Gimmal Records
gimmal.com
What it is
Gimmal Records manages records across enterprise repositories without requiring content to be moved elsewhere. A centralized dashboard provides visibility into information held across those repositories, while file plans, retention schedules, record classes, rules, and triggers help classify information and manage it through its lifecycle to disposition. Record controls include declaration actions, legal holds, record properties, and time-stamped audit entries; audit reports can be filtered and exported. A legal hold can pause a record's lifecycle and prevent disposition or modification while the hold remains active. Disposition can use ongoing inbox approvals or optional batch processing based on predefined rules. Documented connectors include Box, SharePoint Server, Documentum, FileNet, SharePoint Online, and Universal File Share, although some SharePoint connectors are marked deprecated. Deployment options include Gimmal-hosted cloud, customer servers, and customer cloud servers such as Azure. On-premises requirements include Windows Server 2016 or later, SQL Server 2016 or later, HTTPS, and TLS 1.2. Pricing is on request.
Spec sheet
- Purpose
- Gimmal Records manages records across enterprise repositories without requiring content to be moved to another repository or data lake.Read 30 Sep 2026 · gimmal.com
- Audience
- Gimmal describes its mission as helping organizations manage information governance, discovery, migration, and compliance.Read 30 Sep 2026 · gimmal.com
- Deployment
- Gimmal Records can be deployed in Gimmal Cloud, on customer servers, or on customer cloud servers such as Azure.Read 30 Sep 2026 · docs.gimmal.com
- Integrations
- Listed connectors support Box, SharePoint Server, Documentum, FileNet, SharePoint Online, and universal file shares; some listed SharePoint connectors are marked deprecated.Read 30 Sep 2026 · docs.gimmal.com
- Support
- Gimmal describes continuous technical support, dedicated support representatives, health checks, and upgrade support as services for customers.Read 30 Sep 2026 · gimmal.com
- Headquarters
- Houston, Texas, United StatesRead 28 Sep 2026 · gimmal.com
- Founded
- 2002Read 28 Sep 2026 · gimmal.com
- Auditing
- Users can view time-stamped record audit entries, and the audit report can be filtered and exported.Read 30 Sep 2026 · docs.gimmal.com
- Automation
- Rules and triggers can automate how information is assigned to its lifecycle.Read 30 Sep 2026 · gimmal.com
- Batch disposition limit
- Batch Disposition is available only to United States Cloud customers and requires enablement with Gimmal Technical Support.Read 30 Sep 2026 · docs.gimmal.com
- Central visibility
- A centralized dashboard provides visibility and control of information in any repository.Read 30 Sep 2026 · gimmal.com
- Company history
- Gimmal says it has provided information governance solutions since 2002.Read 30 Sep 2026 · gimmal.com
- Connector status
- The Microsoft 365 SharePoint Connector and SharePoint Online Connector are listed as deprecated in the connector deployment documentation.Read 30 Sep 2026 · docs.gimmal.com
- Connectors
- Documented connectors include Box, SharePoint Server, Documentum, FileNet, a hosted SharePoint Online connector, and Universal File Share.Read 30 Sep 2026 · docs.gimmal.com
- Disposition options
- Disposition supports continuous inbox approvals and optional batch disposition based on predefined rules.Read 30 Sep 2026 · docs.gimmal.com
- File plan
- A file plan includes retention schedules, lifecycles, record classes, triggers, and rules for classifying content.Read 30 Sep 2026 · docs.gimmal.com
- Hosting
- Gimmal documents both Gimmal-hosted cloud tenants and self-hosted installations of Records Management.Read 30 Sep 2026 · docs.gimmal.com
- Legal holds
- Legal holds can suspend a record’s lifecycle and prevent disposition or modification while it is held.Read 30 Sep 2026 · docs.gimmal.com
- Microsoft licensing caveat
- Gimmal says the SharePoint Online Connector may work with other Microsoft 365 license levels, but those environments are unsupported.Read 30 Sep 2026 · docs.gimmal.com
- On-premises requirements
- The on-premises guide specifies Windows Server 2016 or later, SQL Server 2016 or later, HTTPS, and TLS 1.2 requirements.Read 30 Sep 2026 · docs.gimmal.com
- Policy automation
- Users can set rules and triggers to manage information according to policies and lifecycle requirements.Read 30 Sep 2026 · gimmal.com
- Pricing
- The product page directs prospective buyers to contact Gimmal; it does not state a price.Read 30 Sep 2026 · gimmal.com
- Record controls
- Record management includes declaration actions, legal holds, record properties, and a time-stamped audit log.Read 30 Sep 2026 · docs.gimmal.com
- Retention
- The platform applies retention schedules and manages records through their lifecycle to compliant disposition.Read 30 Sep 2026 · gimmal.com
- Sales
- Gimmal’s product page directs prospective customers to contact the company, and its How to Buy page lists procurement vehicles rather than product prices.Read 30 Sep 2026 · gimmal.com
- SharePoint licensing limit
- The SharePoint Online Connector’s label-based record locking requires Microsoft E5/G5 or E3/G3 with a Purview add-on; IPRM-based locking has no new site configuration after April 2026.Read 30 Sep 2026 · docs.gimmal.com
- SharePoint record locking
- Label-based record locking requires Microsoft E5 or equivalent licensing, and only one Purview retention label can be enabled for record locking.Read 30 Sep 2026 · docs.gimmal.com
- Visibility
- It provides a centralized dashboard for visibility into and control of information in repositories.Read 30 Sep 2026 · gimmal.com
Strong points and limits
Strong points
- Manages records without moving repository content.
- Supports retention schedules, rules, and lifecycle triggers.
- Legal holds can block disposition and modification.
- Audit entries are time-stamped and reports exportable.
- Offers hosted and customer-managed deployment options.
Limits
- Pricing is on request.
- Some SharePoint connectors are marked deprecated.
- Batch disposition is limited to United States Cloud customers.
- On-premises installations require Windows Server 2016 or later.
Who it suits
Gimmal Records suits organizations managing records across enterprise repositories that need retention schedules, legal holds, audit trails, and disposition controls. It may fit organizations considering hosted cloud, customer-server, or customer-cloud deployment.
Verdict
Gimmal Records centers on lifecycle management and controls across connected repositories, with deployment choices spanning hosted and customer environments. Buyers should review connector status, deployment requirements, and pricing before deciding.
Where Specifiction places it
- Records Management Software#5 of 227.6
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