Skip to content
SPECIFICTION
Get listed

Xero Expenses

xero.com

From $5.40/mo Free trial WebiOSAndroid
Visit xero.com
Spec score 7.6 #9 of 21 in Trucking Accounting

What it is

Xero Expenses lets employees submit business expense and mileage claims for approval and reimbursement. Employees can photograph receipts in the Xero Me app; extracted details can prefill a claim. Approvers can approve or decline claims in Xero or Xero Me and track them by status, employee, or account. Approved claims can be paid from a bank account or reimbursed through payroll in the next pay run. Xero turns approved claims into accounts payable bills and records them against the relevant expense account. Employees can submit mileage claims for work travel in a personal vehicle, alongside other expenses. Xero says digital receipts are stored for audit and compliance, and claims include document audit trail details. Expenses is available through Xero on the web and the Xero Me app for iOS and Android. Xero describes its audience as small businesses, accountants, and bookkeepers. It offers support through Xero Central and advertises free personalized onboarding with a product specialist for the first 90 days. Pricing is listed from $25/mo, and there is no free plan. A free trial is available.

Spec sheet

Purpose
Xero Expenses lets employees submit business expense claims for approval and reimbursement.Read 7 Oct 2026 · xero.com
Integrations
Xero says its platform connects with more than 1,000 business apps.Read 7 Oct 2026 · xero.com
Security
Xero states it is ISO/IEC 27001:2022 certified, produces independently audited SOC 2 reports, and encrypts information in transit and at rest.Read 7 Oct 2026 · xero.com
Support
Xero offers support through Xero Central and advertises free personalized onboarding from a product specialist for the first 90 days.Read 7 Oct 2026 · xero.com
Headquarters
Melbourne, AustraliaRead 28 Sep 2026 · xero.com
Founded
2006Read 28 Sep 2026 · xero.com
Accounting integration
Approved expense claims are automatically turned into bills in accounts payable and recorded against the relevant expense account.Read 7 Oct 2026 · xero.com
Approvals
Approvers can approve or decline claims in Xero or Xero Me and track them by status, employee, or account.Read 7 Oct 2026 · xero.com
Audit and controls
Xero says digital receipts are stored for audit and compliance and claims include document audit trail details.Read 7 Oct 2026 · xero.com
Mileage
Employees can submit mileage claims for work travel in a personal vehicle, and mileage claims appear alongside other expense claims.Read 7 Oct 2026 · xero.com
Mobile access
Xero says Expenses is available in the web version of Xero and the Xero Me mobile app.Read 7 Oct 2026 · xero.com
Receipt capture
Employees can photograph receipts in the Xero Me app, which extracts key details to prefill an expense claim.Read 7 Oct 2026 · xero.com
Reimbursement
Approved claims can be paid from a bank account or reimbursed through payroll in the next pay run.Read 7 Oct 2026 · xero.com
Who it serves
Xero describes its audience as small businesses, accountants, and bookkeepers.Read 7 Oct 2026 · xero.com

Plans and prices

Early $5.40 a month Monthly; subscriptions auto-renew until cancelled. 20 invoices · 5 bills · no employee expense and mileage claims listed Read 7 Oct 2026 · xero.com
Growing $11.80 a month Monthly; subscriptions auto-renew until cancelled. Employee expense and mileage claims not listed Read 7 Oct 2026 · xero.com
Established $19.40 a month Monthly; subscriptions auto-renew until cancelled. Employee expense and mileage claims included Read 7 Oct 2026 · xero.com

Every Xero Expenses plan and price →

Strong points and limits

Strong points

  • Receipt photos can prefill claim details.
  • Approvers can track claims by status, employee, or account.
  • Reimbursement can run through a bank account or payroll.
  • Claims can include mileage for personal-vehicle work travel.
  • Available on web, iOS, and Android.

Limits

  • There is no free plan.
  • Pricing starts from $25/mo.

Who it suits

Xero Expenses suits small businesses, accountants, and bookkeepers handling employee reimbursements and work mileage. It is relevant to teams that want claims connected to accounts payable and payroll processes.

Verdict

Xero Expenses connects claims with approvals, reimbursement, and accounts payable, with mileage claims included in the feature set. There is no free plan, and the listed starting price is $25/mo.

Where Specifiction places it

Alternatives to Xero ExpensesAll alternatives →