Vikunja

Vikunja is a task and project manager for personal planning and shared team work. It suits people who want a choice of task views and hosting arrangements; its strongest case is the combination of a free self-hosted core and paid cloud plans, though mobile users should expect a reduced feature set.

Overview

Vikunja can cover a personal to-do list or a team’s shared projects without locking users into one way of organizing work. The free AGPLv3 core makes self-hosting a real option, but it shifts maintenance, updates, and backups to the user. Those who prefer a managed service can choose Vikunja Cloud, hosted at Hetzner locations in Germany and Finland.

Key features

Lists, Kanban boards, Gantt charts, and tables offer distinct ways to plan and track tasks. Due dates, reminders, recurring schedules, subtasks, labels, priorities, attachments, and task relations support more structured workflows; assignments help teams divide work. That breadth is useful for projects with different planning needs, though the mobile app supports only Vikunja’s very basic features.

Projects can be shared with another user or a team, and a task can be assigned to someone. A share link that does not require an account is useful for involving occasional participants without asking them to join the service. CalDAV integration supports calendar workflows, while migration support covers Todoist, Trello, and Microsoft To-Do.

Vikunja says production access uses two-factor authentication, team access is limited to job needs, and automated security scanning is used. It also says releases are signed with GPG and documents how to verify them. These practices are relevant to both cloud customers and people downloading releases to run themselves. The desktop app is an Electron application for Linux and Windows.

Pricing

The self-hosted plan costs nothing, billed Free, forever. It includes unlimited tasks and projects and the core features, but the user manages the server, maintenance, updates, and backups. It is the clearest fit for people comfortable taking responsibility for operation.

For cloud use, Personal costs €4 a month, billed at 4€ / month or 40€ when billed yearly (-20%). It includes 10GB of attachment storage and unlimited lists, tasks, reminders, share links, relations, and filters. This suits an individual who wants hosted use and ample room for task organization, but does not need a household or organization plan.

Family costs €10 a month for up to 5 users, billed at 10€ / month or 99€ when billed yearly (-17.5%). It adds shared household projects and includes Personal features; the five-user cap makes it a focused household option rather than a plan for a larger group.

Organization costs €5 a month per user, billed at 5€ / month per user or 50€ when billed yearly (-20%). Unlimited teams, 50GB of attachment storage, priority email support, and centralized team billing make it the team-oriented cloud choice. Its per-user price means the total rises with team size.

The Pro plan is in private beta and not yet available for Cloud accounts. It has custom pricing for self-hosted plans from Homelab to Enterprise; an admin panel is included, with audit logs on Business, Scale, and Enterprise and time tracking. The pricing note also gives a 14-day trial, without specifying which plan it applies to.

Platforms

Vikunja supports web, Windows, macOS, Linux, iOS, Android, API, and self-hosted use. That range accommodates desktop, browser, and mobile access, while the basic-feature limit on mobile makes it a weaker choice for people who need the full task workflow on a phone. The desktop application is available for Linux and Windows.

Who it's for

Vikunja is a sensible choice for individuals who want detailed task controls, households sharing projects, and teams that need assignments and multiple project views. Self-hosting is particularly suited to users willing to operate their own server; cloud plans fit those who would rather pay for hosting. It is less suitable for mobile-first users who rely on advanced features away from a desktop.

Pros and cons

Pros: The free AGPLv3 core supports unlimited tasks and projects, making self-hosting viable without a software subscription.

Pros: Four task views and a broad set of task controls let different projects use different planning styles.

Pros: Account-free project links can bring occasional collaborators into shared work with less friction.

Cons: Self-hosters must handle maintenance, updates, and backups, so the free plan carries an operational cost in time and responsibility.

Cons: The mobile app is limited to very basic features, which constrains people who need the full workflow on a phone.

Alternatives

To-do list apps and Task Management Software are useful broader categories for comparing other approaches.

Any.do is a better fit for someone seeking unlimited personal tasks and lists on a free plan, with Android, iOS, macOS, web, and Windows support. SingularityApp is worth considering if its Basic plan’s caps—10 projects, five sections per project, three habits, one reminder per task, and one device—match a smaller workflow.

TickTick may suit someone comfortable with a free plan capped at nine lists and 99 tasks per list. Zenkit To Do offers a 14-day premium-feature trial with no obligation, making it an alternative for readers who want to try that route.

Routine is another freemium option, with a free plan that includes three integrations, three custom databases, and 250 AI credits. Tasks.org is a stronger match for someone who wants tasks, lists, tags, and reminders without an account or internet connection, plus recurring tasks.

Todo Cloud is an alternative task-management app. Nozbe may fit a small group looking for a free plan capped at three users and three active projects.

Verdict

Choose Vikunja if you want flexible task organization and shared projects, especially if you value the option to run a free, open-source instance yourself or pay for cloud hosting. Its breadth across project views and collaboration is the main reason to choose it; look elsewhere if advanced mobile use is essential or you do not want to take on self-hosting responsibilities.