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HOA Simplify
hoasimplify.com
What it is
HOA Simplify provides a workspace for HOA dues, documents, votes and maintenance requests for boards, managers and residents. Its AI Smart Accounting can produce financial reports and budget alerts from natural-language questions, and record expenses, payments and journal entries through chat. Election tools include quorum tracking, proxy and ranked-choice voting, anonymous results and an election archive. Residents can pay dues, view documents, submit maintenance requests, vote and book amenities through a portal that can be installed as a PWA on mobile devices. Property managers get cross-HOA reporting, reusable dues templates, bulk resident imports and a portfolio activity feed. AI Smart Import accepts CSV files from Buildium, AppFolio, PayHOA or spreadsheets, maps columns automatically, and supports preview and rollback. Stripe payments and QuickBooks Online sync are listed as built in; Slack, Google Calendar, Zapier, DocuSign, Plaid and Twilio are marked coming soon. Community, Association and Standard plans list unit limits of 50, 125 and 200; Premium lists unlimited units. Platform transaction fees apply in addition to Stripe fees.
Spec sheet
- What it does
- HOA Simplify combines dues, documents, votes, maintenance, communications and accounting in one workspace for boards, managers and residents.Read 15 Oct 2026 · hoasimplify.com
- Product
- HOA Simplify provides a workspace for HOA dues, documents, votes, and maintenance requests for boards, managers, and residents.Read 4 Oct 2026 · hoasimplify.com
- Audience
- The company says its founder developed the product after serving on an HOA board and experiencing manual processes and poor communication tools.Read 4 Oct 2026 · hoasimplify.com
- Free plan
- NoRead 20 Sep 2026 · hoasimplify.com
- Paid from
- 99Read 20 Sep 2026 · hoasimplify.com
- Integrations
- Active integrations listed by the maker are Stripe Connect, QuickBooks Online, AI Smart Import, AI Support Assistant, Resend email and SMS, push notifications, document storage and PWA installation.Read 15 Oct 2026 · hoasimplify.com
- Security
- The features page lists AES encryption, two-factor authentication, IP allowlisting, session management, secure file storage, automatic backups, and access controls.Read 4 Oct 2026 · hoasimplify.com
- Compliance
- The pricing page says the company is building its formal compliance program as the recently launched platform matures.Read 4 Oct 2026 · hoasimplify.com
- Support
- Support ranges from email on lower plans to priority email on several higher plans; Enterprise offers a custom support plan.Read 15 Oct 2026 · hoasimplify.com
- License
- AlternativeTo classifies HOA Simplify as paid and proprietary software.Read 15 Oct 2026 · alternativeto.net
- Accounting
- AI Smart Accounting can generate financial reports and budget alerts from natural-language questions and record expenses, payments, and journal entries through chat.Read 4 Oct 2026 · hoasimplify.com
- AI accounting
- AI Smart Accounting answers financial questions in natural language, records expenses and journal entries, and produces reports and budget alerts.Read 15 Oct 2026 · hoasimplify.com
- Amenity reservations
- Amenity booking includes calendar availability, booking rules, Stripe deposits, waitlists and blackout dates.Read 15 Oct 2026 · hoasimplify.com
- API access
- API access is included in the Premium plan and custom integrations are listed there; the public documentation page says the API reference is still coming soon.Read 15 Oct 2026 · hoasimplify.com
- ARC requests
- Architectural-review workflows support more than ten request types, contractor and permit tracking, attachments, neighbor approvals and audit trails.Read 15 Oct 2026 · hoasimplify.com
- Communications
- Announcements support scheduling, categories, email and SMS delivery, expiration dates and read analytics; the product also offers newsletters, push notifications, forums and calendars.Read 15 Oct 2026 · hoasimplify.com
- Company headquarters
- Cramer Tech lists El Paso, Texas as its location.Read 15 Oct 2026 · cramertech.co
- Company legal name
- The pricing page identifies the operating company as Cramer Tech LLC.Read 15 Oct 2026 · hoasimplify.com
- Compliance status
- Pricing states that the product is recently launched and its formal compliance program is still being built.Read 15 Oct 2026 · hoasimplify.com
- Data migration
- AI Smart Import accepts CSV exports from Buildium, AppFolio, PayHOA or spreadsheets, maps columns, previews results and supports rollback.Read 15 Oct 2026 · hoasimplify.com
