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Gym Admin

gymadmin.app

From $59/mo Free plan WebmacOSiOSAndroid
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Spec score 9.1 #3 of 38 in Gym Waiver Software

What it is

Gym Admin manages gym billing and payments, class schedules, attendance, self check-in, rank progression, and student communications. The maker describes it for martial arts academies, dojos, boutique academies, and gyms. Memberships can bill weekly, every two weeks, or monthly. Students can check in at a kiosk, while coaches can mark attendance by phone; the system also flags members who have not attended recently. Owners can customize belt colors and stripes, set attendance milestones, and track promotions. Digital liability waivers can be signed on a phone or front-desk tablet and stored in the cloud with student profiles. Gym Admin connects to Stripe and supports cards, ACH direct debit, Apple Pay, and Google Pay. Transactions carry a 1% fee plus Stripe processing fees, with ACH fees capped at $5. The free Starter plan covers up to 50 active students. Pro costs $59/month and includes unlimited students, up to 1,000 emails monthly, and kiosk mode with a custom logo. It is available on Android, iOS, macOS, and web.

Spec sheet

What it does
Gym Admin is cloud software for gym and martial-arts operators covering attendance, belt tracking, scheduling, billing and reporting, with an administrator dashboard and separate student app.Read 15 Oct 2026 · gymadmin.app
Purpose
Gym Admin manages gym billing and payments, class scheduling, student attendance and self check-in, belt and rank tracking, and student communications.Read 28 Sep 2026 · gymadmin.app
Intended users
The maker describes the product as designed for martial arts academies, dojos, boutique academies, and gyms.Read 28 Sep 2026 · gymadmin.app
Platforms
The download page lists iOS, Android, Mac, and web access, including web access for desktop administrators.Read 28 Sep 2026 · gymadmin.app
Integrations
Gym Admin integrates with Stripe for payment processing and supports credit cards, debit cards, ACH direct debit, Apple Pay, and Google Pay.Read 28 Sep 2026 · gymadmin.app
Support
The maker says it offers setup support for new gyms and migration support for gyms switching from another system.Read 28 Sep 2026 · gymadmin.app
Headquarters
Caringbah, New South Wales, AustraliaRead 28 Sep 2026 · gymadmin.app
Company
The maker identifies Anderson and Mariana as Gym Admin's co-founders.Read 28 Sep 2026 · gymadmin.app
Apple system requirements
The Apple listing requires iOS/iPadOS 15.6 or later and macOS 12 or later; the download size is 72.1 MB.Read 15 Oct 2026 · apps.apple.com
Attendance
Students can check in through kiosk mode, while coaches can mark attendance from their phones; the system flags members who have not attended recently.Read 28 Sep 2026 · gymadmin.app
Attendance and kiosk
Staff can record attendance or let students self-check in through kiosk mode, while the system flags members who have not attended recently.Read 15 Oct 2026 · gymadmin.app
Automated billing
Memberships can use weekly, biweekly or monthly recurring billing with automated invoicing and payments.Read 15 Oct 2026 · gymadmin.app
Belt progression
Owners can define custom belt colors, stripes and attendance milestones and receive promotion notifications.Read 15 Oct 2026 · gymadmin.app
Capterra listing limits
Capterra lists pricing as Get Price, says no free trial is available and identifies email/help-desk, knowledge-base and documentation support options.Read 15 Oct 2026 · capterra.com
Class scheduling
Recurring classes, instructors and capacities are managed in a calendar whose changes synchronize to student apps.Read 15 Oct 2026 · gymadmin.app
Cloud delivery
The terms define Gym Admin as a cloud-based service accessed through mobile apps or a web interface.Read 15 Oct 2026 · gymadmin.app
Digital waivers
Students sign liability waivers on phones or front-desk tablets, with signed documents stored in searchable cloud records.Read 15 Oct 2026 · gymadmin.app
Embedded AI
The Pro plan includes AI analysis of attendance, retention and revenue with churn alerts and scheduling recommendations.Read 15 Oct 2026 · gymadmin.app
Founder background
The About page identifies Anderson Fetter as a BJJ black belt and senior software engineer and Mariana as a senior marketing manager and business strategist; it calls the company family-run.Read 15 Oct 2026 · gymadmin.app
GetApp capabilities
GetApp describes a cloud/web product with billing, class scheduling, membership management and attendance, deployed on web, Android and iPhone/iPad.Read 15 Oct 2026 · getapp.com
Google Play availability
The Google Play listing shows 1K+ downloads and describes free use for up to 50 students with attendance, belt, scheduling, Stripe billing and reporting.Read 15 Oct 2026 · play.google.com
Google Play data safety
