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AfterSchool HQ

afterschoolhq.com

From $40.83/mo Free plan WebiOSAndroid
Visit afterschoolhq.com
Spec score 9.3 #1 of 31 in Childcare Management Software

What it is

AfterSchool HQ helps schools, activity providers, and youth programs manage activities and enrollment. Organizations can publish programs online for parents to register and pay, while administrators use rosters, attendance tracking, check-in and check-out, communication tools, and impact reporting. Parents can pay by credit card or ACH; providers can offer subscriptions or payment plans. Family communication is available by email and text. The platform runs on Android, iOS, and the web, with the parent app listed for web. It offers a free plan at free and a free trial. Activities processed through the service incur an after-school program support fee, and credit card payments also incur a transaction fee. The Help Center describes a Zapier integration that can trigger actions when a registration is submitted and requires an organization API key. AfterSchool HQ was founded in 2013 and is headquartered in Fishers, Indiana, USA.

Spec sheet

What it does
AfterSchool HQ is an online platform for schools and youth organizations to publish programs so families can discover, register and pay.Read 14 Oct 2026 · go.afterschoolhq.com
Purpose
AfterSchool HQ is a youth program management tool that helps parents find, register for, and pay for activities while helping organizations streamline administration and reporting.Read 4 Oct 2026 · go.afterschoolhq.com
Intended users
The company presents the product for schools, activity providers, and youth programs.Read 4 Oct 2026 · go.afterschoolhq.com
Integrations
Stripe is used for payment processing and providers can access Stripe payouts from the dashboard.Read 14 Oct 2026 · support.afterschoolhq.com
Security
The terms say retained data is encrypted at rest, access is restricted to authorized personnel, and activity is logged and monitored.Read 4 Oct 2026 · go.afterschoolhq.com
Support
The Help Center directs users with questions or technical difficulties to [email protected].Read 4 Oct 2026 · support.afterschoolhq.com
Headquarters
Fishers, Indiana, USARead 28 Sep 2026 · afterschoolhq.com
Founded
2013Read 28 Sep 2026 · afterschoolhq.com
AI data handling
The terms state that OpenAI does not train its models on business data processed through the Assistants API and that account assistants and chat threads are isolated.Read 4 Oct 2026 · go.afterschoolhq.com
API documentation
The public help center documents the Zapier key workflow but does not expose a general public REST API or SDK documentation.Read 14 Oct 2026 · support.afterschoolhq.com
Attendance
Staff can record attendance, edit check-in and check-out times, add internal notes and view attendance reports.Read 14 Oct 2026 · support.afterschoolhq.com
Authentication security
Two-factor authentication is documented for access to the AWS environment and is available as an organization setting in the help center.Read 14 Oct 2026 · go.afterschoolhq.com
Check-in and out
The feature list includes check-in and check-out to verify student pickup and drop-off.Read 4 Oct 2026 · go.afterschoolhq.com
Company founded
Preqin identifies AfterSchool HQ, LLC as founded in 2017 in Fishers, Indiana.Read 14 Oct 2026 · preqin.com
Company size
LinkedIn lists AfterSchool HQ as a privately held education company with 11–50 employees and headquarters in Fishers, Indiana.Read 14 Oct 2026 · linkedin.com
Connected apps
Connected apps may include the AHQ Hub App, AHQ Import App, AI Reporting Assistant, and Grafana, with availability depending on organization permissions and enabled features.Read 4 Oct 2026 · support.afterschoolhq.com
CRM
The feature catalog includes a unified student and contact CRM.Read 14 Oct 2026 · support.afterschoolhq.com
Custom forms
Providers can build custom registration forms to collect organization-specific information.Read 14 Oct 2026 · go.afterschoolhq.com
Documentation
The help center provides categorized guides covering activities, billing, registration, attendance, check-in, forms, payments, staff, reports and integrations.Read 14 Oct 2026 · support.afterschoolhq.com
Family communication
The product supports parent communication by email and text.Read 4 Oct 2026 · go.afterschoolhq.com
Features
The feature list includes online registration and payments, communication and management tools, impact reporting, rosters, and attendance tracking.Read 4 Oct 2026 · go.afterschoolhq.com
Fees
Activities processed through the platform incur an after-school program support fee, and credit card payments also incur a transaction fee.Read 4 Oct 2026 · go.afterschoolhq.com
