HOAs. The web app can be installed on Android, iPhone, or iPad home screens, but there is no mobile app.

Spec sheet

Purpose
SpotHOA is software for small self-managed homeowners associations covering dues, documents, violations, meetings, announcements and related board work.Read 15 Oct 2026 · spothoa.com
Free plan
YesRead 21 Sep 2026 · spothoa.com
Paid from
29Read 21 Sep 2026 · spothoa.com
Privacy
SpotHOA says it does not sell data, use advertising or retargeting cookies, or train machine-learning models on HOA data.Read 15 Oct 2026 · spothoa.com
License
The public site does not identify an open-source license or publish source code.Read 15 Oct 2026 · spothoa.com
Headquarters
SpotHOA says it was built in Dallas and lists a Dallas, Texas mailing address.Read 15 Oct 2026 · spothoa.com
AI announcements
The AI drafts community-feed announcements from a short description supplied by a board member.Read 15 Oct 2026 · spothoa.com
AI document questions
The AI can answer questions from uploaded CC&Rs, bylaws and policies and identify the source document.Read 15 Oct 2026 · spothoa.com
AI meeting minutes
The AI turns rough meeting notes into minutes with decisions, owners and motions separated.Read 15 Oct 2026 · spothoa.com
AI paperwork
AI can draft violation letters, meeting summaries and dues reminders.Read 15 Oct 2026 · spothoa.com
Audience and scope
SpotHOA is designed for self-managed volunteer boards and is not aimed at paid property managers, landlords, enterprise property management or rental tooling.Read 30 Sep 2026 · spothoa.com
Authentication
Accounts use passwordless Stytch email magic links rather than reusable passwords.Read 15 Oct 2026 · spothoa.com
Communications
The service provides an in-app community feed, replies, announcements and a daily email digest.Read 15 Oct 2026 · spothoa.com
Company founder information
The About page identifies the builder only as Jeff.Read 15 Oct 2026 · spothoa.com
Data isolation
Each HOA's data is partitioned by HOA and isolation is enforced by automated tests; data is encrypted in transit with TLS and hosted in the United States.Read 30 Sep 2026 · spothoa.com
Document vault
The document vault stores CC&Rs, bylaws, meeting minutes and financial files with tags, categories and role-based access.Read 15 Oct 2026 · spothoa.com
Documentation depth
Public documentation consists mainly of pricing, FAQ, product explanations, legal policies, state-law guides, mobile instructions and a live demo; no public API or SDK documentation is listed.Read 15 Oct 2026 · spothoa.com
Encryption and hosting
Traffic is encrypted with TLS and the service says HOA data is hosted in the United States.Read 15 Oct 2026 · spothoa.com
Exports
Boards can export dues records and other records as CSV, per-unit statements as PDF, and documents from the vault.Read 15 Oct 2026 · spothoa.com
Exports and deletion
Free and Pro users can export ledger, document vault, member list and meeting records as CSV and PDF, and account deletion has a 14-day grace period.Read 30 Sep 2026 · spothoa.com
Founded year
The public About, Terms and Privacy pages do not state a founding year.Read 15 Oct 2026 · spothoa.com
Geographic limit
Version 1 supports only US-based HOAs, and account creators must be at least 18 years old and located in the United States.Read 30 Sep 2026 · spothoa.com
Geographic scope
Version 1 supports only U.S.-based HOAs, and account creators must be at least 18 and located in the United States.Read 15 Oct 2026 · spothoa.com
Import tools
CSV importers are provided for units, members, architectural requests, vendor contacts and dues assessments, with previews before writing data.Read 15 Oct 2026 · spothoa.com
Ledger
Dues payments, votes and violations are stored as permanent timestamped append-only ledger events.Read 15 Oct 2026 · spothoa.com
Limit: AI responsibility
AI output is only a draft; boards must review it and cannot treat it as legal advice.Read 15 Oct 2026 · spothoa.com
Limit: no native app listing
The mobile instructions describe browser home-screen installation and do not provide an Apple App Store or Google Play download.Read 15 Oct 2026 · spothoa.com
Limit: refund policy
Pro is billed monthly in advance and partial-month refunds are not offered.Read 15 Oct 2026 · spothoa.com
Limit: unit caps
Free is capped at 50 active units, Pro at 100 units, and larger associations must request a custom quote.Read 15 Oct 2026 · spothoa.com
Limit: United States only
Associations outside the United States are not supported in version 1.Read 15 Oct 2026 · spothoa.com
Mobile access
The web app can be installed to an Android home screen from Chrome or Edge or to an iPhone or iPad home screen from Safari.Read 30 Sep 2026 · spothoa.com
Mobile delivery
SpotHOA documents installation to an Android or iPhone home screen through a browser rather than describing a native app-store application.Read 15 Oct 2026 · spothoa.com
Money handling
Dues flow through the HOA's own Stripe account and SpotHOA never holds, pools or routes the funds.Read 30 Sep 2026 · spothoa.com
Online payment fees
Homeowners pay a 2% online payment fee on Free or 1% on Pro, shown separately at checkout.Read 15 Oct 2026 · spothoa.com
Payment custody
SpotHOA says dues go directly to the HOA's own Stripe account and that it never holds or pools the funds.Read 15 Oct 2026 · spothoa.com
Payments integration
Dues collection uses Stripe Connect Standard, with card and ACH checkout and manual recording of check or cash payments.Read 15 Oct 2026 · spothoa.com
Permission limitation
Per-HOA custom permission modifications are not supported; permissions use fixed role definitions.Read 15 Oct 2026 · spothoa.com
Roles
Six fixed roles are documented: board president, board treasurer, board secretary, board member, owner and tenant.Read 15 Oct 2026 · spothoa.com
Security isolation
HOA data is partitioned by association and isolation is tested automatically on every change.Read 15 Oct 2026 · spothoa.com
Self-hosting
The public materials describe a hosted Cloudflare deployment and do not state that self-hosting is available.Read 15 Oct 2026 · spothoa.com
Subprocessors
Named subprocessors include Cloudflare, Stytch, Stripe, Resend, Sentry, Turnstile, Anthropic and Twilio.Read 15 Oct 2026 · spothoa.com
Support access
Support sessions are read-only and logged, with no silent editing of community records.Read 15 Oct 2026 · spothoa.com
Support model
The company publishes a phone number and email contact, and says most customer feature requests ship in roughly one week.Read 30 Sep 2026 · spothoa.com
Target customer
The product is intended for volunteer-run, self-managed HOAs rather than landlords, rental businesses, commercial property operators or professional property managers.Read 15 Oct 2026 · spothoa.com
Uptime status
The public status page reported all systems operational when checked and showed 30-day uptime ranging from 98.29% for authentication to 100% for the web app.Read 15 Oct 2026 · spothoa.com
Violation workflow
Boards can capture photo evidence, issue notices from a phone and track compliance work from one dashboard.Read 15 Oct 2026 · spothoa.com
Voting
The free offering includes meetings, minutes, motions and ranked-choice or weighted voting.Read 15 Oct 2026 · spothoa.com

