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Rillsoft Project

rillsoft.com

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Spec score 8.7 #4 of 35 in Project Portfolio Management Software

What it is

Rillsoft Project supports project planning, scheduling, resource and capacity planning, multi-project planning, and project controlling. Scheduling tools include Gantt charts, task dependencies, automatic scheduling, critical path analysis, and buffer times. A shared resource pool tracks capacity, qualifications, working times, and availability across parallel projects; capacity analysis can flag demand and bottlenecks before specific employees are assigned. Project controlling compares progress, schedules, effort, and costs with reference plans to identify variances. The software imports and exports MS Project data through XML and Excel data through CSV. It is a Windows desktop client that can work with local project files, an on-premise Integration Server, or Rillsoft Cloud. A full-function trial lasts 30 days; afterward, projects can be read but not created or edited. Freeware is limited to private, non-commercial use, while Reader can view but not edit saved projects. Single-user licenses are listed from €357 a month, plus applicable VAT.

Spec sheet

What it does
Rillsoft Project is specialized software for multi-project resource planning, capacity planning, scheduling and project controlling for mid-sized industrial organizations.Read 15 Oct 2026 · rillsoft.com
Purpose
Rillsoft Project supports project planning, scheduling, resource planning, capacity planning, multi-project planning and project controlling.Read 30 Sep 2026 · rillsoft.com
Intended users
Rillsoft describes the product as suitable for mid-sized industrial companies, engineering offices, technical and IT service providers, manufacturing teams and PMO organizations.Read 30 Sep 2026 · rillsoft.com
Deployment
Rillsoft Project is a Windows desktop client that can use local project files standalone, connect to an on-premise Integration Server, or work with Rillsoft Cloud.Read 30 Sep 2026 · rillsoft.com
Free plan
YesRead 20 Sep 2026 · rillsoft.com
Trial
The full-function trial is free for 30 days; after expiry, existing projects can be read but not created or edited.Read 30 Sep 2026 · rillsoft.com
API
The official Integration Server API exposes projects, tasks, employees, workloads, vacations, documents and dashboards over HTTPS as JSON with an OpenAPI specification.Read 15 Oct 2026 · rillsoft.com
Integrations
Rillsoft Project supports MS Project import and export via XML and MS Excel import and export via CSV.Read 30 Sep 2026 · rillsoft.com
Security
The Integration Server provides role-based access rights, logs accesses and changes, and archives project versions with timestamps and user IDs.Read 30 Sep 2026 · rillsoft.com
Support
A software service agreement includes feature updates, program corrections, and support by phone, remote access and email; annual cost is 15% of list license cost with a €300 minimum.Read 30 Sep 2026 · rillsoft.com
Headquarters
Rillsoft GmbH lists its postal address in Leonberg, Germany.Read 30 Sep 2026 · rillsoft.com
AI extensibility
Project 10 includes a local MCP server reachable only at 127.0.0.1 so assistants or scripts can inspect and work with the open project without sending data to Rillsoft.Read 15 Oct 2026 · rillsoft.com
API versions
API v2 is the current REST interface introduced with Project 10, while v1 is maintained for the Android app and existing integrations.Read 15 Oct 2026 · rillsoft.com
Authentication
API v2 uses Bearer-token authentication and Project 10 uses JWT login.Read 15 Oct 2026 · rillsoft.com
Capacity analysis
Capacity planning can identify resource demand and bottlenecks before specific employees are assigned.Read 30 Sep 2026 · rillsoft.com
Company focus
LinkedIn describes Rillsoft's focus as scheduling, resource and capacity planning software, supported by video tutorials.Read 15 Oct 2026 · de.linkedin.com
Company founded
LinkedIn lists Rillsoft as founded in 2002.Read 15 Oct 2026 · de.linkedin.com
Company headquarters
LinkedIn lists Rillsoft GmbH in Leonberg, Baden-Württemberg, Germany.Read 15 Oct 2026 · de.linkedin.com
Company size
LinkedIn places Rillsoft in the 2–10 employee size range.Read 15 Oct 2026 · de.linkedin.com
Developer documentation
Documentation includes endpoint references generated from OpenAPI, installation guidance, authentication instructions and SOAP-to-REST migration guidance.Read 15 Oct 2026 · rillsoft.com
Free access
