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SPECIFICTION
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Tenant File

tenantfile.com

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Spec score 7.8 #131 of 268 in Property Management Software

What it is

Tenant File is paid property management software for landlords, rental property owners, and property managers. It combines online rent collection, maintenance management, and property accounting. Accounting tools include rent posting, separate ledgers, deposit accounting, check writing, bank reconciliation, and reports. Tenant and vendor email, automatic late fees, reminders, a scheduler, and built-in backup are also included. Tenant File Cloud hosts the desktop program on a virtual server and is accessible from anywhere. Plans retain the same features while changing supported rental volume: Tenant File 100 costs $50 a month for 100 rentals, Tenant File 250 costs $100 a month for 101 to 250 rentals, and Tenant File 500 costs $200 a month for 251 to 500 rentals. DirectPAY accepts eCheck, credit card, and recurring payments, posting them automatically. New Cloud users receive a one month free trial and free data upload. Web access is supported, but small handheld screens are not suitable.

Spec sheet

Free plan
NoRead 21 Sep 2026 · tenantfile.com
Paid from
50Read 21 Sep 2026 · tenantfile.com
Integrations
DirectPAY, offered with Aliaswire, supports tenant rent payments by eCheck, credit card, or recurring payment, with payments automatically posted in Tenant File.Read 8 Oct 2026 · tenantfile.com
Mobile app coverage
web onlyRead 21 Sep 2026 · tenantfile.com
Support
Virtual Server customers can use free web support through a ticket system, monitored on weekdays with replies by email.Read 8 Oct 2026 · tenantfile.com
Accounting features
The software includes rent posting, separate ledgers, deposit accounting, check writing, bank reconciliation, and reports.Read 8 Oct 2026 · tenantfile.com
Additional features
Features include tenant and vendor email, automatic late fees, reminders, a scheduler, and built-in backup.Read 8 Oct 2026 · tenantfile.com
Capacity tiers
The 100, 250, and 500 versions have the same features and differ by the number of rental units supported.Read 8 Oct 2026 · tenantfile.com
Company experience
The company says it has provided software for property managers for over 20 years.Read 8 Oct 2026 · tenantfile.com
Desktop support status
The company says support for the desktop Tenant File has ended and recommends moving to the Virtual Server.Read 8 Oct 2026 · tenantfile.com
Hosting
Tenant File Cloud hosts the desktop program on a virtual server and is accessible from anywhere.Read 8 Oct 2026 · tenantfile.com
Included units
100Read 21 Sep 2026 · tenantfile.com
Maintenance management
YesRead 21 Sep 2026 · tenantfile.com
Online rent collection
YesRead 21 Sep 2026 · tenantfile.com
Payment security
The DirectPAY page describes its payment service as fully secure and PCI compliant.Read 8 Oct 2026 · tenantfile.com
Product purpose
Tenant File is property management software for landlords, rental property owners, and property managers.Read 8 Oct 2026 · tenantfile.com
Property accounting
YesRead 21 Sep 2026 · tenantfile.com
Screen-size limitation
The Virtual Server is not suited to small handheld devices such as iPhones or small tablets and requires a screen of at least 14 inches.Read 8 Oct 2026 · tenantfile.com
Trial and onboarding
New TenantFile Cloud users get a one month free trial and a free data upload.Read 8 Oct 2026 · tenantfile.com

Plans and prices

Tenant File 100 $50 a month monthly 100 rentals Read 21 Sep 2026 · tenantfile.com
Tenant File 250 $100 a month monthly 101 to 250 rentals Read 21 Sep 2026 · tenantfile.com
Tenant File 500 $200 a month monthly 251 to 500 rentals Read 21 Sep 2026 · tenantfile.com
Work Order App $25 a month $25.00/month Add-on for Tenant File Virtual Server Read 8 Oct 2026 · tenantfile.com
Tenant File 100 Unit $50 a month $50.00 per month Supports up to 100 Rental Units Read 8 Oct 2026 · tenantfile.com
Tenant File 250 Unit $100 a month $100.00 per month Supports up to 250 Rental Units Read 8 Oct 2026 · tenantfile.com
Word Processor $169.95, paid once ONE-TIME charge of $169.95 Over 100 pre-written templates Read 8 Oct 2026 · tenantfile.com
Tenant File 500 Unit $200 a month $200.00 per month Supports OVER 250 Rental Units Read 8 Oct 2026 · tenantfile.com

Every Tenant File plan and price →

Strong points and limits

Strong points

  • Online rent collection included
  • Accounting covers reconciliation and ledgers
  • Plans support up to 500 rentals
  • One month free trial available
  • Automatic DirectPAY posting

Limits

  • No free plan
  • Small phones and tablets are unsuitable
  • Desktop Tenant File support has ended
  • Higher rental counts cost more monthly

Who it suits

It suits landlords and property managers needing rent collection, maintenance, accounting, and rental-volume-based plans. The web service is intended for screens at least 14 inches.

Verdict

Tenant File combines core rental operations with plans sized by unit count and a hosted virtual-server option. Review screen requirements and choose the tier matching your rental portfolio.

Where Specifiction places it

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