Plans and prices

Free Free up to 50 active units · 500 MB document storage · 1,000 emails/month · ACH and card dues collection · homeowner records and ledger · meeting minutes and votes Read 15 Oct 2026 · spothoa.com
Pro $29 a month monthly up to 100 active units · 10 GB document storage · 10,000 emails/month · AI-drafted paperwork · Texas compliance pack · priority email support Read 15 Oct 2026 · spothoa.com
Custom Priced on request for HOAs over 100 units · negotiated pricing Read 15 Oct 2026 · spothoa.com

Every SpotHOA plan and price →

Strong points and limits

Strong points

  • Stores dues, votes, and violations as timestamped ledger events
  • Documents use tags, categories, and role-based access
  • Accepts card, ACH, check, and cash dues records
  • Free and Pro users can export records as CSV and PDF
  • States that support access is read-only and logged

Limits

  • Version 1 supports only US-based HOAs
  • No mobile app is listed
  • Free plan is limited to 50 active units
  • Pro costs $29/mo

Who it suits

SpotHOA suits volunteer boards managing a small, self-managed US homeowners association. It is not aimed at paid property managers, landlords, enterprise property management, or rental operations.

SpotHOA in depth

Read the full write-up

Overview

SpotHOA is association administration software for self-managed homeowners associations. It suits volunteer boards that need dues, records, meetings and resident communication in one place, rather than tools for professional property managers. Its free tier is a practical starting point, but tight storage, unit and email caps—and a US-only remit—set clear boundaries.

Key features

A permanent, timestamped, append-only ledger records dues payments, votes and violations. That gives volunteer officers a consistent history of key activity; it is a stronger fit for boards that value traceable records than for organizations seeking broader property-management workflows.

