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SPECIFICTION
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Clean Smarts

cleansmarts.com

From $606/mo Free trial WebiOSAndroid
Visit cleansmarts.com
Spec score 8.2 #6 of 15 in Janitorial Software

What it is

Clean Smarts brings time tracking, scheduling, client communication, issue reporting, supply updates, inspections, and messaging together for commercial cleaning companies and janitorial staff. Employees can clock in or out through the mobile app, NFC sensors, text message, phone, or barcode. Managers can schedule teams in a drag-and-drop desktop calendar or mobile app, send notifications, and monitor live status. Teams and customers can report and track issues on mobile, desktop, or QR codes, with real-time alerts and photo or video attachments. Inspections support custom checklists, weighted tasks, due dates, and issue logging. Cleaners can update supply levels, and minimum thresholds can prompt reorder notices. QuickBooks Online can sync billing customers, account mappings, services, supplies, and invoices; its accounting feature may need to be enabled. Clean Smarts runs on Android, iOS, and web. The company offers a fully featured 14-day free trial. Annual Foundation pricing is $10,010 a year, and annual Expert pricing is $16,010 a year; both include additional per-user charges and plan limits.

Spec sheet

Purpose
Clean Smarts is an all-in-one tool for commercial cleaning companies and janitorial staff that automates time tracking, simplifies scheduling, and improves client communication.Read 3 Oct 2026 · cleansmarts.com
Security
Network requests use TLS encryption, files and backups are encrypted at rest, and administrator access can be scoped by module and service location.Read 3 Oct 2026 · cleansmarts.com
Support
Customers receive free live web training for their management team and can reach support by email or phone during U.S. business hours.Read 3 Oct 2026 · cleansmarts.com
Headquarters
Texas, USARead 28 Sep 2026 · cleansmarts.com
Inspections
Inspections support customized checklists, weighted tasks, due dates, and issue logging, with examples of industry standards including ISSA and APPA.Read 3 Oct 2026 · cleansmarts.com
Issue reporting
Teams and customers can submit and track issues on mobile, desktop, or through QR codes, with real-time notifications and photo or video attachments.Read 3 Oct 2026 · cleansmarts.com
Messaging
Users can message employees, teams, or customers with text, photos, or videos without sharing personal phone numbers.Read 3 Oct 2026 · cleansmarts.com
Notable limits
Foundation is capped at 100 users, Expert customers with more than 300 users must contact the company for a quote, and payroll is currently offered to U.S.-based companies.Read 3 Oct 2026 · cleansmarts.com
Privacy and retention
Account owners retain rights to platform data, can export it after cancellation, and can request permanent deletion; the page also says data may be retained for seven years for legal compliance.Read 3 Oct 2026 · cleansmarts.com
QuickBooks integration
The QuickBooks Online accounting integration can sync billing customers, account mappings, services, supplies, and invoices; the accounting feature may need to be enabled for an account.Read 3 Oct 2026 · support.cleansmarts.com
Reliability
Clean Smarts states a 99.9% uptime guarantee for its Service Level Agreement and says data is backed up daily with restoration available to any point within the last seven days.Read 3 Oct 2026 · cleansmarts.com
Scheduling
Managers can use a drag-and-drop desktop calendar and mobile app to schedule teams, send notifications, and track live status updates.Read 3 Oct 2026 · cleansmarts.com
Supplies
Cleaners can update supply levels in the mobile app, and customizable minimum thresholds can trigger reorder notices.Read 3 Oct 2026 · cleansmarts.com
Time tracking
Employees can clock in and out using the mobile app, NFC sensors, text message, phone call, or barcode.Read 3 Oct 2026 · cleansmarts.com
Trial and cancellation
The company offers a fully featured 14-day free trial and says customers can cancel at any time with one business day to process the request.Read 3 Oct 2026 · cleansmarts.com

Plans and prices

Payroll add-on $606 a month One-time, $200 fee for mid-year transfer from old payroll system Read 3 Oct 2026 · cleansmarts.com
Foundation (annual) $10,010 a year billed annually +$6 per additional user per month · Maximum 100 users Read 3 Oct 2026 · cleansmarts.com
Foundation (monthly) $12,510 a month billed monthly +$6 per additional user per month · Maximum 100 users Read 3 Oct 2026 · cleansmarts.com
Expert (annual) $16,010 a year billed annually +$8 per additional user per month · More than 300 users? Contact us for a quote. Read 3 Oct 2026 · cleansmarts.com
Expert (monthly) $20,010 a month billed monthly +$8 per additional user per month · More than 300 users? Contact us for a quote. Read 3 Oct 2026 · cleansmarts.com

Every Clean Smarts plan and price →

Strong points and limits

Strong points

  • Multiple clock-in methods, including NFC and barcode
  • Issue reports support photos and videos
  • Custom inspection checklists and weighted tasks
  • QuickBooks Online integration available
  • Fully featured 14-day trial

Limits

  • No free plan
  • Foundation is capped at 100 users
  • Expert teams over 300 users must request a quote
  • Payroll is offered only to US-based companies

Who it suits

Clean Smarts suits commercial cleaning operators coordinating field staff, client requests, inspections, and supplies. Its tools span mobile and desktop workflows, with QuickBooks Online integration for accounting tasks.

Verdict

Clean Smarts covers operational workflows from staff scheduling to client issue tracking and inspections. Check the user caps, additional per-user charges, and payroll availability against your organization before choosing a plan.

Where Specifiction places it

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