Skip to content
SPECIFICTION
Get listed

Catertoo

catertoo.com

From $39/mo Free plan WebiOSAndroidAPI
Visit catertoo.com
Spec score 9.1 #1 of 33 in Restaurant Catering Software

What it is

Catertoo is catering management software that brings client records, events, menus, proposals, and payments together. Users can create itemized proposals from menus, add fees, discounts, and tax, then send quotes for online acceptance. Accepted proposals can become invoices, with Stripe handling online card payments and tracking deposits and balances. Event booking follows work from inquiry through confirmed and completed status, recording dates, guest counts, client and venue links, and activity timelines. The CRM stores organization and individual records, multiple contacts, addresses, notes, tags, and client histories. Catertoo also lists staffing, reporting, menu building, e-signatures, and event logistics. It works on desktop, tablet, and phone without requiring an app download, and provides an API. Catertoo describes itself as being in public beta and says its core product has shipped. The free plan allows up to three events a month; Pro costs $39 per month, or $29/mo billed annually. Premium costs $89 per month, or $69/mo billed annually.

Spec sheet

What it does
Catertoo is catering-management software combining clients, events, menus, proposals and payments.Read 15 Oct 2026 · catertoo.com
Product
Catertoo is catering management software that puts clients, events, menus, proposals, and payments in one place.Read 4 Oct 2026 · catertoo.com
Platforms
The full product runs in modern browsers on desktop, tablet and phone, with no download required.Read 15 Oct 2026 · catertoo.com
API
Catertoo describes a JSON API as the foundation for integrations and future mobile apps.Read 15 Oct 2026 · catertoo.com
Security
The site says tenant data is isolated with row-level security, data is encrypted in transit with TLS 1.2+ and at rest at the storage layer, and passwords are hashed with bcrypt.Read 4 Oct 2026 · catertoo.com
Support
The contact page says questions usually receive a reply within a day and provides a phone number.Read 15 Oct 2026 · catertoo.com
Maker
The site footer identifies Talachero LLC as the operator of Catertoo.Read 15 Oct 2026 · catertoo.com
API documentation
The site links to a separate developers.catertoo.com domain, but the accessible product pages do not publish endpoint or SDK details.Read 15 Oct 2026 · catertoo.com
Authentication security
Role-based permissions, rotated session tokens, TOTP authenticator apps, passkeys and recovery codes are supported.Read 15 Oct 2026 · catertoo.com
Calendar
The event calendar supports month and week views, staff filtering and drag-to-reschedule actions.Read 15 Oct 2026 · catertoo.com
Client CRM
Client records support organizations and individuals, contacts, addresses, notes, tags and activity timelines.Read 15 Oct 2026 · catertoo.com
Data export
Users can request an export of their data and can cancel without surrendering their records.Read 15 Oct 2026 · catertoo.com
Deposits and balances
Users can collect deposits or full payment and track paid and outstanding balances.Read 15 Oct 2026 · catertoo.com
Device access
Catertoo says the full product works on desktop, tablet, and phone without an app download.Read 4 Oct 2026 · catertoo.com
E-signatures
The Free plan includes proposals and e-signatures.Read 15 Oct 2026 · catertoo.com
Encryption
Catertoo states that transport data uses TLS 1.2 or higher, stored sensitive data is encrypted, and passwords use bcrypt hashing.Read 15 Oct 2026 · catertoo.com
Event booking
Events use a lifecycle from inquiry to confirmed to completed, with linked clients and venues, guest counts and dates.Read 15 Oct 2026 · catertoo.com
Google integration
Google is offered as an optional sign-in provider.Read 15 Oct 2026 · catertoo.com
Infrastructure
Catertoo says it is hosted on Fly.io in the United States, uses Cloudflare for DNS and Stripe for payments.Read 15 Oct 2026 · catertoo.com
Integration
Catertoo connects Stripe for in-app payment collection, and says optional sign-in uses Google.Read 4 Oct 2026 · catertoo.com
Intended customers
The About page names independent caterers, restaurant catering arms, hotels and venues, and campus dining operations as intended users.Read 4 Oct 2026 · catertoo.com
Invoices
