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Xota

xota.co.uk

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Spec score 7.6 #28 of 34 in Cleaning Service Software

Spec sheet

Product
Xota is a cleaning company platform for rota scheduling, time tracking, payroll, team messaging and client updates.Read 9 Oct 2026 · xota.co.uk
Intended users
Xota says it is for cleaning businesses including domestic and commercial contract cleaners, and supports teams from a single cleaner to hundreds.Read 9 Oct 2026 · xota.co.uk
Integrations
There are no direct Xero, QuickBooks or Sage integrations yet; Xota says a public REST API is available for custom connections.Read 9 Oct 2026 · xota.co.uk
Security
Xota states it is SOC 2 Type II compliant and supports SSO and SCIM provisioning.Read 9 Oct 2026 · xota.co.uk
Availability
Training and Compliance is marked as coming in 2026, with early access open for the Complete plan.Read 9 Oct 2026 · xota.co.uk
Client portal
Clients can view upcoming and past bookings, see photos and signed-off reports, and raise issues, requests or extras through the portal.Read 9 Oct 2026 · xota.co.uk
Data protection
Xota says data is hosted in UK data centres, encrypted in transit over TLS 1.2+ and at rest, and handled to UK GDPR standards.Read 9 Oct 2026 · xota.co.uk
Finance
The Pro plan adds branded quotes with e-signature, invoicing from signed-off bookings, purchase orders and project margin reports.Read 9 Oct 2026 · xota.co.uk
Mobile app
Operatives can view shifts and checklists, clock in and out with GPS, upload photos and mark bookings complete in the mobile app.Read 9 Oct 2026 · xota.co.uk
Notable limit
After the 90-day trial, an account that has not selected a plan switches to read-only while its data remains intact.Read 9 Oct 2026 · xota.co.uk
Payroll
Xota says recorded time feeds into payroll and hours reporting, with no separate timesheet to fill in.Read 9 Oct 2026 · xota.co.uk
Scheduling
It supports drag-and-drop scheduling and recurring booking templates for one-off or repeated work.Read 9 Oct 2026 · xota.co.uk
Support and exports
Users can export core records as CSV, and Xota says it will provide a standard DPA and complete reasonable security questionnaires on request.Read 9 Oct 2026 · xota.co.uk

Plans and prices

Standard £25 a month 6–10 employees · £2.50/employee · clients, projects and bookings · recurring booking templates · operative mobile app and clocking in · client portal · holiday, leave and timesheets · proof-of-work photos and reports Read 9 Oct 2026 · xota.co.uk
Pro £32.50 a month 6–10 employees · £3.25/employee · everything in Standard · branded quotes with e-signature · invoicing with photo attachments · purchase orders and spend tracking · margin reports per project Read 9 Oct 2026 · xota.co.uk
Complete £40 a month 6–10 employees · £4.00/employee · everything in Pro · certification and training records · automatic expiry reminders · business-wide compliance dashboard · auto-block bookings for expired staff · Coming Soon Read 9 Oct 2026 · xota.co.uk

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Where Specifiction places it

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