Event Passport PRO

Overview

Ticket sales, registration, agendas, check-in, sponsor showcases, networking and analytics sit alongside sponsor package management, pipeline, deliverable tracking and reporting. That combination can suit hybrid events where organizers need to manage both attendee activity and sponsor commitments. The trade-off is a complex price structure: the free plan is tightly capped, while PRO has a monthly minimum and still charges for paid tickets.

Key features

Registration and event operations

Organizers can set ticket types, prices and availability, with payments processed through Stripe Checkout. Registration forms support text, dropdown and multi-select fields, and data can be exported to CSV. Multi-track, multi-day agendas can be embedded on an event website using an iframe. These tools cover common planning and registration needs, though organizers should account for ticket fees as well as the subscription.

Check-in and attendee engagement

Unique QR codes support check-in at events or individual sessions, with GPS location verification available for check-ins. Attendees can earn digital passport stamps, appear on a live leaderboard and qualify for stamp- or rank-based prizes. AI matching uses interests, goals and sessions attended; attendees can also connect and exchange contact details in-app. These features give organizers ways to encourage participation, but networking profile visibility is opt-in, and location data may be collected with permission when an event requires verification.

Integrations and privacy

PRO includes CSV exports, webhooks and a read-only API. The maker says webhooks can send data to any system that receives HTTPS; API access must be enabled by contacting the company. The privacy policy describes technical and organizational safeguards while acknowledging that no internet transmission or electronic storage method is completely secure. Support is available through a contact form or [email protected].

Pricing

The FREE plan is free, billed forever, with no credit card needed. It allows one active experience at a time and up to 50 attendees, and charges $1.99 per paid ticket sold. It suits a small event that can stay within those limits; the per-ticket fee is a notable cost for paid events.

PRO All features costs 100.00 USD per month, billed per month. Each 200-attendee block costs $100/month, stated as $0.50 per attendee / mo; paid tickets cost $0.99 each. It includes unlimited experiences and attendees, with volume discounts up to 30%. PRO lowers the ticket fee and removes the free plan's experience and attendance caps, but its block-based monthly charge can be difficult to justify for a small event. There is no free trial.

Platforms

Event Passport PRO supports Android, iOS and web, and provides an API. Its event formats include hybrid events.

Who it's for

The platform is presented for conferences and trade shows, multi-event programs, newsletters and webinars, and corporate events. It is most compelling when an organizer can use several parts of the package—such as ticketing, sponsor tracking and attendee networking—rather than paying for PRO chiefly to run a small event. Organizers who need a free trial, or whose events fall comfortably within the free plan's limits, may prefer to start elsewhere.

Pros and cons

• Pro: Ticketing, registration, agendas, check-in, networking and sponsor workflows are combined, which can reduce the need to coordinate separate event tools.
• Pro: QR check-in, AI attendee matching and stamp-based gamification provide several ways to support on-site participation.
• Pro: PRO includes CSV exports, webhooks and a read-only API, giving organizers options for moving event data to other systems.
• Con: FREE permits only one active experience and up to 50 attendees, and charges $1.99 per paid ticket sold.
• Con: PRO's $100 monthly attendee block is a meaningful fixed cost for small events, even with its lower $0.99 paid-ticket fee.
• Con: Organizers must contact the company to enable API access on their account.

Alternatives

For a smaller event focused on speaker and attendee management, Novex Speaker Management has a free plan for one event and up to 150 attendees, with a free trial. For a web-only option, wehave offers the first 300 guests per season free; its paid plan has a €750/month minimum and is billed annually.

Organizers planning a conference for up to 500 attendees who want audience management, a mobile app, check-in and badging in one paid package should consider run.events, whose Essentials — Conference plan starts at 4300.00 EUR per year. For a sponsorship-focused option, compare event sponsorship management software; Clarity, SponsorCX, Sponsy, SportsGravy Sponsor Management and Optimy are also options, with pricing or plan details varying by product.

Verdict

Event Passport PRO is a strong fit for event organizers who want attendee operations, networking and sponsor tracking in one platform, especially when those capabilities will all be used. Its main drawback is the cost structure: a $100 monthly block plus ticket fees can outweigh the convenience for a small or lightly attended event. Choose it when the breadth supports the event program; look elsewhere when low cost or a free trial matters more.