CaterOps

Overview

CaterOps brings catering sales, event records and kitchen preparation into one workflow. It is a strong fit for caterers coordinating proposals and event-day handoffs, especially when booking volume varies. The per-event Pro plan avoids a fixed monthly bill, but access is not yet open to signups.

Key features

The event pipeline follows an event from inquiry through quote, confirmation and completion, in list, board or calendar form. That continuity helps teams keep sales progress and upcoming work visible together. Its BEO builder recalculates food, labor, fees, taxes, gratuity, discounts and food-and-beverage minimums as users enter them, which is useful when proposal changes affect the total.

Clients can review proposals in a branded portal, change event details and guest counts, choose menus, arrange seating within set limits, then approve and sign. A signature records a typed name, timestamp and IP address. The floor-plan designer adds scaled layouts, self-seating tables, reusable templates and PNG export; its client-sharing and seating capabilities are also limited, so it is not an unrestricted venue-planning canvas.

Once a BEO is signed, its food lines seed station-based prep lists, linking the approved order to kitchen work. Run-of-show schedules and staff role and time assignments extend that handoff to event coordination. CaterOps also supports menu management, catering order management, staff scheduling and payment processing. Enterprise includes custom integrations, though no specific services are named.

Pricing

The Free plan costs nothing and allows up to 5 events a month and 1 team member. It includes the event pipeline, basic BEOs and menu builder. That is a useful way for a solo operator to organize a small workload, but the event cap and single seat will quickly constrain a growing team.

Pro costs $3, paid once, billed $3/ event. It includes unlimited events, unlimited team members, client portal and e-signatures, floor-plan design and sharing, and automatic follow-up reminders. The event-based charge ties cost to bookings rather than a monthly subscription, making it more appealing for irregular volumes; busy periods will cost more, and the free plan’s basic BEOs do not include the fuller client and floor-plan workflow.

Enterprise has custom pricing, with custom volume pricing, advanced analytics, priority support and custom integrations. It is the relevant tier for operators seeking tailored volume terms or higher-touch support, but there is no fixed price to compare against Pro. A 90-day trial is offered. CaterOps does not provide a monthly or annual renewal term for Pro.

Platforms

CaterOps supports web, Android and iOS. Signups are coming soon, as are the Android and iOS apps, so stated platform support does not mean those apps or access are ready to use now.

Who it's for

CaterOps is aimed at catering businesses that want client decisions, event costing and kitchen preparation connected, and it is described as built by people with event-day catering experience. It is less compelling for a small operation that needs only a handful of monthly events, or for a team that needs to begin using mobile apps immediately.

Its privacy policy says business data remains customer-owned, can be exported or deleted on request, and is stored on Supabase with company-level row-level security. Data is encrypted in transit using TLS/SSL and at rest by the cloud provider. Deletion is completed within 30 days, subject to backup and legal obligations. CaterOps says inquiries receive a response within one business day; Enterprise adds priority support.

Pros and cons

Pro ties expense to activity: at $3/ event, it avoids a fixed monthly charge when bookings are uneven, though event costs rise with volume.

Connected client-to-kitchen workflow: signed BEO food lines flow into station-based prep lists, reducing the divide between approved orders and preparation.

Single-seat free tier: 1 team member and 5 events a month make it a narrow fit for testing or a very small operation, not a working team.

Not open for immediate adoption: signups and mobile apps are coming soon, limiting its usefulness for teams choosing software to deploy now.

Alternatives

Browse Restaurant Catering Software for a wider set of options. Choose CaterTrack if its free 7-day option and web, Android and iPhone apps better suit a short trial across devices. BEO HQ is worth considering when a web-based BEO and invoice tool is the priority: its free tier is limited to one of each document and adds a footer credit. Catertoo may suit a small team that values unlimited users and clients on its free plan, which caps events at three per month.

ChefDesk, Caterease, CaterFlow, CaterZen and Perfect Venue are other options to compare.

Verdict

CaterOps is best for caterers who want proposals, approvals, costing and kitchen prep tied to the same event, with a Pro price that scales by booking. The integrated BEO-to-prep workflow is its clearest reason to choose it. Look elsewhere if you need a team-ready free tier or software you can sign up for and use on mobile today.