Skip to content
SPECIFICTION
Get listed

DoneTrace

donetrace.com

From $9/mo Free plan WebiOSAndroid
Visit donetrace.com
Spec score 9.3 #1 of 29 in Property Inspection Software

What it is

DoneTrace is property documentation and inspection software for landlords, property managers, inspectors, and other teams that produce property records. Users can create move-in, move-out, turnover, or inspection checklists and attach photo proof to each step. Completed inspections can be shared through links or exported as PDFs containing protocol details, timestamps, notes, and proof photos. Share links are revocable and scoped; recipients can view, run, save, print, or download without an account. The web app works in iOS Safari and Android Chrome without installation. DoneTrace says records use row-level security and that users own their data. Paid plans add visual protocol flows, and Team adds member invitations, workspace roles, and a shared template library. Direct property-management integrations are on the roadmap; PDFs and share links can be used with owner portals that accept document uploads. Saving runs requires an internet connection, and dedicated offline mode is on the roadmap. Free is free, billed forever; Pro is $9 a month; Team is $29 a month per workspace.

Spec sheet

What it does
DoneTrace provides property inspection and rental documentation software for landlords, property managers and inspectors.Read 14 Oct 2026 · donetrace.com
Purpose
DoneTrace is property documentation and inspection software for landlords, property managers, inspectors, and other teams that produce property records.Read 5 Oct 2026 · donetrace.com
Intended users
DoneTrace lists landlords, property managers, real estate inspectors, vacation-rental operators, contractors, insurance-claim documenters, HOA boards, and construction teams among its users.Read 5 Oct 2026 · donetrace.com
Integrations
Direct integrations with property-management platforms are on the roadmap; PDF export and share links can be used with owner portals that accept document uploads.Read 5 Oct 2026 · donetrace.com
Security
DoneTrace states that records use row-level security and that users own their data.Read 14 Oct 2026 · donetrace.com
Support
The site publishes [email protected] as its support contact.Read 14 Oct 2026 · donetrace.com
AI credit limits
The Free, Pro and Team plans provide 5, 50 and 200 AI credits per month respectively.Read 14 Oct 2026 · donetrace.com
Cancellation
Plans can be cancelled at any time and remain active through the current billing period.Read 14 Oct 2026 · donetrace.com
Checklist builder
Users can create move-in, move-out and inspection checklists in about one minute.Read 14 Oct 2026 · donetrace.com
Independent comparison
MobilesTalk's comparison lists DoneTrace's starting paid price as $9 per month and its free plan as available.Read 14 Oct 2026 · mobilestalk.net
Independent connectivity concern
RottenWiFi's review flags the need for an internet connection to save inspection runs as a limitation.Read 14 Oct 2026 · rottenwifi.com
Independent directory result
MobilesTalk's October 2026 listing describes DoneTrace as a web, iOS and Android property-inspection product and reports no reader reviews.Read 14 Oct 2026 · mobilestalk.net
Independent directory score
MobilesTalk assigns DoneTrace a 67/100 index score in its property-inspection category.Read 14 Oct 2026 · mobilestalk.net
Independent integration concern
RottenWiFi reports that direct property-management integrations are on the roadmap rather than currently available.Read 14 Oct 2026 · rottenwifi.com
Independent name collision
A separate public GitHub project also uses the name DoneTrace for an open-source local-first AI-workflow evidence and review tool; it is distinct from the property product at donetrace.com.Read 14 Oct 2026 · github.com
Independent name-collision deployment
The separate GitHub project says its workspace consists of local plain files and does not use network access at runtime.Read 14 Oct 2026 · github.com
Independent name-collision features
That separate GitHub project describes acceptance-before-execution, evidence-before-done, cross-model re-checking, handoffs and post-task harvesting.Read 14 Oct 2026 · github.com
Independent name-collision install
The separate GitHub project documents installation through the npm package ai-collab-open-system.Read 14 Oct 2026 · github.com
Independent template concern
RottenWiFi repeats that starter templates are not certified standards for regulated or safety-critical work.Read 14 Oct 2026 · rottenwifi.com
Inspection records
Users can build move-in, move-out, turnover, or inspection checklists and attach photo proof to checklist steps.Read 5 Oct 2026 · donetrace.com
Limit: connectivity
The FAQ says a connection is required to save runs; a dedicated offline mode is on the roadmap.Read 14 Oct 2026 · donetrace.com
Limit: integrations
Direct property-management integrations are not listed; the product describes PDF and share-link handoff instead.Read 14 Oct 2026 · donetrace.com
Limit: published detail
MobilesTalk says its initial listing lacked detailed feature and pricing information, indicating buyers may need to consult the maker directly.Read 14 Oct 2026 · mobilestalk.net
Mobile access
The web app works in iOS Safari and Android Chrome, and DoneTrace says no app installation is required.Read 5 Oct 2026 · donetrace.com
Mobile browser access
DoneTrace runs in iOS Safari and Android Chrome without requiring an app installation.Read 14 Oct 2026 · donetrace.com
Move-in and move-out comparison
The move-out workflow surfaces the original move-in evidence so users can compare property condition.Read 14 Oct 2026 · donetrace.com
Offline use
The FAQ says the web app requires a connection to save runs and that a dedicated offline mode is on the roadmap.Read 5 Oct 2026 · donetrace.com
PDF reports
Completed inspections produce packets containing protocol details, timestamps, notes and proof photos.Read 14 Oct 2026 · donetrace.com
Photo evidence
Photos can be attached to individual checklist steps as proof of findings.Read 14 Oct 2026 · donetrace.com
Praise: free tier
MobilesTalk identifies the free plan as a positive point in its directory summary.Read 14 Oct 2026 · mobilestalk.net
Protocol flows
Paid visual flows connect multiple checklists with decision gates, owners and evidence dependencies.Read 14 Oct 2026 · donetrace.com
Reports
Completed inspections can be shared by link or exported as an audit-ready PDF with protocol details, timestamps, notes, and proof photos.Read 5 Oct 2026 · donetrace.com
Share links
Reports can be shared through scoped, revocable links that recipients can open without an account.Read 14 Oct 2026 · donetrace.com
Sharing
Share links are revocable and scoped, and recipients can view, run, save, print, or download without an account.Read 5 Oct 2026 · donetrace.com
Supported industries
The site lists property management, landlords, inspectors, vacation rentals, contractors, insurance claims, HOA management and construction.Read 14 Oct 2026 · donetrace.com
Team collaboration
Team plans add member invitations, workspace roles and a shared template library.Read 14 Oct 2026 · donetrace.com
Team features
Team plans include member invitations, workspace roles, and a shared template library.Read 5 Oct 2026 · donetrace.com
Template limitation
Starter templates are presented as operational examples rather than certified inspection standards.Read 14 Oct 2026 · donetrace.com
Templates
Starter templates cover move-in, move-out, turnover, seasonal maintenance and damage documentation.Read 14 Oct 2026 · donetrace.com
Workspace permissions
Workspace roles control who can edit or run checklists.Read 14 Oct 2026 · donetrace.com
Yearly billing
The pricing page says yearly plans provide approximately two months free, although displayed plan cards show monthly prices.Read 14 Oct 2026 · donetrace.com

