TaskEstate
taskestate.com
What it is
TaskEstate is a web-based property operations platform for resident requests, work orders, inspections, and records. Residents can submit maintenance issues with details, photos, location information, and access notes. Managers review and prioritize requests, assign work to staff or vendors, and record completion with status updates, photos, and notes. Inspection tools provide repeatable checklists, digital findings, and follow-up on corrective work. Vendor activity can be linked to properties, buildings, units, requests, work orders, and service history. Asset records preserve equipment location, installation context, warranty information, notes, and repair history. Dashboards and reports show open work, aging items, response patterns, and operating history across a portfolio. Role-based controls align access for managers, maintenance staff, inspectors, vendors, and administrators. TaskEstate is designed for desktop, tablet, and mobile devices, and states it does not sell or rent personal data. The free plan supports one user, one property, one building, and up to 25 units. Paid plans start at $4.99 a month, with the first month free listed for paid plans.
Spec sheet
- What it does
- TaskEstate is cloud software for property maintenance and work-order operations, combining requests, approvals, assignments, inspections, vendors, assets and reporting.Read 15 Oct 2026 · taskestate.com
- Integrations
- Terms acknowledge that TaskEstate may integrate with or link to third-party services, but the cited pages provide no named integration catalogue.Read 15 Oct 2026 · taskestate.com
- Security
- TaskEstate says it implements reasonable technical and organizational measures against unauthorized access, loss, misuse, disclosure, or alteration.Read 30 Sep 2026 · taskestate.com
- Privacy
- TaskEstate states that it does not sell or rent personal data to third parties.Read 30 Sep 2026 · taskestate.com
- Support
- TaskEstate lists [email protected], +1 (619) 752-4422 and weekday hours of 8:00 AM to 5:00 PM.Read 15 Oct 2026 · taskestate.com
- Headquarters
- San Diego, CA, United StatesRead 28 Sep 2026 · taskestate.com
- Founded
- LinkedIn lists the company as founded in 2025.Read 15 Oct 2026 · linkedin.com
- Annual billing
- Annual selections are described as discounted annual payments displayed as an equivalent monthly rate.Read 15 Oct 2026 · taskestate.com
- API and SDKs
- The public product, pricing, privacy and terms pages opened for this research do not describe a public API, SDK or developer documentation.Read 15 Oct 2026 · taskestate.com
- Asset history
- Asset installation records preserve equipment location, installation context, warranty information, notes, and repair history.Read 30 Sep 2026 · taskestate.com
- Asset records
- Asset records include equipment details, serial numbers, locations, installation dates and maintenance history.Read 15 Oct 2026 · taskestate.com
- Company industry
- LinkedIn categorizes TaskEstate in real estate.Read 15 Oct 2026 · linkedin.com
- Company size
- LinkedIn lists TaskEstate as having 2–10 employees.Read 15 Oct 2026 · linkedin.com
- Company type
- LinkedIn describes TaskEstate as self-employed.Read 15 Oct 2026 · linkedin.com
- Customer data ownership
- Terms say customers retain ownership of submitted requests, work orders, photos and inspection records, while granting TaskEstate a limited hosting and processing licence.Read 15 Oct 2026 · taskestate.com
- Data location
- The policy says TaskEstate is based in the United States and may transfer or process information in the United States or other provider locations.Read 15 Oct 2026 · taskestate.com
- Device access
- TaskEstate is designed to work across desktop, tablet, and mobile devices.Read 30 Sep 2026 · taskestate.com
- Headquarters listing
- LinkedIn lists La Mesa, California as headquarters, while TaskEstate’s own contact footer lists San Diego, California.Read 15 Oct 2026 · linkedin.com
- Inspections
- Inspection checklists record findings and can create follow-up corrective work.Read 15 Oct 2026 · taskestate.com
- Licence
- The platform is proprietary: TaskEstate or its licensors own the software and users may not copy, modify, distribute or reverse engineer it without permission.Read 15 Oct 2026 · taskestate.com
- Limit: availability
- Terms provide the service on an as-is and as-available basis and allow maintenance that can temporarily reduce availability.Read 15 Oct 2026 · taskestate.com
- Limit: outage liability
- Terms disclaim responsibility for interruptions caused by maintenance, technical problems or external factors.Read 15 Oct 2026 · taskestate.com
- Limit: refunds
- Paid fees are described as non-refundable unless another policy applies.Read 15 Oct 2026 · taskestate.com
- Limit: security guarantee
- TaskEstate says it cannot guarantee absolute security for information stored or transmitted through the service.Read 15 Oct 2026 · taskestate.com
- Maintenance intake
- The platform collects issue details, photos, location information, and access notes through a structured resident request process.Read 30 Sep 2026 · taskestate.com