Founders
The company identifies Darye Henry as CEO and co-founder and San Pathak as COO and co-founder.Read 14 Oct 2026 · go.afterschoolhq.com
Funding news
The 2023 Indiana Tech Venture Report records a $3 million seed round in June 2023 led by Reach Capital with several participating venture investors.Read 14 Oct 2026 · techpoint.org
Kiosk mode
The feature list includes a kiosk mode for participant check-in and check-out.Read 14 Oct 2026 · go.afterschoolhq.com
Licence
The terms describe the platform and its contents as proprietary material owned by AfterSchool HQ or licensors, so it is not open source.Read 14 Oct 2026 · go.afterschoolhq.com
Limit: feature gating
The help center says check-in and check-out availability depends on subscription plan and may require contacting support.Read 14 Oct 2026 · support.afterschoolhq.com
Limit: payment-plan coupons
Coupons cannot be applied to payment plans and are limited to registration fees.Read 14 Oct 2026 · support.afterschoolhq.com
Limit: transaction fees
Every activity transaction carries an AfterSchool HQ support fee, with an additional transaction fee when the parent pays by credit card.Read 14 Oct 2026 · go.afterschoolhq.com
Limit: uptime commitment
The terms disclaim any guarantee of continuous, uninterrupted or secure access.Read 14 Oct 2026 · go.afterschoolhq.com
Messaging
Providers can send parents and students email and text messages.Read 14 Oct 2026 · go.afterschoolhq.com
Mobile support
The product is described as compatible with mobile phones, and directory listings identify web, Android and iPhone/iPad deployment.Read 14 Oct 2026 · afterschoolhq.com
News: IPS partnership
AfterSchool HQ lists press coverage of its partnership with Indianapolis Public Schools dated May 8, 2022.Read 14 Oct 2026 · go.afterschoolhq.com
Online payments
The service accepts credit-card and ACH payments and supports provider-defined payment options.Read 14 Oct 2026 · go.afterschoolhq.com
Online registration
Parents can register children online and reuse saved family information for later registrations.Read 14 Oct 2026 · go.afterschoolhq.com
Payment plan limitation
Coupons can be used for registration fees but cannot be used for payment plans.Read 4 Oct 2026 · support.afterschoolhq.com
Payment plans
Providers can offer monthly, weekly or biweekly registration payment plans.Read 14 Oct 2026 · support.afterschoolhq.com
Payments
Parents can pay online by credit card or ACH, and providers can offer subscriptions or payment plans.Read 4 Oct 2026 · go.afterschoolhq.com
Permission slips
The platform supports permission slips and field-trip registration workflows.Read 14 Oct 2026 · go.afterschoolhq.com
Program profiles
Providers can create customizable profile pages that showcase their activities.Read 14 Oct 2026 · go.afterschoolhq.com
QR check-in
Check-in and check-out can use QR codes, with participant lookup also available by student ID.Read 14 Oct 2026 · support.afterschoolhq.com
Rating on Capterra
0.0 out of 5 from 0 reviewsRead 14 Oct 2026 · capterra.com
Rating on GetApp
0.0 out of 5 from 0 reviewsRead 14 Oct 2026 · getapp.com
Rating on Software Advice
No rating from 0 reviewsRead 14 Oct 2026 · softwareadvice.com
Registration
The platform lets schools and providers publish programs online so parents can register and pay.Read 4 Oct 2026 · go.afterschoolhq.com
Reporting
Impact reporting and performance tracking are positioned as core capabilities for sharing program results with funders.Read 14 Oct 2026 · go.afterschoolhq.com
Security encryption
The company states that stored data is encrypted and data in transit uses TLS.Read 14 Oct 2026 · go.afterschoolhq.com
Security hosting
AfterSchool HQ says its infrastructure runs on Amazon Web Services behind firewalls and restricted access controls.Read 14 Oct 2026 · go.afterschoolhq.com
Subscriptions
Providers can configure recurring weekly or monthly subscription charges for activities.Read 14 Oct 2026 · support.afterschoolhq.com
Surveys
Providers can create surveys, publish them and export survey submissions.Read 14 Oct 2026 · support.afterschoolhq.com
System requirements
The dedicated AfterSchool Attendance iOS app requires iOS 14 or later and is designed for iPhone and iPad.Read 14 Oct 2026 · apps.apple.com
Volunteer management
The platform includes volunteer-opportunity management and volunteer records.Read 14 Oct 2026 · go.afterschoolhq.com
Waitlists
An automated waitlist can capture registrations after an activity reaches its seat limit.Read 14 Oct 2026 · go.afterschoolhq.com
Zapier integration
A private Zapier connection can trigger on Registration Submitted events and requires an organization API key obtained from AfterSchool HQ.Read 14 Oct 2026 · support.afterschoolhq.com

