WebCheckout

Spec sheet

What it does

WebCheckout manages equipment reservations, inventory, asset lifecycles, room scheduling and related institutional workflows.Read 15 Oct 2026 · webcheckout.net

Purpose

WebCheckout manages equipment reservations, inventory, asset tracking, and scheduling.Read 8 Oct 2026 · webcheckout.net

API

Public API documentation lists versions 0.1, 1.0, 1.1, 1.2 and 2.0, plus Node.js examples for allocations and schedule data.Read 15 Oct 2026 · api.webcheckout.net

Integrations

Course enrollment and patron data can be synchronized through file-drop integrations, and custom integrations are available with WebCheckout team support.Read 8 Oct 2026 · webcheckout.net

Support

For self-hosted deployments, WebCheckout Support covers application installation, upgrades, migration, troubleshooting, and monitoring, while customers handle other system administration.Read 8 Oct 2026 · community.webcheckout.net

Headquarters

San Antonio, Texas, United States; Chicago, Illinois, United StatesRead 28 Sep 2026 · webcheckout.net

Founded

1999Read 28 Sep 2026 · webcheckout.net

Accessibility

The Patron Portal is described as ADA-compliant and compatible with phones, tablets, and laptops.Read 8 Oct 2026 · webcheckout.net

Authentication

WebCheckout supports SSO and LDAP authentication; its community documentation lists Shibboleth, CAS, SimpleSAMLphp, and Azure AD or ADFS using SAML 2.0 as examples.Read 8 Oct 2026 · community.webcheckout.net

Authentication integrations

Supported authentication approaches include LDAP and SSO providers such as Shibboleth, CAS, SimpleSAMLphp and SAML 2.0 ADFS/Azure AD.Read 15 Oct 2026 · community.webcheckout.net

Billing

Billing supports rate cards, usage and late fees, invoices, taxes, payment tracking, accounting connections and holds for unpaid balances.Read 15 Oct 2026 · webcheckout.net

Certifications

Certification controls restrict specialized equipment to trained users, store documentation and enforce expiration dates.Read 15 Oct 2026 · webcheckout.net

Company history

WebCheckout says it was conceived and implemented for the School of the Art Institute of Chicago in 1999.Read 8 Oct 2026 · webcheckout.net

Company identity

LinkedIn lists WebCheckout, Inc. as a public software-development company with 11–50 employees, San Antonio headquarters and a 1999 founding year.Read 15 Oct 2026 · linkedin.com

Independent company profile

Built In Chicago lists WebCheckout as founded in 1999, headquartered in Chicago and employing 13 people, and describes its inventory lifecycle coverage.Read 15 Oct 2026 · builtinchicago.org

Inventory app

The Mobile Inventory App supports inventory projects, segmented stock assignments, technician messaging, and scanned record updates.Read 8 Oct 2026 · webcheckout.net

Kits and bundles

Kits package serialized components while bundles group commonly requested equipment; resource types can offer substitutes when inventory is unavailable.Read 15 Oct 2026 · webcheckout.net

Limit: missing workflows

Reviewers mention no patron self-renewal, no embedded signature workflow and difficulty permanently deleting equipment records.Read 15 Oct 2026 · capterra.com

Limit: pricing

Reviewers describe the product as expensive, with paid add-on modules and pricing structure concerns.Read 15 Oct 2026 · capterra.com

Limit: reliability and support

A Capterra review reports crashes and 30–45 minute support response times during outages, while another G2 review calls the software crash-prone.Read 15 Oct 2026 · capterra.com

Limit: reporting and alerts

Some Capterra reviewers say alerts are not prominent enough and built-in reporting is less robust than desired without exporting data.Read 15 Oct 2026 · capterra.com

Limit: usability

Reviewers report busy or unintuitive screens, a substantial administrator learning curve and confusing checkout confirmation steps.Read 15 Oct 2026 · capterra.com

Maintenance

The Repair and Preventative Maintenance Module tracks equipment care, repair status, downtime, and parts and labor costs.Read 8 Oct 2026 · webcheckout.net

Messaging

The messaging module automates customizable email notices, calendar feeds and message logging for reservations, returns and staff operations.Read 15 Oct 2026 · webcheckout.net