The vendor lists Free, Reader, Trial and Education offerings; Free is limited to private non-commercial scheduling, Reader is read-only, and Education is for educational use.Read 15 Oct 2026 · rillsoft.com
Free editions
Freeware is available for private, non-commercial use with limited scheduling features, and the Reader edition can view saved projects but cannot edit them.Read 30 Sep 2026 · rillsoft.com
GetApp feature listing
GetApp lists features including Gantt/timeline views, multiple projects, resource management, data import/export, document management, reporting, time and expense tracking and user management.Read 15 Oct 2026 · getapp.com
GetApp pricing observation
GetApp lists a starting price of 283.55 as a one-time payment and marks both a free trial and free version.Read 15 Oct 2026 · getapp.com
Import and export
The software exchanges data with Microsoft Project through XML and Microsoft Excel through CSV.Read 15 Oct 2026 · rillsoft.com
Integration Server
The on-premise server adds central database storage, multi-user operation, permissions, time tracking, vacation planning, document management, email notifications, iCalendar and a web interface.Read 15 Oct 2026 · rillsoft.com
License model
The product is sold under paid single-user or floating licenses, and the manual states that all rights are reserved and reproduction requires written permission.Read 15 Oct 2026 · rillsoft.com
Limit: feature breadth
The G2 reviewer says Rillsoft Project has fewer features than other scheduling programs they used.Read 15 Oct 2026 · g2.com
Local-data statement
The Education edition can run without mandatory cloud use, keep projects in local files and transmit no telemetry or project-work usage data.Read 15 Oct 2026 · rillsoft.com
Multi-project planning
Portfolios combine active projects and expose cross-project resource and capacity conflicts for prioritization scenarios.Read 15 Oct 2026 · rillsoft.com
Notable limit
Floating licenses are required for Citrix, Terminal Server or Windows Enterprise Multisession deployments and are sold from five licenses.Read 30 Sep 2026 · rillsoft.com
Operating models
Rillsoft Project can run standalone with local files, with an on-premise Integration Server, or through Rillsoft Cloud.Read 15 Oct 2026 · rp-doc.rillsoft.com
Praise: resource visibility
The G2 reviewer praises resource planning for coordinating internal and freelance workers and clearly visualizing plans and utilization.Read 15 Oct 2026 · g2.com
Praise: usability
The sole G2 reviewer describes the interface as straightforward and user-friendly, with planned tasks and preliminary appointments visible.Read 15 Oct 2026 · g2.com
Project controlling
Baselines support plan-versus-actual comparisons for dates, effort, resources and costs, including liquidity tracking.Read 15 Oct 2026 · rillsoft.com
Project planning
The product provides Gantt charts, task dependencies, automatic scheduling, critical-path analysis and buffer times.Read 15 Oct 2026 · rillsoft.com
Qualification-based planning
Tasks can specify required qualifications so demand and bottlenecks are assessed before individual employees are assigned.Read 15 Oct 2026 · rillsoft.com
Rating on G2
4.0 out of 5 from 1 reviewsRead 15 Oct 2026 · g2.com
Rating on GetApp
0 out of 5 from 0 reviewsRead 15 Oct 2026 · getapp.com
Resource planning
Resource pools hold capacities, qualifications, working times and availability so parallel projects can be evaluated against shared resources.Read 15 Oct 2026 · rillsoft.com
Scheduling
It provides Gantt charts, task dependencies, automatic scheduling, critical path analysis and buffer times.Read 30 Sep 2026 · rillsoft.com
Security statement
Rillsoft says it regularly updates the software to fix reported issues and close known security vulnerabilities.Read 15 Oct 2026 · rillsoft.com
Self-hosting systems
Integration Server supports Windows Server and Linux systems including Debian and CentOS.Read 15 Oct 2026 · rillsoft.com
Staff scheduling
Employee assignments, utilization reports and shift planning support scheduling work according to demand and availability.Read 15 Oct 2026 · rillsoft.com
Standalone limitation
Standalone mode lacks simultaneous shared central resource work, automatic portfolio consolidation and web time-entry or vacation functions.Read 15 Oct 2026 · rp-doc.rillsoft.com
System requirements
Desktop installation is supported on Windows 10, Windows 11 and corresponding Windows Server versions.Read 15 Oct 2026 · rillsoft.com
Technology
Rillsoft Project is a native C++ application using Microsoft Foundation Class Library, while server and cloud components use PHP, Symfony, Propel, JavaScript and ExtJS.Read 15 Oct 2026 · rillsoft.com