- Developer documentation
- The documentation page advertises quick-start, API reference, authentication, webhooks, SDKs, libraries and code examples, but says comprehensive documentation is not yet released and targets Q3 2026.Read 15 Oct 2026 · hoasimplify.com
- Document management
- Document storage includes permissions, version control, download tracking with IP logging, disclaimer acceptance and search categories.Read 15 Oct 2026 · hoasimplify.com
- Dues collection
- The platform supports automated recurring billing, reminders, late fees, card payments and real-time balance tracking through Stripe.Read 15 Oct 2026 · hoasimplify.com
- Elections
- Election tools include quorum tracking, proxy voting, ranked-choice ballots, anonymous results and audit-ready archives.Read 15 Oct 2026 · hoasimplify.com
- Founded year
- Cramer Tech states that it was established in 2024.Read 15 Oct 2026 · cramertech.co
- Founder background
- HOA Simplify says its founder developed the product after serving on an HOA board and experiencing manual processes and poor communication.Read 15 Oct 2026 · hoasimplify.com
- Funding
- Cramer Tech describes itself as 100% bootstrapped with zero outside money.Read 15 Oct 2026 · cramertech.co
- Governance
- Its election tools include quorum tracking, proxy voting, ranked-choice voting, anonymous results, and an election archive.Read 4 Oct 2026 · hoasimplify.com
- Independent description
- AlternativeTo describes the product as all-in-one HOA management software with native double-entry accounting, dues collection, AI migration and resident self-service.Read 15 Oct 2026 · alternativeto.net
- Limit: ACH
- The home page says card payments are available while ACH is coming soon.Read 15 Oct 2026 · hoasimplify.com
- Limit: Review evidence
- G2 says there are not enough HOA Simplify reviews to provide buying insight.Read 15 Oct 2026 · g2.com
- Limit: Unit caps
- Community, Association and Standard plans cap units at 50, 125 and 200 respectively, so growth can require a tier upgrade.Read 15 Oct 2026 · hoasimplify.com
- Limits
- Community, Association, and Standard plans list limits of 50, 125, and 200 units respectively; Premium lists unlimited units.Read 4 Oct 2026 · hoasimplify.com
- Migration
- AI Smart Import accepts CSVs from Buildium, AppFolio, PayHOA, or spreadsheets and maps columns automatically; it supports preview and rollback.Read 4 Oct 2026 · hoasimplify.com
- Ownership and size
- LinkedIn lists HOA Simplified as privately held with 2–10 employees in real estate.Read 15 Oct 2026 · linkedin.com
- Payment fees
- Platform payment fees are 0.75% per transaction with a $5 minimum for PMC-managed HOAs and 1.25% for standalone HOAs, in addition to Stripe fees.Read 15 Oct 2026 · hoasimplify.com
- Portfolio management
- Property managers get cross-HOA dashboards, collection analytics, reusable dues templates, bulk imports, team permissions, scheduled reports and vendor tracking.Read 15 Oct 2026 · hoasimplify.com
- Portfolio tools
- Property managers can use a portfolio dashboard with cross-HOA reporting, reusable dues templates, bulk resident imports, and a portfolio activity feed.Read 4 Oct 2026 · hoasimplify.com
- Rating on G2
- 0.0 out of 5 from 0 reviewsRead 15 Oct 2026 · g2.com
- Resident portal
- Residents can pay dues, view documents and statements, submit requests, receive announcements, vote and reserve amenities through the portal.Read 15 Oct 2026 · hoasimplify.com
- Roadmap integrations
- Slack, Google Calendar, Zapier, DocuSign, Plaid and Twilio are marked as coming soon rather than active integrations.Read 15 Oct 2026 · hoasimplify.com
- Security controls
- The maker lists AES-256 encryption at rest, TLS in transit, optional TOTP two-factor authentication, role-based HOA data isolation, daily backups, audit logging and monitoring.Read 15 Oct 2026 · hoasimplify.com
- Security limitation
- The security page explicitly says Cramer Tech does not claim a certification, guaranteed availability, guaranteed recovery or data residency without current scoped evidence.Read 15 Oct 2026 · hoasimplify.com
- Self-hosting
- The maker’s public pages describe a hosted service and do not state that self-hosting is available.Read 15 Oct 2026 · hoasimplify.com
- Violations
- Violation workflows provide configurable fine schedules, cure-period tracking, photos, notices and resident histories.Read 15 Oct 2026 · hoasimplify.com
Plans and prices
Community $79 a month $99/mo Launch Pricing Up to 50 units · Basic accounting & billing · Resident portal · Document storage · Email support · Standard reports Read 15 Oct 2026 · hoasimplify.com