Ownership news

Volaris Group announced on June 20, 2017 that it acquired the assets of Onshore Development Inc., doing business as WebCheckout.Read 15 Oct 2026 · volarisgroup.com

Patron portal

The mobile-optimized portal lets authorized users browse catalogs, bookmark items, reuse orders and reserve equipment; the maker states it is ADA-compliant.Read 15 Oct 2026 · webcheckout.net

Praise: customization

Capterra and G2 reviewers praise customizable workflows, permissions, reports and inventory handling.Read 15 Oct 2026 · capterra.com

Praise: support

GetApp reviewers commonly describe support staff as responsive, knowledgeable, friendly and willing to implement suggestions.Read 15 Oct 2026 · getapp.com

Primary users

The product is aimed at higher education, film schools, media and broadcast organizations, makerspaces and athletics operations.Read 15 Oct 2026 · webcheckout.net

Project management

The Greenlighting add-on links student projects, authorization rules, course information and equipment reservations through student-information-system integration.Read 15 Oct 2026 · webcheckout.net

Rating on Capterra

4.4 out of 5 from 55 reviewsRead 15 Oct 2026 · capterra.com

Rating on G2

3.0 out of 5 from 3 reviewsRead 15 Oct 2026 · g2.com

Rating on GetApp

4.4 out of 5 from 55 reviewsRead 15 Oct 2026 · getapp.com

Release cadence

The release archive lists releases dated June 11, 2026; December 23, 2025; June 18, 2025; and earlier dates back to 2023.Read 15 Oct 2026 · community.webcheckout.net

Repair and maintenance

The RPM module tracks damage, inspections, calibration, preventative maintenance, service tickets, vendors, parts and labor costs.Read 15 Oct 2026 · webcheckout.net

Reservation portal

The mobile-optimized Patron Portal lets users browse, bookmark, and reserve equipment, with administrators controlling availability and access policies.Read 8 Oct 2026 · webcheckout.net

Room bookings

WebCheckout Pro supports reservations for spaces such as labs, workshops, editing bays, and sets, with approval workflows and media or technology requirements.Read 8 Oct 2026 · webcheckout.net

Room reservations

The room module supports reservations, approval workflows and media or technology requirements for spaces such as labs, studios and classrooms.Read 15 Oct 2026 · webcheckout.net

Security and privacy

The privacy policy says WebCheckout uses physical, procedural, and technical safeguards for personal information, but does not guarantee the security of information transmitted over the internet or stored in third-party systems.Read 8 Oct 2026 · webcheckout.net

Security statement

The privacy policy says WebCheckout uses industry-standard security practices but does not guarantee the security or integrity of internet transmissions or third-party systems.Read 15 Oct 2026 · webcheckout.net

Self-hosting

Self-hosted deployments run on a dedicated Linux server or virtual machine, with the customer responsible for system operations outside the application.Read 15 Oct 2026 · community.webcheckout.net

Self-hosting requirements

The self-hosted deployment runs on a dedicated Linux server or virtual machine and requires supported Linux distributions, PostgreSQL, and Apache.Read 8 Oct 2026 · community.webcheckout.net

Staff scheduling

Personnel Scheduling handles full- and part-time shifts, copied schedules, calendar feeds, notifications and staffing requirements.Read 15 Oct 2026 · webcheckout.net

Student integrations

Course and patron integrations use file-drop and SFTP processes to update enrollments, groups, patron records and statuses.Read 15 Oct 2026 · webcheckout.net

Support and documentation

Support is provided through email, phone, a community knowledge base, FAQs, forums, videos, webinars and customer events.Read 15 Oct 2026 · webcheckout.net

System requirements

The documented self-hosted baseline is a 64-bit 2.5GHz-plus two-core CPU, 8GB RAM, 80GB-plus disk, Debian 12, Ubuntu 22 or RHEL 8/9, PostgreSQL 16 and Apache 2.4.Read 15 Oct 2026 · community.webcheckout.net

Use cases

The product is presented for higher education, film schools, broadcast and production, athletics, makerspaces, and corporations.Read 8 Oct 2026 · webcheckout.net

Plans and prices

Every WebCheckout plan and price →

Where Specifiction places it

• Resource Scheduling#2 of 208.4
• Equipment Scheduling Software#10 of 298.4