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Tutorbase

tutorbase.com

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Spec score 8.4 #5 of 33 in Tutoring Center Software

What it is

Tutorbase is cloud-based software for tutoring businesses and educational organizations. It combines scheduling, lesson management, billing, invoicing, payment tracking, CRM, lead capture, reporting, payroll and multi-location support. Its calendar includes recurring and group lessons, trial lessons, room management, teacher availability and attendance tracking. Billing tools cover automated invoices, packages, prepaid or postpaid billing, flexible pricing, cancellation fees and multiple payment methods. Students can self-book; the service also supports online payments and two-way calendar sync, with WhatsApp and Google Calendar Sync listed as integrations. The Free Core plan has no monthly subscription and includes all features without feature restrictions; invoicing through the system incurs a 1% fee. Payment processing charges for cards and bank transfers come from the payment provider, not Tutorbase. Tutorbase is available on Android, iOS and the web. The company says onboarding includes three weeks of support, data migration, individual calls, staff training and same-day responses. It also describes HTTPS connections using TLS 1.2 or higher, encryption at rest for its primary database, and role-based access controls.

Spec sheet

What it does
Tutorbase is an all-in-one management system for tutoring centers and language schools covering CRM, scheduling, billing and payroll.Read 15 Oct 2026 · tutorbase.com
Product
Tutorbase is cloud-based software for tutoring businesses and educational organizations that combines scheduling, lesson management, billing, invoicing, payment tracking, CRM, lead capture, multi-location support, reporting, and payroll.Read 30 Sep 2026 · tutorbase.com
Deployment
Capterra describes Tutorbase as cloud, SaaS or web-based software and lists Android and iPhone/iPad deployment.Read 15 Oct 2026 · capterra.com
API
GetApp lists API access among Tutorbase capabilities, while the public site does not expose a separate API reference page in the reviewed navigation.Read 15 Oct 2026 · getapp.com
Integrations
GetApp lists WhatsApp, Zapier, Stripe, Google Meet, Google Calendar, Google Workspace, Xero, PayPal, Lessonspace, Slack and Zoom Events/Webinars as integrations.Read 15 Oct 2026 · getapp.com
Compliance
Tutorbase says its Data Processing Addendum incorporates the EU Standard Contractual Clauses (Module Two) and the UK International Data Transfer Addendum; it also notes its infrastructure providers have SOC 2 Type II attestations.Read 30 Sep 2026 · tutorbase.com
Headquarters
Hong KongRead 28 Sep 2026 · tutorbase.com
Founded
2023Read 28 Sep 2026 · tutorbase.com
Company
Tutorbase Ltd. says it was founded in August 2023 and is headquartered in Hong Kong.Read 30 Sep 2026 · tutorbase.com
Access controls
Tutorbase says customer organizations are logically isolated and role-based access controls distinguish administrators, teachers, and other staff roles.Read 30 Sep 2026 · tutorbase.com
Billing
Billing can automatically create invoice line items from finalized attendance and supports packages, prepaid or postpaid charging, payment tracking, credits, taxes and configurable cancellation or no-show fees.Read 15 Oct 2026 · tutorbase.com
Calendar integration
Google Calendar synchronization can block tutors' external events and place Tutorbase lessons on Google Calendar.Read 15 Oct 2026 · tutorbase.com
Company founding
Tutorbase states that it was founded in August 2023 and is headquartered in Hong Kong.Read 15 Oct 2026 · tutorbase.com
Company legal name
The maker identifies itself as Tutorbase Limited, a privately held Hong Kong company.Read 15 Oct 2026 · tutorbase.com
Company size
LinkedIn lists Tutorbase as privately held with 2–10 employees.Read 15 Oct 2026 · linkedin.com
Compliance posture
Tutorbase says its infrastructure providers have SOC 2 Type II attestations, but Tutorbase itself does not currently hold a separate company-level SOC 2 or ISO 27001 attestation.Read 15 Oct 2026 · tutorbase.com
CRM
CRM features include website and WhatsApp lead capture, lead pipelines, source tracking, student profiles, family accounts, payer management and enrollment records.Read 15 Oct 2026 · tutorbase.com
Customers
Tutorbase claims more than 500 tutoring centers worldwide use the platform.Read 15 Oct 2026 · tutorbase.com
Data protection
Tutorbase identifies itself as a Hong Kong company, acts as a processor for customer-entered student data, and uses EU Standard Contractual Clauses and the UK transfer addendum for relevant transfers.Read 15 Oct 2026 · tutorbase.com
Data security
Tutorbase states that connections use HTTPS with TLS 1.2 or higher, the primary Postgres database is encrypted at rest, and card numbers are not stored by Tutorbase.Read 30 Sep 2026 · tutorbase.com
Features
The product page lists more than 51 features across student CRM, scheduling, billing, and payroll.Read 30 Sep 2026 · tutorbase.com
Founders
Tutorbase names Sandro Kratz as co-founder and CEO and Gabriel Denoni as co-founder and CTO.Read 15 Oct 2026 · tutorbase.com
Hosting
Tutorbase says it runs on managed cloud infrastructure, with its web tier, backend and workers, database, and authentication hosted by Vercel, Railway, Supabase, and Clerk respectively.Read 30 Sep 2026 · tutorbase.com