Accepted proposals can be converted into invoices in one click without re-entering line items.Read 15 Oct 2026 · catertoo.com
Licence
The accessible Catertoo pages do not state an open-source licence or publish source-code licensing terms.Read 15 Oct 2026 · catertoo.com
Limit: beta maturity
The company says the beta is still being iterated, with copy and edge cases continuing to be refined.Read 15 Oct 2026 · catertoo.com
Limit: Free volume
Free accounts are limited to three active events per month; Pro and Premium remove that cap.Read 15 Oct 2026 · catertoo.com
Limit: integrations
Premium advertising mentions integrations and multi-location support, while no public catalog of integrations is provided on the accessible pages.Read 15 Oct 2026 · catertoo.com
Menu builder
Menus are reusable catalogs organized by category, with item names, descriptions, prices and business-currency support.Read 15 Oct 2026 · catertoo.com
Menu price updates
Changing a menu price affects future proposals while already sent proposals remain locked at their agreed amounts.Read 15 Oct 2026 · catertoo.com
Migration
Catertoo says migration from another tool is free, with the team importing client, menu and event history.Read 15 Oct 2026 · catertoo.com
Native app limitation
A native mobile app is listed as an active future-work area rather than a current product capability.Read 15 Oct 2026 · catertoo.com
Payment fees
Catertoo charges 1% capped at $20 per payment on Free, 0.5% capped at $10 on Pro, and 0% on Premium and Enterprise, in addition to Stripe processing.Read 15 Oct 2026 · catertoo.com
Payment security
Catertoo says it does not store raw card numbers and that Stripe handles payment data as a PCI DSS Level 1 certified processor.Read 4 Oct 2026 · catertoo.com
Payments
Accepted proposals can become invoices, and users can collect online card payments through Stripe, with deposits and balances tracked.Read 4 Oct 2026 · catertoo.com
Product status
Catertoo describes itself as being in public beta and says its core product has shipped, including clients, events, menus, proposals, invoices, Stripe-collected payments, staffing, and reporting.Read 4 Oct 2026 · catertoo.com
Proposal builder
Proposals can pull menu items, calculate quantities, show fees, discounts and tax, and be accepted online.Read 15 Oct 2026 · catertoo.com
Proposal locking
Catertoo records online acceptance and locks proposal amounts when the proposal is sent or accepted.Read 15 Oct 2026 · catertoo.com
Proposals
Users can build itemized catering proposals from their menu, add fees, discounts, and tax, and send quotes for online client acceptance.Read 4 Oct 2026 · catertoo.com
Public beta
The product is in public beta and its stated core workflows include clients, events, menus, proposals, invoices, Stripe payments, staffing and reporting.Read 15 Oct 2026 · catertoo.com
Rating on Capterra
No Catertoo rating or review count is stated on the accessible Catertoo pages.Read 15 Oct 2026 · catertoo.com
Rating on G2
No Catertoo rating or review count is stated on the accessible Catertoo pages.Read 15 Oct 2026 · catertoo.com
Rating on GetApp
No Catertoo rating or review count is stated on the accessible Catertoo pages.Read 15 Oct 2026 · catertoo.com
Reporting
Revenue reporting covers collected, invoiced and outstanding revenue over a selected period.Read 15 Oct 2026 · catertoo.com
Security isolation
Each business receives an isolated data space with row-level security preventing access to another business's records.Read 15 Oct 2026 · catertoo.com
Self-hosting
Catertoo is described as a cloud web application and no self-hosted deployment option is stated.Read 15 Oct 2026 · catertoo.com
Staffing
Staff features include rosters, event assignments, double-booking warnings, time-off tracking and a staff portal.Read 15 Oct 2026 · catertoo.com
Stripe Connect
Catertoo says its payment infrastructure is built on Stripe Connect and handles platform fees through it.Read 15 Oct 2026 · catertoo.com
Stripe integration
Online card checkout uses Stripe and funds settle directly to the connected Stripe bank account.Read 15 Oct 2026 · catertoo.com
Upcoming portal
A client-facing portal for proposal acceptance and invoice payment is listed as planned work.Read 15 Oct 2026 · catertoo.com
Upcoming templates
Customizable proposal and invoice document templates are listed among planned improvements.Read 15 Oct 2026 · catertoo.com

