Wise Timetable

Wise Timetable is institutional scheduling software for organisations that must coordinate teaching, rooms and examinations under competing constraints. It suits universities, colleges and multi-campus schools with integration and publishing demands; smaller institutions with straightforward schedules may find its scope and entry price excessive.

The strongest case is a single system for timetable generation, room booking, exams and broad distribution. The main reservation is that €90 per month is tied to a narrowly defined small-school configuration, so larger or more connected deployments should expect a different commercial discussion.

Overview

Administrators can generate conflict-free timetables around lecturer availability, room capacity and teaching loads, then lock fixed sessions and compare generated variants. Room constraints, student conflict rules and invigilator constraints address the practical collisions that make academic scheduling difficult. This is materially more capable than a basic calendar, but may be unnecessary for a small school with few courses and little change during the year.

The licence combines teaching schedules with room and resource booking and a final-exam module. Exam planning includes seating plans and invigilator assignment, allowing related work to remain in the same operational system rather than being maintained separately.

Key features

Scheduling and examination planning

Automatic generation handles competing institutional rules, while session locking protects commitments that must not move. Comparing generated alternatives gives administrators a way to assess trade-offs before publishing. The exam module extends the same constraint-based approach to seating and invigilation, which is particularly relevant to institutions running large or complex exam periods.

Publishing and integrations

Timetables can reach users through web pages, native mobile apps, campus signage, PDF and Excel reports, calendar feeds and email. That range supports students, staff and visitors with different access habits, although maintaining many publication channels requires governance to keep updates consistent.

A documented inbound and outbound REST API, scheduled synchronisation with SIS and HR systems, file exchange, and connections to Teams, Zoom and Google Meet make Wise Timetable a plausible fit for an established campus technology stack. Shibboleth and comparable federated identity systems support institutional single sign-on.

Security, hosting and support

Wise Technologies states that it has held ISO/IEC 27001:2022 certification continuously since 2019, with the current certification valid until 27 March 2028. The maker says GDPR compliance is included and that personal data is not sold, rented, repurposed or used to train anything. Institutions can choose AWS cloud hosting with daily backups or install the system on their own infrastructure, giving IT teams a meaningful deployment choice.

Every licence includes a named account manager, a 24-hour response target, online training and second-line support from the development team. That service provision is valuable for institutions where timetable changes affect many stakeholders, though buyers should still assess whether the support arrangement matches their procurement and escalation requirements.

Pricing

The Wise Timetable licence starts at €90 a month. Payment can be monthly, twice a year or yearly. The published entry price is specifically for a small primary school with one site, one timetable, no integrations and standard cloud hosting, so it should not be treated as a universal institutional rate.

That plan includes one independent timetable and unlimited users, programmes, courses, entities and rooms, alongside automatic timetabling, room constraints, student conflict rules and invigilator constraints. There is no free plan. A full-featured Windows desktop application can be installed free from the Microsoft Store and opens with a sample timetable; a trial database can be set up on request. This is a useful evaluation route, but organisations wanting to assess browser and mobile workflows should arrange a database rather than relying only on the desktop sample.

Platforms

Wise Timetable supports Android, iOS, Linux, macOS, Windows, web access, an API and self-hosted deployment. Modern browsers work on Windows, macOS, Linux and mobile devices. Native iOS and Android apps provide personal timetables and push notifications and are included for students and staff under the institutional licence. The combination of cloud and on-premises options suits institutions with differing infrastructure policies.

Who it's for

The product is aimed at universities, colleges, schools, medical schools, engineering faculties and multi-campus institutions. It is most compelling where schedules involve many rooms, lecturers, student groups and examinations, or where SIS, HR, identity and online-meeting integrations are operational requirements. A small organisation with one simple timetable may pay for capabilities it will not use.

Pros and cons

Pros

Broad academic scope: timetable generation, room booking and exam seating and invigilation are covered together.

Strong distribution: web, apps, signage, office reports, calendar feeds and email accommodate different audiences.

Integration and deployment choice: REST APIs, SIS and HR synchronisation, federated sign-on, AWS hosting and self-hosting support varied IT environments.

Included service: every licence brings a named account manager, training, a 24-hour response target and development-team escalation.

Cons

Entry price has narrow conditions: €90 per month applies to one small-school site, one timetable, no integrations and standard cloud hosting.

No free plan: organisations need a paid licence, although a full-featured Windows trial and optional trial database are available.

Windows-led first evaluation: the supplied sample application is a Windows desktop install, which is less convenient for teams evaluating on other platforms.

Alternatives

Prime Timetable is worth considering when a free plan, a 30-day trial and broad browser and mobile access matter more than Wise Timetable's stated institutional scope.

OpenEduCat suits organisations seeking freemium, self-hosted software with a 15-day trial that requires no credit card.

aSc Timetables offers a paid product with an unlimited trial, but exports are unavailable during that trial.

Untis is an alternative paid suite whose WebUntis pricing is supplied through a sales request.

UniTime is the clearest choice when free open-source software is the priority and commercial support can be purchased separately.

EMS Academic Scheduling is another paid institutional option with demo- or sales-led pricing.

Optime Exam is a paid, trial-enabled option focused on exam scheduling.

Skoolia fits a school seeking a $39-per-month AI timetable plan for one school, up to 10 active projects, 150 staff and 100 classes.

For a wider shortlist, see Exam Scheduling Software.

Verdict

Choose Wise Timetable when a university, college or multi-campus institution needs constraint-based scheduling tied to rooms, exams, integrations and many publication channels, with a choice of cloud or self-hosted deployment. Look elsewhere if your timetable is simple, you need a genuinely free starting tier, or the €90-per-month small-school conditions do not resemble your operation.