Association $119 a month $149/mo Launch Pricing Up to 125 units · Advanced accounting & billing · Vendor management · Board meeting tools · Priority email support · Custom reports · Mobile app access Read 15 Oct 2026 · hoasimplify.com
Standard $179 a month $229/mo Launch Pricing Up to 200 units · Advanced accounting · Vendor management · Board meeting tools · Priority email support · Custom reports · Mobile app access Read 15 Oct 2026 · hoasimplify.com
Premium $379 a month $449/mo Launch Pricing Unlimited units · Full feature access · Advanced analytics · Priority email support · API access · Custom integrations · Priority feature requests Read 15 Oct 2026 · hoasimplify.com
Basics Priced on request Not published · 25 units 25 units Read 15 Oct 2026 · hoasimplify.com
Enterprise Priced on request Custom Custom feature planning · Infrastructure planning · Custom deployment discussion · Professional services · Security documentation · Custom domains and branded email Read 15 Oct 2026 · hoasimplify.com
Strong points and limits
Strong points
- Resident portal covers dues, documents and maintenance requests
- Election tools include proxy and ranked-choice voting
- CSV migration includes preview and rollback
- Stripe and QuickBooks Online sync are built in
Limits
- Listed plan limits range from 50 to 200 units before Premium
- Platform fees apply in addition to Stripe fees
- Several listed integrations are marked coming soon
- Formal compliance program is still being built
Who it suits
HOA Simplify suits boards, property managers and residents who need shared tools for dues, documents, elections and maintenance requests. Portfolio features are aimed at managers working across multiple HOAs.
HOA Simplify in depth
Read the full write-up
Overview
HOA Simplify is a shared workspace for association boards, property managers, and residents handling dues, records, elections, and maintenance. It suits organizations that want resident services alongside accounting and portfolio tools, rather than a payment portal alone. Smaller communities can start on lower-capacity plans, but payment fees and plan limits make the full cost worth checking against expected use.
Key features
Accounting and governance
AI Smart Accounting can produce financial reports and budget alerts in response to natural-language questions, and record expenses, payments, and journal entries through chat. Assessment billing, financial statements, bank reconciliation, and budget tracking cover core accounting needs. The breadth is useful for boards trying to bring routine financial work together, though the chat-based functions may not matter to communities that already have a separate accounting workflow.
Election tools support quorum tracking, proxy voting, ranked-choice voting, anonymous results, and an election archive. That is a stronger fit for associations with formal voting procedures than for boards that only need occasional informal polls.
Resident and portfolio tools
Residents can pay dues, view documents, submit maintenance requests, vote, and book amenities through a portal that can be installed as a PWA on mobile devices. Property managers get cross-HOA reporting, reusable dues templates, bulk resident imports, and a portfolio activity feed. Those tools are most relevant when one manager handles several associations; a single small HOA may have less use for the portfolio layer.
AI Smart Import maps CSV columns from Buildium, AppFolio, PayHOA, or spreadsheets, with preview and rollback. It gives organizations a way to bring existing records across while retaining a chance to inspect and undo a migration.
Connections and security
Stripe payments and QuickBooks Online sync are built in. Slack, Google Calendar, Zapier, DocuSign, Plaid, and Twilio are marked as coming soon, so teams that depend on those connections should not choose the product on the assumption that they can use them now.
The listed safeguards include AES encryption, two-factor authentication, IP allowlisting, session management, secure file storage, automatic backups, and access controls. The company is still building its formal compliance program as the platform matures, a consideration for associations with specific compliance requirements.
Pricing
The pricing page gives monthly prices alongside higher launch-pricing amounts. Community is $79 a month, billed $99/mo Launch Pricing, for up to 50 units. It includes basic accounting and billing, a resident portal, document storage, standard reports, and email support. This is the entry paid tier for smaller associations that can work within its unit cap and do not need the advanced functions in higher plans.
