Horilla From $7/mo · Free plan 9.1 Visit actiPLANS
actiplans.com
What it is
actiPLANS manages employee leave, PTO requests, approvals, balances and team availability. Employees can submit requests online or through the mobile app, and managers can approve or decline them individually or in bulk. Automated accrual rules support balance history, caps and yearly resets. Reports cover leave time, balances, location and balance history, with CSV and PDF export. Teams can schedule employee work locations and report time spent across locations. actiPLANS integrates with actiTIME and offers iCal calendar feeds compatible with Outlook, Google Calendar and other iCal calendars. Employees can use the maker’s iOS and Android apps to manage requests and check schedules. A free plan is available for 1–3 users with limited functionality, and the maker offers a free 30-day trial without a credit card. Paid plans are billed yearly: $1.50 per user per month for 1–40 users, or $1.20 per user per month for 41–200 users. A fixed-cost plan for unlimited users is listed without a price.
Spec sheet
- What it does
- actiPLANS manages employee leave, work schedules, shifts, locations, events and planned activities.Read 14 Oct 2026 · actiplans.com
- Purpose
- actiPLANS manages employee leave, PTO requests, approvals, balances, locations, and team availability.Read 2 Oct 2026 · actiplans.com
- Intended users
- The maker describes the product for HR and people teams, managers, finance and payroll, executives, operations, and project managers.Read 2 Oct 2026 · actiplans.com
- Trial
- The maker advertises a free 30-day trial with no credit card required.Read 2 Oct 2026 · actiplans.com
- Integrations
- Native integrations listed by the maker are actiTIME and iCal-compatible calendars including Google Calendar and Outlook.Read 14 Oct 2026 · actiplans.com
- Mobile apps
- The maker provides iPhone and Android apps for leave requests, approvals and colleague availability.Read 14 Oct 2026 · actiplans.com
- Security
- The maker says customer data is stored in AWS data centers, backed up daily, and protected by a firewall and encrypted account connections.Read 2 Oct 2026 · actiplans.com
- Compliance
- The homepage describes actiPLANS as GDPR compliant.Read 2 Oct 2026 · actiplans.com
- Support
- The service agreement promises email and phone technical support on a best-effort basis with an average response time of 48 hours.Read 14 Oct 2026 · actiplans.com
- Accruals
- The product supports automated PTO accrual rules, balance history, accrual caps, and yearly resets.Read 2 Oct 2026 · actiplans.com
- Android availability
- Google Play lists 1K+ downloads and requires an actiPLANS account plus an internet connection.Read 14 Oct 2026 · play.google.com
- Android rating availability
- AppBrain reports no user rating for the Android app and about 3.1 thousand total downloads.Read 14 Oct 2026 · appbrain.com
- API authentication
- The documented API uses HTTPS Basic Authentication with a username and password and supports GET, POST, PATCH, PUT and DELETE methods.Read 14 Oct 2026 · actitime.com
- Approval workflows
- Leave requests can be assigned to approvers or configured for automatic approval.Read 14 Oct 2026 · actiplans.com
- Backup limitation
- The agreement says periodic backups are made but disclaims warranty and liability for backup safety, consistency and integrity.Read 14 Oct 2026 · actiplans.com
- Company founded
- LinkedIn lists the company as founded in 2004.Read 14 Oct 2026 · linkedin.com
- Company headquarters
- LinkedIn lists headquarters at Toronto, Ontario, Canada.Read 14 Oct 2026 · linkedin.com
- Company size
- LinkedIn lists actiTIME as having 11–50 employees.Read 14 Oct 2026 · linkedin.com
- Data regions
- Online data centers are stated to be in the United States and Germany, with a customer choice of AWS region.Read 14 Oct 2026 · actiplans.com
- Documentation
- The online guide covers setup, leave management, locations, PTO calculations, reports, permissions, calendars, integrations, two-factor authentication and mobile use.Read 14 Oct 2026 · actiplans.com
- Event scheduling
- Company events and team calendars can be maintained inside the product.Read 14 Oct 2026 · actiplans.com
- Leave types
- Administrators can create unlimited custom leave types such as vacation and sick leave.Read 14 Oct 2026 · actiplans.com
- Leave workflows
- Employees can submit leave requests online or through the mobile app, and managers can approve or decline requests, including in bulk.Read 2 Oct 2026 · actiplans.com
- Licence
- actiTIME retains all intellectual-property rights and grants customers limited, nonexclusive access, so the software is proprietary rather than open source.Read 14 Oct 2026 · actiplans.com
- Limit: Android app depth
- An AppBrain user review criticizes the Android app as extremely basic and lacking core functionality for managers.Read 14 Oct 2026 · appbrain.com
- Limit: employee tracking
- A Capterra reviewer says functionality for employee tracking was limited and required another tool.Read 14 Oct 2026 · capterra.com
- Limit: sign-in convenience