Google Play says no data is shared with third parties, personal information may be collected, data is encrypted in transit and deletion requests are supported.Read 15 Oct 2026 · play.google.com
Google Play developer
Google Play identifies Anderson Fetter as developer and HOPPE FETTER PTY LTD as the legal developer at a Caringbah, New South Wales, Australia address.Read 15 Oct 2026 · play.google.com
In-app store
Gyms can sell merchandise and equipment in the app with one-click checkout using saved payment details.Read 15 Oct 2026 · gymadmin.app
Limit: historical check-in
An Apple reviewer reported that past dates in the calendar did not show classes or permit check-in; the developer attributed this to owner approval workflow and said clarity would be improved.Read 15 Oct 2026 · apps.apple.com
Limit: student email requirement
An Apple reviewer said student email is mandatory and requested making it optional; the same reviewer reported that class editing sometimes does nothing and requested student-photo support.Read 15 Oct 2026 · apps.apple.com
Migration
Gym Admin offers assisted imports from CSV, Excel, JSON or other formats, including student, billing and attendance history.Read 15 Oct 2026 · gymadmin.app
Migration support
The maker offers free migration support for student details, attendance records, and billing history.Read 28 Sep 2026 · gymadmin.app
Praise: martial-arts tracking
Another AppBrain commenter praised the app for tactics, belt promotions and class management.Read 15 Oct 2026 · appbrain.com
Praise: simplicity
An AppBrain commenter described setup as easy and simple and said the app works for their use.Read 15 Oct 2026 · appbrain.com
Rank tracking
Gym owners can customize belt colors and stripe designs, set attendance milestones, and track promotions.Read 28 Sep 2026 · gymadmin.app
Rating on AppBrain
0.00 out of 5 from 0 reviewsRead 15 Oct 2026 · appbrain.com
Rating on Apple App Store
4.6 out of 5 from 11 ratingsRead 15 Oct 2026 · apps.apple.com
Rating on Capterra
0.0 out of 5 from 0 reviewsRead 15 Oct 2026 · capterra.com
Rating on GetApp
0 out of 5 from 0 reviewsRead 15 Oct 2026 · getapp.com
Recurring billing
The app supports flexible membership plans with weekly, bi-weekly, or monthly recurring billing cycles.Read 28 Sep 2026 · gymadmin.app
Release update
The Apple version history lists version 1.09.02 on September 11 with a custom belt system, alongside repeated bug-fix releases.Read 15 Oct 2026 · apps.apple.com
Reporting
Reporting dashboards show real-time revenue, active-member and retention charts, plus staff-performance measures.Read 15 Oct 2026 · gymadmin.app
Security and payment data
The privacy policy says Gym Admin does not directly store full credit card numbers and uses security measures including encryption, access controls, and secure server infrastructure.Read 28 Sep 2026 · gymadmin.app
Security statement
The privacy policy says Gym Admin uses industry-standard encryption, access controls and secure server infrastructure; Stripe handles card data while Gym Admin stores transaction tokens and details.Read 15 Oct 2026 · gymadmin.app
Software Advice review volume
Software Advice reports no reviews yet and says pricing is available by custom quote.Read 15 Oct 2026 · softwareadvice.com
Stripe payments
The service connects to Stripe for cards, debit cards, ACH transfers, Apple Pay and Google Pay; Gym Admin adds a 1% transaction fee and Stripe charges its own processing fees.Read 15 Oct 2026 · gymadmin.app
Terms limitation
The service is supplied as-is and as-available, with no promise that it will be uninterrupted, timely, secure or error-free; prepaid subscription periods are nonrefundable.Read 15 Oct 2026 · gymadmin.app
Transaction fees
The maker states that transactions incur a 1% fee plus standard Stripe processing fees, with ACH bank transfer fees capped at $5.Read 28 Sep 2026 · gymadmin.app

Plans and prices

Starter Free Up to 50 active students · core features · billing · attendance and rank tracking · student app · no credit card Read 15 Oct 2026 · gymadmin.app
Pro Plan $59 a month billed monthly · 1% transaction fee plus Stripe fees Unlimited students · up to 1,000 emails/month · kiosk mode with custom logo · AI gym insights · premium features Read 15 Oct 2026 · gymadmin.app

Every Gym Admin plan and price →

Strong points and limits

Strong points

  • Weekly, bi-weekly, or monthly membership billing
  • Kiosk and phone-based attendance options
  • Custom belt designs and promotion tracking
  • Cloud-stored digital waivers
  • Android, iOS, macOS, and web access

Limits

  • No free trial is listed
  • Starter is capped at 50 active students
  • Transactions incur a 1% fee plus Stripe fees
  • Pro costs $59 per month

Who it suits

It suits martial arts academies, dojos, boutique academies, and gyms that need recurring billing, attendance, and rank tracking. The free plan is limited to 50 active students.

