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Track Star Fleet Fuel Management

trackstar.com

WebiOSAndroidAPI
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Spec score 7.2 #22 of 29 in Fuel Management Software

What it is

Track Star Fleet Fuel Management matches fuel-card transactions to the asset recorded at the location and time of purchase. It imports transactions from a customer's existing fuel-card provider and can flag location mismatches, purchases above recorded tank capacity, fueling outside shift windows, and purchases away from approved sites. GPS data is live, while transaction imports follow the provider's feed schedule; mismatches may appear within days of a swipe. Fuel costs appear alongside parts and labor on asset records to assess cost per asset. Reports separate driving from idle time and PTO hours, and support group and period filters. Tracking can include rented or leased equipment when the unit reports into Track Star. The company describes the product as SaaS that works without upfront or ongoing IT involvement. Browser access is available for Track Star Enterprise, Pro, and EAM; mobile app access is described for Enterprise and EAM. Listed platforms are Android, iOS, web, and API. Integrations support JSON, XML, and SOAP, plus custom connections and compatibility with QuickBooks and SAP. Pricing is on request; Track Star International was founded in 2000.

Spec sheet

Purpose
The software matches fuel card transactions to the asset at the recorded location and time.Read 4 Oct 2026 · trackstar.com
Intended users
Track Star says it serves government, utilities, commercial businesses, public safety, construction, field services, and fleets ranging from small operators to enterprises with thousands of assets.Read 4 Oct 2026 · trackstar.com
Integrations
Track Star lists APIs and connectors supporting JSON, XML, and SOAP, plus custom integrations and compatibility with QuickBooks and SAP.Read 4 Oct 2026 · trackstar.com
Security
The privacy policy says collected information is encrypted in transmission and storage, access is restricted to authorized personnel, and regular security audits are conducted.Read 4 Oct 2026 · trackstar.com
Support
The product page lists a support portal and customer service phone number, +1 800-661-3515.Read 4 Oct 2026 · trackstar.com
Founded
2000Read 23 Sep 2026 · trackstar.com
Access and apps
Track Star Enterprise, Track Star Pro, and Track Star EAM have browser access; the login page also describes mobile app access for Enterprise and EAM.Read 4 Oct 2026 · trackstar.com
API formats
Track Star says its integrations support JSON, XML, and SOAP data exchange.Read 4 Oct 2026 · trackstar.com
Asset costs
Fuel cost appears alongside parts and labor on the asset record to calculate cost per asset.Read 4 Oct 2026 · trackstar.com
Company history
Track Star International says it was founded in 2000.Read 4 Oct 2026 · trackstar.com
Deployment model
Track Star describes its software as SaaS and says it works out of the box without upfront or ongoing IT involvement.Read 4 Oct 2026 · trackstar.com
Fuel card feeds
Track Star says it imports transactions from existing fuel card providers, so customers do not need to change card providers.Read 4 Oct 2026 · trackstar.com
Fuel cost tracking
Fuel costs appear alongside parts and labor on an asset record so customers can assess cost per asset.Read 4 Oct 2026 · trackstar.com
Fuel exceptions
The software can flag location mismatches, purchases above recorded tank capacity, off-hours fueling, and fueling away from approved sites.Read 4 Oct 2026 · trackstar.com
Fuel reconciliation
Track Star imports fuel-card transactions and matches them to the asset’s location at the time of purchase.Read 4 Oct 2026 · trackstar.com
Fuel-card compatibility
The company says customers can keep their existing fuel-card provider, with transactions imported from that provider’s feed.Read 4 Oct 2026 · trackstar.com
Idle and PTO
The product tracks PTO hours, idle time, and engine runtime against distance, with group and period filters.Read 4 Oct 2026 · trackstar.com
Idle and PTO reporting
Fuel reporting separates PTO hours and idle time from drive time and supports group and period filters.Read 4 Oct 2026 · trackstar.com
Industries served
The maker identifies government, utilities, public safety, equipment rental, and education as industries it serves.Read 4 Oct 2026 · trackstar.com
Mobile location data
The privacy policy says the mobile app can collect background location every two minutes when organization tracking is enabled and the user grants the required device permission.Read 4 Oct 2026 · trackstar.com
OEM integrations
The integrations page lists Ford Pro, GM, Stellantis brands, Tesla, Toyota, JLG, CAT, Volvo, Komatsu, CASE, and John Deere.Read 4 Oct 2026 · trackstar.com
Supported assets
Fuel tracking can include rented or leased equipment if the unit reports into Track Star.Read 4 Oct 2026 · trackstar.com
Transaction exceptions
It flags location mismatches, purchases above an asset’s tank capacity, and fueling outside shift windows or approved sites.Read 4 Oct 2026 · trackstar.com
Transaction timing
The page says GPS data is live and fuel-card transactions import on the provider’s feed cycle, with mismatches surfacing within days of a swipe.Read 4 Oct 2026 · trackstar.com

Strong points and limits

Strong points

  • Works with existing fuel-card providers
  • Flags several types of fuel exceptions
  • Shows fuel costs with parts and labor
  • Reports distinguish idle time and PTO hours

Limits

  • Pricing is available on request
  • Transaction imports follow the provider's feed cycle
  • Mobile app access is described for Enterprise and EAM

Who it suits

It suits fleets and organizations that want fuel-card activity matched to asset location and time, with exceptions and per-asset costs. The maker identifies government, utilities, public safety, equipment rental, education, and other sectors among its users.

Verdict

Track Star links fuel-card transactions with asset records and provides exception flags and fuel reporting. Buyers will need to request pricing, and transaction timing depends on the fuel-card provider's feed.

Where Specifiction places it

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