DojoTrack

DojoTrack is a studio-management platform for martial arts schools, combining student administration with lead and retention tools. It is best suited to schools that want those functions in one system and can budget for a paid tier as enrollment grows. Its free plan gives a small studio a useful starting point, but the 50-student cap and paid-only student app set clear boundaries.

Overview

DojoTrack brings student and lead records, classes, billing, attendance, and belt progress into one platform. It serves a wide range of martial arts schools, from Taekwondo and Brazilian Jiu-Jitsu to Karate, MMA, Kung Fu, Muay Thai, Judo, and kickboxing. That breadth makes it relevant to single- and multi-discipline studios, though the best fit is an operator whose needs match its student-capacity tiers.

Key features

Studio administration

Student, class, billing, attendance, and belt-progress management cover much of the administrative work around running a school. Member import, digital signatures, and kiosk mode are also included capabilities. Together, these make DojoTrack a plausible choice for consolidating member management and front-desk tasks, although the feature set does not establish the specific workflows or limits for those tools.

The free tier allows up to 50 students, 10 classes, and 3 staff, with 90 days of attendance history. It also includes two email templates and one waiver template. Those quotas suit a small operation, but the class and staff limits may become restrictive before student capacity does, and the short attendance window limits longer-term review.

Lead and retention tools

Free users get a lead pipeline for up to 25 leads, one website form, and AI lead scoring. That is a meaningful set of prospecting tools for a no-cost tier, though a school with more than 25 active leads will outgrow it. DojoTrack also analyzes attendance and payment patterns to flag students who may be at risk of leaving, giving staff a prompt to follow up rather than relying only on memory.

Billing and student communication

Paid plans include Stripe billing, and the features page names Gmail integration and Twilio options for email and SMS. The student app is also reserved for paid plans; it includes belt curriculum, a studio store, and push notifications. Schools that want students to access these functions through an app need to budget for a paid tier.

For SMS, studios can rent a DojoTrack phone number for $2/month plus $0.017 per text, or connect an existing Twilio account at no additional cost to DojoTrack. The rental option adds usage-based cost, so messaging volume matters when estimating spend.

Security and data retention

DojoTrack says it uses encryption in transit and at rest, security assessments and updates, access controls, and secure data centers. Attendance records are deleted three months after creation, and accounts may be deleted after six months of inactivity. The attendance deletion policy is especially important for schools expecting to retain a long-running record of participation.

Pricing

DojoTrack is freemium, with a 14-day trial and paid plans priced by student capacity. The free plan has no price listed and supports up to 50 students, 25 leads, 10 classes, 3 staff, and 90 days of attendance history. It is a practical entry point for a small studio, but its caps and lack of student-app access make it less suitable for schools that need more room or student-facing tools.

PlanPriceStudent capacityBest fitLaunch$95 a monthUp to 100 studentsSmall schools that have outgrown the free cap and need paid-plan features.Scale$125 a monthUp to 200 studentsGrowing studios with a larger active student base.Expand$165 a monthUp to 300 studentsSchools that need capacity beyond Scale.Grow$195 a monthUp to 500 studentsLarge studios approaching the highest stated threshold before Master.Master$245 a month501+ studentsSchools exceeding 500 students.The first paid tier starts at $95 a month, so moving beyond the free student limit is a substantial step up. The tiers are differentiated by capacity; studios should choose based on their enrollment rather than assume a lower plan will accommodate growth. Five staff seats are included on paid plans. The 14-day trial gives operators a short period to assess fit before committing.

Platforms

DojoTrack runs on Android, iOS, and the web. That mix supports access across mobile devices and browsers, while the separate student app remains a paid-plan feature.

Who it's for

DojoTrack is aimed at martial arts schools and studios across disciplines including Taekwondo, Brazilian Jiu-Jitsu, Karate, MMA, Kung Fu, Muay Thai, Judo, and kickboxing. It fits operators who want lead tracking and attendance-based retention signals alongside student and class administration. A very small school can start on the free tier; a school needing the student app or more than 50 students should weigh the paid entry price against its budget. Support responds to inquiries within 24–48 business hours, with [email protected] as the contact email.

Pros and cons

Pros

Useful free-tier coverage: Up to 50 students plus a 25-lead pipeline, AI lead scoring, and one website form gives a small school more than basic member records.

Retention prompts: Attendance and payment pattern analysis can help staff identify students who may be at risk of dropping out.

Student-facing paid features: The app adds belt curriculum, a studio store, and push notifications for schools willing to pay.

Capacity-based paid tiers: Plans span up to 100, 200, 300, 500, and 501+ students, giving larger studios a defined route to scale.

Cons

High paid entry point: The first paid plan costs $95 a month, a considerable jump from a capped free plan.

Free-plan constraints: Ten classes, three staff, 25 leads, and 90 days of attendance history can limit a school even before it reaches 50 students.

Paid-only student app: Free users cannot use the app’s curriculum, store, and notification features.

Short attendance retention: Records are deleted three months after creation, limiting historical attendance analysis.

Alternatives

For schools whose main need is waiver handling rather than broader martial arts studio management, Gym Waiver Software is a relevant category to compare.

WaiverFile is a better fit when waiver booking with no monthly fee and a checkout booking fee suits the business model. RhinoFit Sign-In Kiosk is worth considering for studios prioritizing a sign-in kiosk and a free plan. PushPress offers a free plan with unlimited leads, admins, members, and staff, so it may suit schools that value those uncapped records over DojoTrack’s retention signals and paid student app.

WaiverForever is an option when a free allowance of 20 waiver submissions per month is enough. CleverWaiver may suit a school looking for a paid waiver plan starting at $9.99 a month with 70 waivers per month. eWaiverPro offers a paid option starting at $25 a month with 55 monthly submissions, making it a focused alternative for schools comparing waiver costs rather than studio-management tiers.

Gym Admin is a closer comparison for martial arts operators: its free Starter plan supports up to 50 active students and includes billing, attendance and rank tracking, and student app access. That makes it more compelling if app access at no charge matters more than DojoTrack’s lead scoring and risk signals. Smartwaiver is another waiver-focused alternative for schools that want a paid waiver service.

Verdict

DojoTrack is a strong candidate for martial arts schools that want studio administration paired with lead scoring and attendance- and payment-based retention prompts. Its free tier is useful for small operations, but limited, and paid access starts at $95 a month; the student app also requires a paid plan. Choose it if its retention tools and capacity tiers justify that spend. Look elsewhere if a student app on the free tier or lower-cost waiver handling is the priority.