Gym Admin in depth

Read the full write-up

Gym Admin is a management system for martial arts schools, dojos, boutique academies, and gyms. It suits operators who want billing, attendance, and rank progression in one place. The free tier is a useful starting point, but growing schools should weigh Pro’s subscription against transaction fees.

Overview

Gym Admin brings routine gym administration together with student-facing tools: recurring memberships, class scheduling, attendance, student communications, and belt progression. Students can use the app and sign digital waivers; staff can manage attendance and payments.

Free migration support for student details, attendance records, and billing history can reduce the effort of switching systems. The maker also offers setup support to new gyms.

Key features

Membership billing and payments

Memberships can recur weekly, every two weeks, or monthly. Stripe processing supports credit and debit cards, ACH direct debit, Apple Pay, and Google Pay. Gym Admin charges a 1% transaction fee in addition to standard Stripe fees; ACH bank transfer fees are capped at $5. That fee structure is worth comparing against expected payment volume, particularly for a school with many recurring memberships.

Attendance and progression

Students can check in through kiosk mode, while coaches can record attendance from their phones. Flags for members who have not attended recently give staff a prompt to follow up. Owners can customize belt colors and stripe designs, set attendance milestones, and track promotions, making the system more relevant to martial arts schools than a membership ledger alone.

Waivers and student records

Students can sign liability forms on a phone or front-desk tablet, with waivers stored in the cloud alongside each student profile. Gym Admin says it does not directly store full card numbers and uses encryption, access controls, and secure server infrastructure.

Pricing

Starter: Free, with up to 50 active students, core features, billing, attendance and rank tracking, and student app access. This is a meaningful entry point for a small school, but the active-student ceiling makes it unsuitable once membership grows beyond 50.

Pro Plan: $59 a month, billed monthly in USD, plus a 1% transaction fee and Stripe fees. It removes the student limit and adds up to 1,000 emails per month, kiosk mode with a custom logo, and embedded AI insights. Pro fits schools that have outgrown Starter or need those specific additions; the recurring subscription and payment fees are the trade-off. There is no free trial.

Platforms

Gym Admin supports Android, iOS, macOS, and web. That range accommodates mobile check-in and student access as well as desktop administration.

Who it's for

Martial arts academies and dojos are the clearest fit, particularly those that need belt progression alongside billing and attendance. Smaller gyms can start free, while larger schools can use Pro’s unlimited student capacity. A gym mainly seeking basic membership billing may find the rank-tracking focus less relevant.

Pros and cons

Pros: The free plan includes billing, attendance, rank tracking, and student app access for up to 50 active students, so a small school can use the core workflow without a subscription.

Pros: Attendance milestones, customizable belt and stripe designs, and promotion tracking serve martial arts schools’ progression needs.

Pros: Free migration and setup support can ease the transition for new and switching gyms.

Cons: Pro costs $59 a month and still carries transaction and Stripe fees, which add to payment-processing costs.

Cons: Starter’s 50-active-student cap limits how far a growing school can rely on the free plan.

Cons: Pro email volume is capped at 1,000 per month, a consideration for schools that rely heavily on student communications.

Alternatives

For a broader comparison, see Martial Arts School Software and Gym Waiver Software.

Choose Clubworx if a free plan for up to 20 active members, online booking, payments, email and SMS, and self-check-in kiosk better fits a smaller club. Kombat Evolve is an alternative with paid plans and a free trial, including a €59.00-per-month Starter plan for up to 100 active members, before VAT.

Kozaru offers a free plan after a 30-day trial for up to 20 active students, with texts requiring a card; it may suit a school that wants to start with a smaller student cap. DojoStack has a free Launch plan for new and small schools under 75 students, with student management, attendance, belt and rank tracking, a parent portal, and basic reporting.

OLM may suit gyms comparing a free-access model with transaction charges, including a 2% fee on membership invoices with a $2 minimum. Spoteca offers a free plan for up to 10 billable enrollments with all features, making it an option for a very small operation.

Gymdesk is a paid alternative with a free trial and a $75.00-per-month plan for up to 50 members. Martialytics starts at $69 a month for 0–50 students and includes unlimited locations, emails, and users, every feature, and a free student app.

Verdict

Gym Admin is a strong fit for martial arts schools that want billing and attendance tied to belt progression, with a free plan that covers up to 50 active students. Choose it when those combined workflows matter; look elsewhere if you need a larger free tier or want to avoid the added transaction fee alongside a paid subscription.

Verdict

Gym Admin combines billing and payment workflows with attendance, rank tracking, waivers, and student communications. Account for transaction fees alongside the Pro subscription if you need more than 50 active students.

Where Specifiction places it

Alternatives to Gym AdminAll alternatives →