Penji

Penji is software for college tutoring centers coordinating appointments, group classes, and drop-in services. It is a stronger fit for campus programs managing multiple ways students seek help than for solo tutors who need a simple booking calendar. The breadth can cover much of a center’s day-to-day service workflow, but larger programs should expect custom pricing and a more involved launch when IT integrations are required.

Overview

Penji combines student self-booking with group sessions and drop-in queues. Students checking into configured locations by email, ID, or card swipe can track their place in line and estimated wait, which is useful for centers handling unscheduled demand alongside appointments. Events can be online, in person, or hybrid, with attendance recorded by tutors or through student self check-in.

This scope suits a tutoring operation that needs to coordinate the visit as well as the calendar entry. A center focused exclusively on one-to-one appointments may find the queue and event-management capabilities unnecessary.

Key features

Scheduling and session workflows

Students can book their own sessions, and group classes are supported. Two-way calendar sync connects with Google and Outlook; integrations with video providers such as Zoom support online sessions. Session usage caps, no-show handling, feedback logs, and in-app chat address operational work around tutoring sessions, not just the initial booking.

Reporting and access

The tutoring product includes more than 20 pre-built interactive dashboards and a real-time report builder. That gives center staff multiple ways to examine program activity without relying only on ad hoc reports. Penji is available on the web and in mobile formats, aligning with its student-facing, mobile-first approach.

Security, privacy, and support

Penji says it uses secure coding practices and providers such as AWS, and makes a HECVAT available for review. It says it does not sell student data and uses that data to provide services to university partners and students. The company states that it complies with FERPA when customer data includes covered education records and meets WCAG 2.1 AA standards. In-house phone and email support, unlimited administrator trainings, and live troubleshooting are meaningful provisions for campus teams that need help with rollout and ongoing operations.

Pricing

Free Plan

The Free Plan costs nothing and provides full platform access for up to five tutors or staff. It excludes SSO and IT integrations, and each institution is limited to one free plan. This is a practical way for a small center to use the full platform, but the staff ceiling and lack of integrations make it a poor fit for larger or centrally managed deployments.

Custom quote

Paid deployments use custom pricing based on active tutor count or annual student visits. Billing is annual unless the contract specifies otherwise. This model can account for different program sizes, but buyers should request a quote to understand their cost before committing; there is no published standard price to compare against the free plan.

Platforms

Penji supports Android, iOS, and web, including desktop web access and mobile formats. The combination works for staff using a desktop workflow and students checking in or managing sessions on mobile. Calendar connections are two-way, rather than limited to a one-direction export.

Who it's for

Penji is aimed at college tutoring centers, particularly those that combine scheduled tutoring with group classes and walk-in support. Its queue tracking, attendance options, reporting, and calendar connections are most relevant when a campus program needs to coordinate several service formats. It is less compelling for individual tutors or small operations that need only appointment booking.

Implementation scope matters: Penji recommends at least four weeks for a multi-center launch involving SSO and IT integrations, while a single center without IT integrations can be set up within two days. Institutions should plan accordingly rather than assume the faster setup applies to a connected, multi-center rollout.

Pros and cons

Pros: Appointments, groups, and drop-in queues share one tutoring workflow, including student queue-position and wait estimates.

Pros: More than 20 interactive dashboards and a real-time report builder give centers substantial reporting capability.

Pros: Android, iOS, and web access, two-way calendar sync, and phone and email support address practical needs for campus users and administrators.

Cons: The free plan stops at five tutors or staff and excludes SSO and IT integrations, limiting its usefulness for larger institutions.

Cons: Paid pricing is custom and generally billed annually, so programs need a quote to assess budget fit.

Cons: Multi-center launches with SSO and IT integrations call for at least four weeks, a more substantial commitment than a single-center setup without integrations.

Alternatives

Tutoring Scheduling Software is the broader category to explore when comparing options for this kind of work.

SchedulingKit is worth considering when a small team can work within its free plan’s one team member, one event type, and 50 bookings per month.

GetSetTime is an alternative with a free plan capped at one seat and 50 bookings per month, plus a public booking page and email notifications.

Tutoressa is another freemium option for readers comparing tutoring software on Android, iOS, or web.

Classcard may suit programs that prefer published monthly pricing: its Starter plan is $99 a month and includes unlimited staff, students, and classes with 20GB storage.

Tutorbase offers a free core plan with no monthly subscription and charges a 1% fee when invoicing through the system.

Accudemia is an alternative with an Essentials plan at $999 a year for up to 3,000 active students at one center.

LearnSuite may suit programs looking for usage-based pricing: its Pay-as-you-go plan costs $0.35 a month per completed lesson-hour, with no platform fee and a limit of under 400 lesson-hours per month.

Seemi is another option for readers comparing tutoring software with a $15 a month Solo Tutor plan.

Verdict

Choose Penji if you run a college tutoring center that needs appointments, group sessions, and managed drop-ins in one system, with reporting and mobile access to support the operation. Its main advantage is that operational breadth; its main drawbacks are the five-person free-plan cap and custom pricing for larger deployments. Smaller programs can start free, but institutions needing SSO or multi-center integrations should compare quotes and account for the longer rollout.