Limit: Capterra feature breadth
The same Capterra reviewer said some smaller features available in larger platforms were not yet present.Read 15 Oct 2026 · capterra.com
Limit: G2 calendar
A G2 reviewer suggested improving the calendar view so it can display more content.Read 15 Oct 2026 · g2.com
Limit: payment reconciliation
A GetApp integration comment describes the software as expensive to use and sometimes difficult for reconciling amounts.Read 15 Oct 2026 · getapp.com
Migration
Tutorbase says it provides free migration help and can import data from spreadsheets and legacy tutoring systems.Read 15 Oct 2026 · tutorbase.com
Notable limit
Tutorbase says it does not currently offer a paid bug bounty.Read 30 Sep 2026 · tutorbase.com
Onboarding and support
The pricing page says onboarding includes three weeks of hands-on support, data migration, one-on-one calls, staff training, and same-day responses from real people.Read 30 Sep 2026 · tutorbase.com
Payment fees
The pricing page states that payment processing fees for credit cards and bank transfers are charged by the payment provider, not Tutorbase.Read 30 Sep 2026 · tutorbase.com
Payroll
Finalized lessons automatically feed teacher payout statements, with configurable hourly, per-lesson, per-student or revenue-share rates and approval workflows.Read 15 Oct 2026 · tutorbase.com
Portals
Student and parent portals provide schedules, rescheduling, bookings and online payments, while teachers can access schedules and earnings.Read 15 Oct 2026 · g2.com
Praise: Capterra simplicity
The Capterra reviewer said Tutorbase was easier to use than Teachworks and TutorCruncher, reliable, simple and effective at reducing administrative chaos.Read 15 Oct 2026 · capterra.com
Praise: G2 billing
A language-school reviewer praised one-click bulk invoicing, overpayment tracking, package handling, multi-currency support, clean interface and substantial administrative time savings.Read 15 Oct 2026 · g2.com
Praise: G2 usability
Another G2 reviewer said the software is intuitive and covers room, teacher, student management and invoicing in one tool.Read 15 Oct 2026 · g2.com
Praise: GetApp integrations
GetApp user feedback rated WhatsApp, Zapier, Stripe, Google Meet and Google Calendar integrations 5.0 based on one review.Read 15 Oct 2026 · getapp.com
Rating on Capterra
5.0 out of 5 from 1 reviewRead 15 Oct 2026 · capterra.com
Rating on G2
5.0 out of 5 from 2 reviewsRead 15 Oct 2026 · g2.com
Rating on GetApp
5.0 out of 5 from 1 reviewRead 15 Oct 2026 · getapp.com
Rating on Software Advice
5.0 out of 5 from 1 reviewRead 15 Oct 2026 · softwareadvice.com
Scheduling
The scheduling module provides drag-and-drop calendars, recurring lessons, room management, teacher availability, group and trial lessons, attendance statuses, reminders and multi-location support.Read 15 Oct 2026 · tutorbase.com
Security controls
The DPA describes TLS 1.2-or-higher encryption in transit, encryption at rest for the primary database, tenant isolation, role-based access, multifactor authentication, logging and backups.Read 15 Oct 2026 · tutorbase.com
Security hosting
Tutorbase states that its web tier runs on Vercel, backend and workers on Railway, database on Supabase and authentication through Clerk, with US processing locations identified for these services.Read 15 Oct 2026 · tutorbase.com
Support and documentation
GetApp lists FAQs/forum, email/help desk, knowledge base, chat, phone support, 24/7 live representative support, documentation and videos.Read 15 Oct 2026 · getapp.com
Target users
Tutorbase identifies tutoring centers and language schools as target markets and also lists music schools, test prep centers, and solo tutors among its business types.Read 30 Sep 2026 · tutorbase.com
WhatsApp
The product offers two-way WhatsApp messaging for reminders, schedule changes and invoice notifications.Read 15 Oct 2026 · tutorbase.com

Plans and prices

Free core Free 51+ features · no monthly subscription · no per-student or per-teacher fees · 1% platform fee when invoicing · payment-provider processing fees extra Read 15 Oct 2026 · tutorbase.com
Free Core Free 1% fee when you invoice through the system; no monthly subscription All features included · no feature restrictions · payment processing fees charged by payment provider Read 30 Sep 2026 · tutorbase.com

Every Tutorbase plan and price →

Strong points and limits

Strong points

  • Free Core includes all features without feature restrictions.
  • Calendar supports recurring and group lessons.
  • Student self-booking and two-way calendar sync are supported.
  • Onboarding includes data migration and staff training.
  • Available on Android, iOS and the web.

Limits

  • Invoices through the system incur a 1% fee.
  • Payment processing fees are charged by the payment provider.
  • No paid bug bounty is currently offered.

Who it suits

Tutorbase is aimed at tutoring centers and language schools, and also lists music schools, test prep centers and solo tutors. Its scheduling and billing tools suit organizations managing lessons, staff and payments.

Verdict

Tutorbase brings lesson operations, billing and student management together, with a free core plan and onboarding support. Account for the 1% invoicing fee and separate payment-provider charges when assessing costs.

Where Specifiction places it

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