Plans and prices

Free Free $0 /mo forever Up to 3 active events / month · Unlimited users and clients · Proposals and e-signatures · Menu builder Read 15 Oct 2026 · catertoo.com
Pro $39 a month $39 /mo; or $29/mo billed annually Unlimited events · Free-plan features · Branding on proposals and invoices · Priority support · Free migration Read 15 Oct 2026 · catertoo.com
Premium $89 a month $89 /mo; or $69/mo billed annually Everything in Pro · 0% Catertoo fee on card payments · 4x Pro's AI allowance · Dedicated onboarding Read 15 Oct 2026 · catertoo.com
Enterprise Priced on request Custom Custom workflows · Integrations and development · SLAs · SSO · Dedicated support Read 15 Oct 2026 · catertoo.com

Every Catertoo plan and price →

Strong points and limits

Strong points

  • Free plan includes unlimited users and clients.
  • Proposals can include fees, discounts, and tax.
  • Events track inquiry through completion.
  • Stripe payments track deposits and balances.
  • Works on desktop, tablet, and phone.

Limits

  • Free plan is limited to three events monthly.
  • Pro is $39 per month, or $29/mo annually.
  • Product describes itself as being in public beta.

Who it suits

Catertoo is aimed at independent caterers, restaurant catering arms, hotels and venues, and campus dining operations. It may suit teams that want to handle proposals, event details, client records, and payments in one product.

Catertoo in depth

Read the full write-up

Catertoo brings catering clients, events, menus, proposals and payments into one workspace. It is best suited to caterers that want a connected route from inquiry to invoice. Its breadth is compelling, though public beta status is a reason to check that its workflows fit your operation.

Overview

The product covers a substantial slice of catering work: client records, event tracking, menu building, proposals, invoicing and Stripe-collected payments. Catertoo says its core product has shipped, including staffing and reporting, and describes itself as being in public beta. That scope may suit teams consolidating day-to-day administration, but beta status makes it a less obvious choice for businesses that need settled, established workflows.

Key features

Proposals are built from menus and can include itemized charges, fees, discounts and tax. Clients can accept quotes online, and accepted proposals can become invoices. This creates a useful link between pricing and billing; it is most valuable when your quoting process fits a menu-based builder.

Event records follow an inquiry through confirmed and completed stages, with dates, guest counts, client and venue links, and activity timelines. The CRM supports both organizations and individuals, multiple contacts, addresses, notes, tags and per-client histories. Together, these records give teams a way to keep event logistics and customer context together instead of treating each quote as a standalone job.

Stripe handles online card collection, while Catertoo tracks deposits and balances. The company says it does not store raw card numbers and that Stripe processes payment data as a PCI DSS Level 1 certified processor. It also says tenant data is isolated with row-level security, data is encrypted in transit with TLS 1.2+ and at the storage layer, and passwords are hashed with bcrypt.

Catertoo says the full product works on desktop, tablet and phone without an app download. It connects Stripe for payments, offers optional Google sign-in, and describes a JSON API foundation with developer documentation. Those are useful provisions for teams that need browser access across devices or want an API-oriented product, though they do not by themselves establish a particular integration or workflow.

Pricing

The free plan costs $0 /mo forever and allows up to 3 events a month, with unlimited users and clients, proposals and e-signatures, and a menu builder. That is a credible way for a small caterer to try the central workflow, but the event cap makes it a poor fit once bookings regularly exceed three monthly.