Plans and prices

Free Free forever Unlimited personal checklists · 5 AI draft credits/month · 1 workspace · Photo proof per step · PDF export + share links Read 14 Oct 2026 · donetrace.com
Pro $9 a month monthly 50 AI draft credits/month · Visual protocol flows · Custom industry tags · Advanced reviewers · Audit history · 14-day trial, card required Read 14 Oct 2026 · donetrace.com
Team $29 a month per workspace, monthly Everything in Pro · Team invitations · Workspace roles · Shared template library · 200 AI credits/month · 14-day trial, card required Read 14 Oct 2026 · donetrace.com
Operations Priced on request per month Everything in Team · SSO + SAML · Dedicated success · Custom retention · Unlimited AI add-ons Read 14 Oct 2026 · donetrace.com

Every DoneTrace plan and price →

Strong points and limits

Strong points

  • Supports move-in, move-out, turnover, and inspection checklists.
  • Adds photo proof to checklist steps.
  • Exports PDFs with timestamps, notes, and photos.
  • Recipients can access scoped links without an account.

Limits

  • Saving inspection runs requires a connection.
  • Dedicated offline mode is on the roadmap.
  • Direct property-management integrations are on the roadmap.
  • Starter templates are not certified inspection standards.

Who it suits

It suits property professionals and teams that need checklist-based records with photo evidence and shareable reports. Regulated or safety-critical workflows should have starter templates reviewed by a qualified expert.

DoneTrace in depth

Read the full write-up

DoneTrace is property inspection software for people who need repeatable records with photo evidence. It is best suited to landlords, property managers and inspection teams working online; its core strength is a clear trail from checklist step to shareable proof.

Overview

DoneTrace supports move-in, move-out, turnover and other inspection checklists, with photos attached to individual steps. Completed records can be shared by link or exported as PDFs containing protocol details, timestamps, notes and photos. This makes it a practical choice when documenting condition or work matters as much as marking tasks complete.

Recipients do not need an account to view, run, save, print or download through a share link. Links can be scoped and revoked, while DoneTrace says records use row-level security and users own their data. Those controls help with handoffs, but account-free access still calls for care in distributing links.