- A Capterra reviewer complained that sign-in required an emailed code instead of keeping the session active.Read 14 Oct 2026 · capterra.com
- Limit: work patterns
- A Capterra reviewer reports that the product did not support a 9/80 schedule and only allowed fixed hours per working day.Read 14 Oct 2026 · capterra.com
- Location tracking
- Work locations such as office, home or onsite can be scheduled and reported.Read 14 Oct 2026 · actiplans.com
- Locations
- Teams can schedule employee work locations and report time spent across locations.Read 2 Oct 2026 · actiplans.com
- Ownership and funding
- The maker describes actiTIME as self-funded and developed by a Canadian company with a distributed team.Read 14 Oct 2026 · actitime.com
- Praise: affordability
- A Capterra reviewer says the pricing model made approval easy for a small business.Read 14 Oct 2026 · capterra.com
- Praise: ease of use
- Capterra reviewers repeatedly describe the interface, leave requests and PTO visibility as easy to use.Read 14 Oct 2026 · capterra.com
- Praise: reporting and automation
- GetApp characterizes the product as having strong leave features, useful reports and built-in automation.Read 14 Oct 2026 · getapp.com
- Product integration behavior
- actiPLANS and actiTIME can share user accounts, departments, time-zone groups, leave types, leave requests and selected settings.Read 14 Oct 2026 · actiplans.com
- PTO accruals
- The product calculates PTO and sick-leave accruals using configurable periods, resets and caps.Read 14 Oct 2026 · actiplans.com
- Public API
- Public REST API documentation is provided for actiTIME, with JSON, Swagger at /api/v1/swagger, resource endpoints and REST hooks; the documentation says paid Online and Self-Hosted editions support it.Read 14 Oct 2026 · actitime.com
- Rating on Apple App Store
- 5.0 out of 5 from 3 ratingsRead 14 Oct 2026 · apps.apple.com
- Rating on Capterra
- 4.6 out of 5 from 13 reviewsRead 14 Oct 2026 · capterra.com
- Rating on GetApp
- 4.6 out of 5 from 13 reviewsRead 14 Oct 2026 · getapp.com
- Reports
- Reports cover leave time, balances, past leave, locations and balance history, with CSV and PDF export.Read 14 Oct 2026 · actiplans.com
- Security controls
- The security policy states HTTPS-only access, TLS encryption, firewall rules, access logging, password hashing and code review.Read 14 Oct 2026 · actiplans.com
- Self-hosting
- The maker says its products are offered both as online SaaS and self-hosted installations; self-hosted customers handle updates and installation security.Read 14 Oct 2026 · actiplans.com
- Service limitation
- The service agreement disclaims guaranteed continuous access and liability for outages caused by maintenance, equipment, networks or attacks.Read 14 Oct 2026 · actiplans.com
- Shift scheduling
- Users can create color-coded shift categories, assign shifts and inspect schedules on a timeline.Read 14 Oct 2026 · actiplans.com
- System requirements
- The iPhone app requires iOS 10 or later, while the Android app requires Android 4.0.3 or later.Read 14 Oct 2026 · actiplans.com
- Two-factor authentication
- Administrators can enable authenticator-app two-factor authentication for user accounts.Read 14 Oct 2026 · actiplans.com
- Visual timeline
- A shared visual timeline shows planned leave and team availability.Read 14 Oct 2026 · actiplans.com
Plans and prices
Free Free 1-3 users · limited functionality Read 14 Oct 2026 · actiplans.com
41-200 users $1.20 a year $1.2 per user/mo billed yearly 41-200 users Read 14 Oct 2026 · actiplans.com
Paid (41–200 users) $1.20 a month billed yearly 41–200 users · $1.2 per user/mo Read 2 Oct 2026 · actiplans.com
1-40 users $1.50 a year $1.5 per user/mo billed yearly 1-40 users Read 14 Oct 2026 · actiplans.com
Paid (1–40 users) $1.50 a month billed yearly 1–40 users · $1.5 per user/mo Read 2 Oct 2026 · actiplans.com
200+ users Price not published Fixed cost for unlimited users billed yearly 200+ users · unlimited users Read 14 Oct 2026 · actiplans.com
Unlimited users Price not published billed yearly 200+ users · fixed cost for unlimited users Read 2 Oct 2026 · actiplans.com
Strong points and limits
Strong points
- Managers can approve or decline requests in bulk.
- Automated accrual rules include caps and yearly resets.
- Reports export to CSV and PDF.
- iCal feeds work with Outlook and Google Calendar.
- Free 30-day trial requires no credit card.
Limits
- Free plan is limited to 1–3 users.
- Free plan has limited functionality.
- Unlimited-user plan has no listed price.
Who it suits
It suits HR and people teams, managers, finance and payroll, executives, operations and project managers handling employee leave and availability. Teams that schedule work locations may also find its location reporting relevant.
actiPLANS in depth
Read the full write-up
actiPLANS is a leave-management and workplace-availability service for organizations that want employees to handle routine requests while managers retain approval and policy control. It is especially suitable for HR and operations teams that need accrual tracking, location schedules and exportable reports across web and mobile. The lack of payroll integrations is the clearest boundary on its usefulness.