Pro costs $39 /mo, or $29/mo billed annually (save $120/yr). It removes the event limit and adds branding on proposals and invoices, priority support and free migration off an old tool, while retaining everything in Free. It is the practical step up for a growing operation that needs unlimited events or wants branded customer-facing documents; annual billing lowers the monthly price but requires choosing the annual term.

Premium costs $89 /mo, or $69/mo billed annually (save $240/yr). It includes everything in Pro, a 0% Catertoo fee on card payments, 4x Pro's AI allowance and dedicated onboarding. The no-fee payment term and onboarding may matter to a higher-volume business, but the plan costs substantially more than Pro and the stated fee benefit is specifically Catertoo's fee, not a claim about Stripe processing charges.

Enterprise has custom pricing and includes custom workflows, integrations and development, SLAs, SSO and dedicated support. It is aimed at operations needing tailored arrangements rather than a fixed self-serve tier.

Platforms

Catertoo supports Android, iOS, web and API. Its browser-based product is said to work on desktop, tablet and phone without an app download, giving teams device flexibility without requiring a separate installed app.

Who it's for

Catertoo names independent caterers, restaurant catering arms, hotels and venues, and campus dining operations as intended customers. Its connected client, event, proposal and payment workflow is particularly relevant to teams that want to manage quoting and collection alongside event records. A business whose operations depend on mature, highly tailored workflows should weigh the public beta status and consider whether Enterprise's custom work is appropriate.

Pros and cons

Pros: Proposals, online acceptance, invoices and Stripe payments connect the path from quote to collection.

Pros: The Free plan has unlimited users and clients, making its three-event cap less restrictive for evaluation by a team than a seat-limited entry plan.

Pros: Pro removes the event cap and adds branding, priority support and migration assistance.

Cons: Free is capped at three events a month, so active caterers are likely to need a paid plan.

Cons: The product is in public beta, which may give businesses reliant on settled processes pause.

Cons: Premium's 0% Catertoo fee does not eliminate any separate Stripe processing charges.

Alternatives

Event Catering Software and Restaurant Catering Software are category lists for comparing options in those respective areas.

Choose BanquetsCRM instead if you want a free CRM-oriented plan spanning events, leads, customers, invoices, venues, menus and team management; it also has a free trial and Android, iOS and web support.

Eventifood is an alternative with a free Pro Max PAYG plan that charges a 3.0% platform fee plus Stripe processing, and supports Linux, macOS and Windows as well as mobile and web.

Consider CartFlow if its free plan's explicit inventory and recipe limits suit your needs: it allows three events a month, 20 sales records, 10 products and three recipes, among other caps.

SendOrder is another freemium option, with a free Starter plan covering food costing, preparation conversion, inventory, recipes, orders and expenses, plus a Pro yearly plan at $299 a year.

Choose Traqly if you want a free plan capped at eight clients and four proposals per month, with limited monthly Copilot and standard support; it also offers a free trial.

Caterease is a paid alternative with Android, iOS, macOS, web and Windows support and separately priced modules.

Caiter is a paid alternative with a free trial and a Start plan at $79 a month that includes three users and up to 50 proposals monthly, with charges for extra users and proposals.

CaterZen is a paid alternative with a free trial; its Pro plan is $179 a month and includes unlimited users, transactions, menus, items and orders or events.

Verdict

Catertoo is a strong fit for caterers who want client management, event tracking, menu-based proposals and Stripe collection joined in one system, especially if unlimited events and branded documents justify Pro at $29/mo billed annually. Its event-limited free tier is useful for a small operation's initial use, but the public beta status is the clearest reason to look elsewhere if dependable, established workflows matter more than consolidation.

Verdict

Catertoo covers client management, event booking, proposals, invoices, and Stripe-collected payments. The free plan has a three-event monthly limit, with paid plans listed from $29/mo billed annually.

Where Specifiction places it

Alternatives to CatertooAll alternatives →