The document vault organizes governing documents, minutes and financials with tags, categories and role-based access. Community messages support replies, while an in-app feed and daily email digest provide several ways to keep residents informed. AI drafts violation letters, meeting summaries and dues reminders, a useful head start on routine writing rather than a replacement for board review.

Boards can collect card and ACH dues through Stripe Connect Standard or record check and cash payments manually. Funds flow through the HOA’s own Stripe account; SpotHOA does not hold, pool or route them. Data is partitioned by HOA, with isolation enforced by automated tests, encrypted in transit with TLS and hosted in the United States. Support access is read-only and logged. SpotHOA says it does not sell data, use advertising or retargeting cookies, or train machine-learning models on HOA data. Free and Pro users can export ledger, vault, member and meeting records as CSV and PDF; account deletion has a 14-day grace period.

Pricing

The free plan costs $0 per month and supports up to 50 active units, 500 MB of document storage and 1,000 emails per month. It includes card and ACH dues collection, homeowner records, the ledger, meeting minutes and votes. It is a credible no-cost fit for a small board with modest document and email needs, but the storage allowance is the clearest constraint as records accumulate.

Pro costs $29 per month, billed monthly, and raises the limits to 100 active units, 10 GB of storage and 10,000 emails per month. It adds AI-drafted paperwork, a Texas compliance pack and priority email support. This is the sensible step up for a growing association that needs more capacity or those added tools; it remains capped at 100 units, so larger communities should look elsewhere. There is no free trial.

Platforms

SpotHOA runs on the web and lists Android and iOS platform support, but it has no mobile app. The web app can be installed to an Android home screen from Chrome or Edge, or to an iPhone or iPad home screen from Safari. That offers convenient home-screen access, but boards requiring a native app should account for its absence.

Who it's for

SpotHOA is designed for self-managed volunteer boards in US-based HOAs. Version 1 supports only US associations, and account creators must be at least 18 and located in the United States. It is not aimed at paid property managers, landlords, enterprise property management or rental operations. The company publishes phone and email contacts and says most customer feature requests ship in roughly one week.

Pros and cons

Pros: The free plan includes dues collection, records and meeting tools, making it possible for small associations to start without a monthly software charge.

Pros: Append-only activity records, export options and logged read-only support access support accountability and data control.

Pros: Stripe-based online dues collection leaves funds in the HOA's own account, with manual check and cash recording as alternatives.

Cons: Free storage is limited to 500 MB and Pro tops out at 100 active units, which can constrain larger or document-heavy communities.

Cons: US-only support and the lack of a native mobile app rule it out for some associations and board members.

Cons: The focus on self-managed associations excludes professional management and rental workflows.

Alternatives

HOA Messenger is worth considering when resident messaging is the priority: its free plan supports unlimited HOAs and residents, with 90-day visibility, and it has Android, iOS and web platforms. CINC is a paid option with Android, iOS, web and API platforms for readers seeking an alternative to SpotHOA's freemium approach.

CommonGround may suit associations that prefer a paid plan with a free trial: Small costs $59 per month for under 50 parcels, while Standard costs $119 per month for 50–150 parcels; both are month-to-month and cancellable anytime. Communitrak is a paid, trial-offering option with an access-control add-on at $69 per month for the first door or gate; additional doors are $29 per month each.

Herald Shield is a different paid option for larger property counts: its Automate plan costs $500 per month for up to 1,000 properties and includes Herald Shield. ViolationFlow is a focused alternative for violation workflows, with web access and a free plan limited to 10 lots, 5 active cases and one member seat; its Starter monthly plan costs $15 per month for up to 50 lots and five seats.

HOACart.AI is another paid alternative with web access. ManageHOA is an alternative with Android, iOS and web platforms.

For broader category comparisons, see HOA Violation Management Software and HOA Management Software.

Verdict

Choose SpotHOA if you are a volunteer board in a small US association and want dues collection, records, communication and meeting administration without an initial software bill. Its strongest case is the combination of practical board tools with a timestamped ledger and a free entry plan. Look elsewhere if you need a native mobile app, serve communities outside the US, exceed 100 units, or need professional property-management or rental features.

Verdict

SpotHOA brings core association records, communications, dues, and meeting tools together, with clear unit and storage limits by plan. Its US-only scope and lack of a mobile app are worth weighing for boards that need access beyond an installable web app.

Where Specifiction places it

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