Association is $119 a month, billed $149/mo Launch Pricing, for up to 125 units. It adds advanced accounting and billing, vendor management, board meeting tools, custom reports, mobile app access, and priority email support. Standard costs $179 a month, billed $229/mo Launch Pricing, and covers up to 200 units with advanced accounting, vendor management, board meeting tools, custom reports, mobile app access, and priority email support. The two plans share much of their feature set; the practical distinction is the unit ceiling, so Standard is for communities that have outgrown Association.
Premium is $379 a month, billed $449/mo Launch Pricing, with unlimited units, full feature access, advanced analytics, API access, custom integrations, priority email support, and priority feature requests. It is the tier for larger or more technically demanding operations, but its price is a substantial step up from Standard.
Basics has custom pricing and a 25-unit limit. Enterprise has custom pricing and custom capacity, with a custom support plan. Community, Association, and Standard support email, while the higher tiers offer priority email support. A 14-day trial is offered. The pricing page also describes a free plan, but a free-plan cap and terms are not given in the plan details.
Platform fees are 0.75% per transaction with a $5 minimum for PMC-managed HOAs and 1.25% per transaction for standalone HOAs, in addition to Stripe fees. These charges can change the economics for associations processing frequent or large payments, so compare them with the subscription price rather than treating the monthly plan as the whole cost.
Platforms
HOA Simplify runs on the web, Android, and iOS. Residents can also install the portal as a PWA on mobile devices. Mobile app access is included from Association upward, while the resident portal is part of Community.
Who it's for
HOA Simplify is best suited to boards that want integrated resident services and structured voting, or managers who need to oversee multiple associations. Its accounting tools, CSV migration path, and portfolio reporting serve organizations with ongoing administrative workloads. A smaller HOA with few units and simple needs may find the higher tiers unnecessary; groups with strict formal-compliance expectations should also weigh the company's still-developing compliance program.
Pros and cons
Broad resident and board coverage: Dues, documents, maintenance, amenity bookings, voting, and accounting share one workspace.
Useful migration controls: CSV mapping, preview, and rollback support a more cautious move from common HOA systems or spreadsheets.
Meaningful payment fees: The platform charge applies on top of Stripe fees, with a $5 minimum for PMC-managed HOAs.
Plan ceilings matter: Community, Association, and Standard stop at 50, 125, and 200 units respectively; unlimited capacity starts at Premium.
Some integrations are not ready: Teams relying on Slack, Google Calendar, Zapier, DocuSign, Plaid, or Twilio cannot yet count on those connections.
Compliance program is maturing: Associations with formal compliance needs should account for that alongside the listed security safeguards.
Alternatives
Neighborhood.online is the alternative to consider when a free web-based option is the priority. SMPLR HOA is worth comparing for communities that want a paid mobile-and-web option with a Community plan priced at $25 a month, billed annually at the 25-home minimum.
HOA-I is another paid mobile-and-web alternative with a free trial; its Small HOA plan is $110 a month, billed monthly. Perfect HOA is a paid mobile-and-web option with a free trial and a 0-25 units plan priced at $49 a month, billed yearly.
RunHOA is a web, iOS, Android, and macOS alternative with fixed annual pricing of $399 a year, unlimited units and users, and a 30-day free trial. TownSq offers a Pro plan at $90 a month for up to 300 units and one community, with a 30-day trial for a one-year term that auto-renews annually.
Village is a free web-based option with every feature, no seat limits, and no credit card requirement. NeighborhoodHQ is another mobile-and-web alternative with a free plan.
For broader comparisons, browse Homeowners Association Management Software, HOA Accounting Software, or HOA Management Software.
Verdict
Choose HOA Simplify if your association or management company will use its combination of resident services, accounting, elections, and portfolio tools. Its migration controls and built-in Stripe and QuickBooks Online connections strengthen the case for a consolidated workflow. Look elsewhere if transaction charges dominate your costs, your community exceeds a lower plan's unit limit, or you need integrations or a mature formal compliance program that the product does not yet provide.
Verdict
HOA Simplify combines resident services, governance, accounting and portfolio tools, with built-in Stripe and QuickBooks Online connections. Review plan capacity and transaction fees, and note that several integrations are not yet available.
Where Specifiction places it
- Homeowners Association Management Software#1 of 268.8
- HOA Management Software#5 of 879.0
- HOA Accounting Software#6 of 258.6
