Best Records Management Software in 2026
Updated
In short: Hyland AP Automation is ranked #1 of 20 as of 7 October 2026, ahead of Zasio Versatile and AvePoint Cloud Backup. The lowest first paid tier on this page is Microsoft Purview Records Management at $12/mo.
Managing records involves setting how they are classified, retained, and eventually disposed of. Compared on classification method, retention rules, and disposition workflow, these products also list audit trail and legal-hold capabilities. Deployment model, free-plan availability, and paid-from pricing offer further points for comparison. Hyland AP Automation, Zasio Versatile, and AvePoint Cloud Backup are among the entries, with ELO eRecords and Gimmal Records also included. Consider which listed controls align with your records processes, then compare how each option describes its workflows for applying policies and documenting decisions.
20 records management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Compare all 20 in a table
| # | Tool | Score | Free plan | From | Free plan | Paid from | Retention rules | Legal holds |
|---|---|---|---|---|---|---|---|---|
| 1 | Hyland AP Automation | 7.0 | No | — | — | — | Yes | Yes |
| 2 | Zasio Versatile | 7.0 | No | — | — | — | Yes | Yes |
| 3 | AvePoint Cloud Backup | 6.9 | No | — | — | — | Yes | — |
| 4 | ELO eRecords | 6.9 | No | — | — | — | — | — |
| 5 | Gimmal Records | 6.9 | No | — | — | — | Yes | Yes |
| 6 | Newgen Dynamic Case Management | 6.7 | No | — | — | — | Yes | Yes |
| 7 | OpenText Content Manager | 6.5 | No | — | — | — | Yes | Yes |
| 8 | Rational Governance | 6.5 | No | — | — | — | Yes | Yes |
| 9 | ZL Unified Archive | 6.5 | No | — | — | — | Yes | Yes |
| 10 | Collabware CLM | 6.4 | No | $16/mo | No | — | Yes | Yes |
| 11 | Feith Agency ERM | 6.4 | No | — | No | — | Yes | Yes |
| 12 | RecordPoint | 6.4 | No | — | No | — | Yes | Yes |
| 13 | IG Central | 6.2 | No | — | — | — | Yes | — |
| 14 | Fabasoft Contracts | 6.1 | No | — | — | — | — | — |
| 15 | iManage Conflicts & Intake | 6.1 | No | — | — | — | Yes | Yes |
| 16 | Hyland OnBase | 6.0 | No | — | — | — | Yes | Yes |
| 17 | Collector Systems | 5.9 | No | $95/mo | No | 95 /user/mo | — | — |
| 18 | Microsoft Purview Records Management | 5.9 | No | $12/mo | No | 12 /user/mo | Yes | — |
| 19 | everteam.rrs | 5.8 | No | — | — | — | Yes | — |
| 20 | OpenText Documentum Records Manager | 5.6 | No | — | No | — | Yes | — |
Is your tool on this list?
Numbered spots on this list can be sponsored, and a sponsored row is labelled as paid.
Questions about this list
Which records management software is ranked first on Specifiction?
Hyland AP Automation is ranked #1 of 20 with a score of 7.0. Zasio Versatile is second and AvePoint Cloud Backup third.
How many of these have a free plan?
0 of the 20 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Microsoft Purview Records Management has the lowest first paid tier we found: $12/mo.
How is this list ranked?
Ranked on what each maker publishes, the fullest spec sheet first: how deeply the product is documented, the platforms it runs on, a free tier or trial to test it, and its standing.