ClubEasy

Spec sheet

Purpose

ClubEasy provides gym management software for martial arts schools, including membership management, class scheduling, attendance, belt and grading tracking, billing integrations, and member communications.Read 7 Oct 2026 · clubeasy.app

Security

The data processing agreement says connections use TLS, stored credentials and payment-provider keys use AES-256-GCM encryption at rest, and databases are accessible only from application servers.Read 7 Oct 2026 · clubeasy.app

Privacy

The data processing agreement says member data is stored in Australia, is not sold or used for advertising, and is not used to train AI models when sent to the AI provider.Read 7 Oct 2026 · clubeasy.app

Support

The Ultimate plan lists priority support, and the terms provide a support email address.Read 7 Oct 2026 · clubeasy.app

Headquarters

Queensland, AustraliaRead 28 Sep 2026 · clubeasy.app

Accounting integrations

ClubEasy lists one-click accounting sync with Xero, QuickBooks, and MYOB.Read 7 Oct 2026 · clubeasy.app

AI

The AI features include member re-engagement suggestions, promotion-readiness advice, and class planning; the full coaching suite is listed for Elite and Ultimate.Read 7 Oct 2026 · clubeasy.app

Data retention

The terms say gym data is available for export on request for 30 days after account closure, after which it is deleted.Read 7 Oct 2026 · clubeasy.app

Grading

Clubs can configure separate grading ladders by discipline, with rank order, time in grade, age limits, and syllabus settings.Read 7 Oct 2026 · clubeasy.app

Grading limit

Readiness and grading-day tools currently run on the BJJ ladder; grading-day tooling for judo, karate, and taekwondo is described as upcoming.Read 7 Oct 2026 · clubeasy.app

Imports

The site says clubs can import member lists from Gymdesk, Kicksite, or Mindbody, and can also import members from CSV.Read 7 Oct 2026 · clubeasy.app

Member portal

Members can view belt progress and training history, book classes, join waitlists, and check in by QR code from their phone; the portal does not require an app store download.Read 7 Oct 2026 · clubeasy.app

Payments

Clubs connect their own Stripe, Square, GoCardless, or Pin Payments account, and ClubEasy says member payments go directly to the club without a percentage fee.Read 7 Oct 2026 · clubeasy.app

Who it serves

The product is built for martial arts clubs teaching multiple disciplines, including Brazilian jiu-jitsu, judo, karate, taekwondo, Muay Thai, boxing, MMA, and wrestling.Read 7 Oct 2026 · clubeasy.app

Plans and prices

Every ClubEasy plan and price →

Where Specifiction places it

• Gym Waiver Software#10 of 388.4