Key features

Evidence-backed records

Photo proof attached to checklist steps makes the resulting record more informative than a bare checklist. PDF export and links offer simple ways to give records to owners or retain them with a job file. Direct integrations with property-management platforms are on the roadmap; PDFs and links can be used with owner portals that accept document uploads.

Protocol flows and team workspaces

Paid plans add visual protocol flows that connect checklists through decision gates, owners and evidence dependencies. That structure is useful when work involves handoffs or conditional steps, rather than a single inspection list. Team plans also include member invitations, workspace roles and a shared template library, making them a better fit for coordinated work than the personal Free workspace.

Mobile use and connectivity

The web app works in iOS Safari and Android Chrome without an installation. But a connection is required to save inspection runs, and a dedicated offline mode is still on the roadmap. That rules DoneTrace out for field work where connectivity cannot be relied on, despite its mobile browser access.

Starter templates are examples, not certified inspection standards. DoneTrace advises review by a qualified expert for regulated or safety-critical workflows, so teams in those settings should not treat a template as a substitute for an approved standard.

Pricing

DoneTrace uses a freemium model with a free plan and paid plans from $9/mo. Free is free, billed forever, and includes unlimited personal checklists, 5 AI draft credits per month, 1 workspace, photo proof per step, PDF export and share links. It is a useful no-cost starting point for an individual, but the single-workspace scope and monthly credit cap are the clear boundaries.

Pro costs $9 a month, billed monthly. It raises the allowance to 50 AI draft credits per month and adds visual protocol flows, custom industry tags, advanced reviewers and audit history. A 14-day free trial requires a card. Pro fits an individual or small operation that needs structured workflows or review history, rather than just basic records.

Team costs $29 a month, billed per workspace and monthly. It includes team invitations, workspace roles, a shared template library and 200 AI credits per month. Its 14-day free trial also requires a card. The workspace-based charge and additional collaboration tools suit teams sharing templates and responsibilities; readers who work alone may not need those additions.

Operations has custom pricing, billed per month, for SSO + SAML, dedicated success, custom retention and unlimited AI add-ons. It is aimed at organizations needing those administrative provisions, rather than users seeking a low-cost checklist tool.

Platforms

DoneTrace is available on web, Android and iOS. Mobile access is through the web app in Android Chrome or iOS Safari; no installation is required. The online app must have a connection to save runs, so supported mobile platforms do not mean offline field capture.

Who it's for

DoneTrace names landlords, property managers, real estate inspectors, vacation-rental operators, contractors, insurance-claim documenters, HOA boards and construction teams among its intended users. It is most compelling for people who need repeatable checklists, photo evidence and a shareable record, and whose workflows can run online. Teams with conditional procedures may benefit from paid protocol flows; regulated or safety-critical users should have a qualified expert review templates before use.

Pros and cons

Pros: Photo proof at each checklist step and PDF exports with timestamps, notes and protocol details create a more useful inspection record.

Pros: Revocable, scoped links let recipients access records without accounts, reducing friction in owner handoffs.

Pros: A forever-free personal plan includes unlimited checklists, photo proof, PDFs and share links.

Cons: A connection is required to save runs, limiting use at properties with unreliable service.

Cons: Direct property-management integrations are not yet available; workflows must rely on PDFs or links with compatible owner portals.

Cons: Starter templates are not certified standards, so regulated or safety-critical work needs expert review.

Alternatives

For a broader set of options, browse Property Inspection Software. Choose Inspecto instead if its free tier’s 3 properties, 1 seat and unlimited inspections suit your needs; its PDFs are watermarked and it includes 3 Inspecto Agent credits per month. PropertyTrace may suit users focused on property reports and published tours: its free plan includes 10 properties and 5 reports per month, while Tours Pack costs £12 a month for 25 published tours per month.

The Property AI is another freemium alternative. Consider myInspections if its Landlord plan’s unlimited inspections and properties, single seat and branded reports fit your needs; it costs $8 a month. Homellya is a web-only alternative, with a free tier for 1 property and 1 user and an Essential plan at €3 a month.

Inventorai is a paid alternative with Android, iOS, web and API platforms, and no free plan. zInspector is another freemium alternative with Android, iOS, web and API support. InventoryBase is paid and offers Android, iOS, web and API access; its Solo plan costs $35 a month and includes unlimited reports and photos, 100 properties and one user.

Verdict

Choose DoneTrace if your inspection work needs checklist-level photo evidence and straightforward PDF or link sharing, especially when a free personal workspace is enough to start. Its strongest reason to choose it is the evidence-rich record; its strongest reason to look elsewhere is the requirement for a live connection to save runs.

Verdict

DoneTrace combines checklist records, photo proof, and PDF or link sharing for property documentation. Its online web app requires a connection to save runs, and template suitability should be reviewed for regulated or safety-critical work.

Where Specifiction places it

Alternatives to DoneTraceAll alternatives →