Overview
actiPLANS brings together PTO and leave requests, approvals, employee balances and work-location planning. Employees can submit requests online or from iOS and Android apps, while managers can approve or decline them one at a time or in bulk. That combination reduces administrative handoffs and gives managers a practical way to process several requests together.
Its scope extends beyond an absence calendar. Teams can schedule where employees work and report time spent across locations, so availability and workplace presence can be considered alongside leave. Integration with actiTIME and iCal calendar feeds makes it possible to connect schedules with Outlook, Google Calendar and other iCal-compatible calendars. Payroll teams should note that actiPLANS has no payroll integrations, so payroll workflows require a separate process.
Key features
Requests, approvals and employee self-service
Self-service request submission is available on the web and in the mobile apps, and managers can make individual or bulk approval decisions. This is a good fit for organizations that want employees to own routine leave administration without removing managerial oversight. It is less suitable where leave must flow automatically into a payroll system.
Accrual policy controls
Automated PTO accrual rules, balance history, accrual caps and yearly resets support recurring entitlement policies. Custom accrual rules allow policies to vary between groups, while the history view helps explain how a balance was reached. Organizations with unusual rules should validate their policy design during the trial rather than assume every exception is covered.
Reports, locations and calendars
Reports cover leave time, balances, locations and balance history, with CSV and PDF export. Those formats suit payroll-adjacent review, management reporting and archiving, although they do not replace a direct payroll connection. Location scheduling and time reporting add value for distributed teams that need to see where people are working, not only who is absent.
Security and data residency
The maker says data is held in AWS data centers, backed up daily and protected by a firewall and encrypted account connections. European customers' data is hosted in Germany and non-European customers' data in the United States. The homepage describes the service as GDPR compliant.
Pricing
A free plan costs nothing for 1–3 users and has limited functionality, making it suitable for a very small team evaluating the workflow rather than running a full policy program. A free 30-day trial is available without a credit card, giving larger teams time to check accrual rules, approvals and exports before committing.
PlanPrice and termsBest fitFreefree; 1–3 users; limited functionalitySmall teams testing basic usePaid (1–40 users)$1.50 a month, billed yearly; $1.5 per user/moSmall organizations needing the paid feature setPaid (41–200 users)$1.20 a month, billed yearly; $1.2 per user/moMid-sized teams seeking the lower per-user rateUnlimited usersCustom pricing, billed yearly; 200+ users; fixed cost for unlimited usersLarger organizations with a broad user baseThe paid tiers are billed annually, so the lower monthly per-user figure comes with a yearly commitment. The free tier's three-user ceiling and limited functionality make it a proof-of-fit option, not a substitute for a production deployment with broader reporting and policy needs.
Platforms
actiPLANS runs on the web, Android and iOS. The mobile apps let employees submit requests and check schedules, while browser access supports administration and reporting. iCal feeds extend calendar visibility to Outlook, Google Calendar and other compatible calendars.
Who it's for
HR and people teams can centralize requests, balances and accrual policies; managers gain individual and bulk decisions; finance and payroll teams can export reports for downstream work; and executives, operations and project managers can review availability and locations. It is a stronger choice for teams managing leave and workplace presence together than for organizations whose primary requirement is automated payroll exchange.
Pros and cons
Pro: Employee self-service across web and mobile reduces routine HR administration.
Pro: Custom accrual rules, caps, resets and balance history support varied PTO policies.
Pro: Bulk approvals, location scheduling and CSV/PDF reports address operational workloads beyond a basic leave calendar.
Pro: A 30-day, no-card trial and a 1–3-user free tier lower the cost of evaluation.
Con: No payroll integrations means exported data or another manual bridge is required for payroll processing.
Con: The free plan is capped at three users and has limited functionality.
Con: Annual billing applies to paid plans, and the 200-plus-user tier uses custom pricing.
Alternatives
See the Leave Management Software selection when you want to compare a wider field. Choose Toggl Track instead when timer-based work tracking and broad desktop coverage matter more than leave-policy administration. OtisIO is a better direction for teams wanting rotas, a time clock, tasks and site management in its free tier. Pick TNC Track when a pay-as-you-grow model with five free seats is the priority. Day Off suits a small group wanting a free plan for up to 10 users with customizable leave types and one-step approval. LeaveBoard is an option for teams capped at nine employees that want an HR dashboard and absence calendar. Shiftbase is worth considering when shift planning and department or team limits are central. Staff Leave is an alternative for unlimited users on its free plan with mobile holiday booking and calendar feeds. BookYourPTO is another leave-focused option with a free Community plan.
Verdict
Choose actiPLANS if you need a structured leave process with self-service requests, configurable accruals, location visibility and mobile access at a low per-user annual rate. Its main reason to look elsewhere is the absence of payroll integration; organizations that require automatic payroll handoff should choose a different system or plan for exports and additional processing.
Verdict
actiPLANS specifies leave workflows, accrual rules, reporting and mobile apps, with a free plan and trial. Paid per-user rates are billed yearly, while the listed unlimited-user plan has no stated price.
Where Specifiction places it
- Leave Management Software#1 of 559.5