Plans and prices

Free Free transaction-fee schedule applies to processed activities Read 14 Oct 2026 · go.afterschoolhq.com
Enterprise + Autopilot $490 a year flat rate, per year plan information not available on listing Read 14 Oct 2026 · capterra.com
Enterprise Priced on request Transaction fees apply to activities processed through AfterSchool HQ Read 4 Oct 2026 · go.afterschoolhq.com
Lite Priced on request Transaction fees apply to activities processed through AfterSchool HQ Read 4 Oct 2026 · go.afterschoolhq.com
Pro Priced on request Transaction fees apply to activities processed through AfterSchool HQ Read 4 Oct 2026 · go.afterschoolhq.com

Every AfterSchool HQ plan and price →

Strong points and limits

Strong points

  • Online registration and payment collection
  • Attendance, rosters, and pickup verification
  • Family communication by email and text
  • Free plan and free trial available

Limits

  • Program support fees apply to processed activities
  • Credit card payments incur a transaction fee
  • Coupons cannot be used for payment plans

Who it suits

It suits schools, activity providers, and youth programs that need online registration, payment, attendance, and family communication tools. Parents can use it to find and register for activities.

AfterSchool HQ in depth

Read the full write-up

AfterSchool HQ is a youth-program platform for schools, activity providers and other organizations running activities for children. It is best for teams that want families to enroll and pay online while staff coordinate attendance and communication. Its broad enrollment-to-pickup workflow is useful, but transaction fees and a restriction on coupons for payment plans may make it a poor fit for some providers.

Overview

Families can find programs, register and pay through the platform, while organizations manage rosters, attendance, billing and family messages. That joined-up workflow can reduce the need to handle sign-ups and day-to-day program administration separately. The trade-off is that processing activities through AfterSchool HQ carries a support fee, with an additional transaction fee for credit card payments.

Key features

Organizations can publish programs online and accept payments by credit card or ACH. Subscriptions and payment plans give providers options for collecting fees over time. However, coupons apply to registration fees only, not payment plans, which may constrain promotions for families paying in installments. Providers should also weigh both applicable fees when choosing how to collect payments.

Rosters and attendance tracking support routine program management, while check-in and check-out help verify student drop-off and pickup. Email and text messaging give staff direct ways to reach parents. Impact reporting extends the platform beyond enrollment administration to program outcomes.

A Zapier integration can trigger actions when a registration is submitted, which may help connect registration to other workflows; it requires an organization API key. Connected apps can include the AHQ Hub App, AHQ Import App, AI Reporting Assistant and Grafana, depending on organization permissions and enabled features.

The terms state that retained data is encrypted at rest, access is limited to authorized personnel, and activity is logged and monitored. They also state that OpenAI does not train its models on business data processed through the Assistants API, and that account assistants and chat threads are isolated.

Pricing

AfterSchool HQ uses a freemium model and offers a free trial. Its plan prices are:

PlanPriceWhat mattersFreefreeTransaction fees apply to activities processed through AfterSchool HQ.LiteCustom pricingTransaction fees apply to activities processed through AfterSchool HQ.ProCustom pricingTransaction fees apply to activities processed through AfterSchool HQ.EnterpriseCustom pricingTransaction fees apply to activities processed through AfterSchool HQ.The free plan gives organizations a way to start without a plan charge, but it is not fee-free when activities are processed through the platform. Lite, Pro and Enterprise all use custom pricing, so organizations comparing them will need to establish which plan suits their needs and budget. No plan-specific seat or usage caps are stated. The additional credit card transaction fee and the coupon restriction on payment plans matter regardless of plan.

Platforms

AfterSchool HQ runs on Android, iOS and the web. The parent app is web-based, so families looking specifically for a native parent app should consider that distinction.

Who it's for

Schools, activity providers and youth programs are the intended users. It is a sensible fit for organizations that need online enrollment and billing alongside attendance, pickup verification and parent messaging. Providers that rely on coupons for installment plans, or that need to minimize payment-processing costs, should compare alternatives before committing.

Pros and cons

One workflow from registration through attendance: online enrollment, billing, rosters, attendance and check-in/out address several stages of program operations.

Flexible payment collection: credit card, ACH, subscriptions and payment plans give providers multiple ways to collect, although coupons cannot be used on payment plans.

Multiple parent communication channels: email and text can reach families through the same platform used for program administration.

Fees apply to processed activities: the support fee applies to activities processed through the platform, and credit card payments also incur a transaction fee.

Custom-priced paid plans: Lite, Pro and Enterprise require a quote, making plan costs harder to compare upfront.

Web-based parent app: the parent app is web-based even though the product itself is available on mobile platforms.

Alternatives

For a broader shortlist, see Childcare Management Software.

Cheqdin is worth considering if a free plan capped at five students is enough; its free tier offers email support only, with no personalised training or record archiving at the limit. Its Starter plan is $68 a month.

OWNA may suit teams seeking a free plan with curriculum planning, sign-in/out attendance, a parent app and compliance features; its Premium plan is $39 a month.

QikKids may be a better fit for a provider choosing among place-based Playground tiers, from 0–39 to 70–99 places.

Sandbox Software is an alternative for smaller programs wanting a stated monthly price: its 0–24 Children plan costs $47 a month, with unlimited users and devices and no contract.

Kangarootime may suit a small operation that can work within a free tier of one program, one school and five staff members.

Neztio offers a free Starter plan for up to 15 children, while its Standard plan is $79 a month for unlimited children.

Uniqda is another option if a month-to-month plan for up to eight enrolled children is the relevant scale.

EZChildTrack is an option for programs seeking a paid subscription priced according to program size.

Verdict

Choose AfterSchool HQ if your school or youth program wants families to enroll and pay online while staff manage attendance, pickup and communication in one system. Its strongest case is the span from registration through daily operations; its main drawback is the combination of activity support and card transaction fees, plus the inability to apply coupons to payment plans. Look elsewhere if those costs or promotion limits outweigh the convenience of a shared workflow.

Verdict

AfterSchool HQ combines program enrollment, payment, attendance, and family communication in one platform. Check the transaction fees and payment-plan coupon restriction against your organization’s needs.

Where Specifiction places it

Alternatives to AfterSchool HQAll alternatives →