- Mobile access
- The service is designed for desktop, tablet and mobile browser use, with no separate native app identified on the product pages.Read 15 Oct 2026 · taskestate.com
- Pricing model
- Pricing scales by users, properties, buildings, units and monthly requests, work orders and inspections.Read 15 Oct 2026 · taskestate.com
- Privacy claim
- TaskEstate states that it does not sell personal information for money, while some advertising activity may count as sharing under privacy laws.Read 15 Oct 2026 · taskestate.com
- Product name
- LinkedIn describes TaskEstateFlow as the cloud-based maintenance product for property managers.Read 15 Oct 2026 · linkedin.com
- Property structure
- Maintenance records are organized by property, building and unit so requests and work orders remain location-linked.Read 15 Oct 2026 · taskestate.com
- Reporting
- Dashboards report open work, backlog age, response patterns, completion trends and portfolio activity.Read 15 Oct 2026 · taskestate.com
- Resident requests
- Residents can submit maintenance details, photos, location information and access notes through a structured intake process.Read 15 Oct 2026 · taskestate.com
- Security controls
- The privacy policy says safeguards include access controls, authentication, monitoring and infrastructure protections.Read 15 Oct 2026 · taskestate.com
- Self-hosting
- The opened TaskEstate pages describe a cloud platform and do not state that self-hosting is available.Read 15 Oct 2026 · taskestate.com
- Sensitive-data warning
- Users are told to avoid putting highly sensitive information such as government IDs, passwords or medical records into maintenance records.Read 15 Oct 2026 · taskestate.com
- Supported teams
- TaskEstate is designed for residential property managers, apartment operators, housing associations and HOAs, maintenance teams, and property owners.Read 30 Sep 2026 · taskestate.com
- Target portfolio size
- A LinkedIn company update says TaskEstateFlow is built for owners and managers handling roughly 50 to 2,000 units.Read 15 Oct 2026 · linkedin.com
- User roles
- Role controls support administrators, managers, team members, inspectors and maintenance users with permission-based visibility.Read 15 Oct 2026 · taskestate.com
- Vendor coordination
- Vendor activity, assignments and service history can remain connected to relevant properties, units and work records.Read 15 Oct 2026 · taskestate.com
- Work orders
- Managers can review, approve, prioritize, assign and track work orders through closeout.Read 15 Oct 2026 · taskestate.com
- Workflow
- Residents submit requests, managers review and prioritize them, work orders are assigned to staff or vendors, and completion is recorded with status updates, photos, and notes.Read 30 Sep 2026 · taskestate.com
- Workflow claim
- A LinkedIn update describes a flow from resident request with unit and photos through assignment, status tracking, completion notes and reporting.Read 15 Oct 2026 · linkedin.com
Plans and prices
Free Free $0.00 /month; free forever 1 user · 1 property · 1 building · 25 units · 20 resident requests/month · 20 work orders/month · 5 inspections/month · 5 assets/month Read 15 Oct 2026 · taskestate.com
Starter $4.99 a month $4.99 /month; first month free 3 users · 1 property · 10 buildings · 100 units · 50 resident requests/month · 50 work orders/month · 50 inspections/month · 50 assets/month · unlimited emails Read 15 Oct 2026 · taskestate.com
Essential $14.99 a month $14.99 /month; first month free 15 users · 5 properties · 50 buildings · 500 units · 500 resident requests/month · 500 work orders/month · 500 inspections/month · 500 assets/month · unlimited emails · charts and reports Read 15 Oct 2026 · taskestate.com
Premium $29.99 a month $29.99 /month; first month free 30 users · 10 properties · 100 buildings · 1000 units · 1000 resident requests/month · 1000 work orders/month · 1000 inspections/month · 1000 assets/month · unlimited emails · charts and reports Read 15 Oct 2026 · taskestate.com
Strong points and limits
Strong points
- Tracks requests through work-order completion.
- Includes recurring maintenance and inspection tools.
- Connects vendor activity with service history.
- Offers a free plan and a first month free on paid plans.
Limits
- Free plan allows only one user.
- Free plan is limited to one property and 25 units.
- Designed as a web platform, not a listed native app.
Who it suits
TaskEstate suits residential property managers, apartment operators, housing associations and HOAs, maintenance teams, and property owners managing requests, inspections, vendors, and records. Its role-based controls address teams with different responsibilities.
Verdict
TaskEstate combines resident intake, work tracking, inspections, vendor coordination, and asset records in one property operations platform. Its free and paid plans have defined user, property, and monthly activity limits, so check those against portfolio needs.
Where Specifiction places it
- Property Maintenance Software#7 of 258.3
- Property Maintenance Management Software#13 of 328.3