Plans and prices

Light — single-user license €357, paid once All prices per license in Euro plus applicable VAT. Project planning · Project controlling for deadlines Read 20 Sep 2026 · rillsoft.com
Light — single-user license €357 a month All prices per license in Euro plus applicable VAT. Project planning · Project controlling for deadlines Read 20 Sep 2026 · rillsoft.com
Standard — single-user license €579 a month All prices per license in Euro plus applicable VAT. Project planning · Team resource planning · Project controlling · Multi-project planning Read 20 Sep 2026 · rillsoft.com
Standard — single-user license €579, paid once All prices per license in Euro plus applicable VAT. Project planning · Team resource planning · Project controlling · Multi-project planning Read 20 Sep 2026 · rillsoft.com
Professional — single-user license €899 a month All prices per license in Euro plus applicable VAT. Project planning · Resource planning · Project controlling · Multi-project planning · Staff scheduling Read 20 Sep 2026 · rillsoft.com
Professional — single-user license €899, paid once All prices per license in Euro plus applicable VAT. Project planning · Resource planning · Project controlling · Multi-project planning · Staff scheduling Read 20 Sep 2026 · rillsoft.com
Enterprise — single-user license €1,399, paid once All prices per license in Euro plus applicable VAT. Project planning · Resource planning · Project controlling · Multi-project planning · Staff scheduling · Capacity planning Read 20 Sep 2026 · rillsoft.com
Enterprise — single-user license €1,399 a month All prices per license in Euro plus applicable VAT. Project planning · Resource planning · Project controlling · Multi-project planning · Staff scheduling · Capacity planning Read 20 Sep 2026 · rillsoft.com
Light — floating license €413 a month Floating licenses can be purchased from 5 licenses. Minimum 5 licenses Read 20 Sep 2026 · rillsoft.com
Light — floating license €413, paid once Floating licenses can be purchased from 5 licenses. Minimum 5 licenses Read 20 Sep 2026 · rillsoft.com
Standard — floating license €739, paid once Floating licenses can be purchased from 5 licenses. Minimum 5 licenses Read 20 Sep 2026 · rillsoft.com
Standard — floating license €739 a month Floating licenses can be purchased from 5 licenses. Minimum 5 licenses Read 20 Sep 2026 · rillsoft.com

Every Rillsoft Project plan and price →

Strong points and limits

Strong points

  • Gantt charts include dependencies and automatic scheduling.
  • Shared resource pool tracks availability across projects.
  • Capacity analysis can flag bottlenecks before assignments.
  • Imports and exports MS Project and Excel data.
  • Offers local, server, and cloud deployment options.

Limits

  • Trial projects become read-only after 30 days.
  • Freeware is limited to private, non-commercial use.
  • Reader edition cannot edit projects.
  • Single-user licenses start at €357 a month, plus VAT.

Who it suits

It is aimed at mid-sized industrial companies, engineering offices, technical and IT service providers, manufacturing teams, and PMOs. It suits organizations planning work across projects and tracking resource capacity and project variances.

Rillsoft Project in depth

Read the full write-up

Rillsoft Project is a project planning and controlling system for teams coordinating schedules, resources and costs across concurrent work. It suits industrial and engineering organizations, technical service providers, manufacturers and PMOs that need shared capacity planning as well as project schedules. Its breadth is useful, but the paid editions and deployment choices are aimed more at structured teams than occasional project planners.

Overview

The product connects schedule planning with resource management and project control. Gantt charts, task dependencies, automatic scheduling, critical-path analysis and buffer times support deadline planning; project controlling compares progress, schedules, effort and costs with reference plans to expose variances.

For work spanning projects, a central resource pool tracks capacity, qualifications, working times and availability. Capacity analysis can reveal demand and bottlenecks before assigning named employees. Portfolio prioritization, scenario planning, budget tracking, executive reporting and cross-project dependencies extend the view beyond individual schedules.

MS Project XML and Excel CSV import and export provide practical routes for exchanging plans and data. The maker, Rillsoft Project, is headquartered in Leonberg, Germany, and was founded in 2003.

Key features

Scheduling and control: Dependencies, automatic scheduling, critical-path analysis and buffers help teams structure schedules; comparisons against reference plans make schedule, effort, cost and progress variances visible.

Shared resource planning: The resource pool tracks availability and qualifications across parallel projects, while capacity analysis can flag bottlenecks before staff are assigned. This is valuable where workload must be balanced before managers commit specific people.

Team and portfolio planning: Multi-project planning, cross-project dependencies, prioritization and scenario planning support decisions across a portfolio rather than only within a single project.

Data exchange: MS Project XML and MS Excel CSV import and export help teams move existing project information into or out of the system.

Server governance: The on-premise Integration Server offers role-based access, logs access and changes, and archives project versions with timestamps and user IDs. Those controls suit teams that need an audit trail.

Pricing

Rillsoft uses a freemium model, with a free 30-day full-function trial and paid licenses. The trial allows full functionality during the period; afterward, projects can be read but not created or edited. Freeware is also available for private, non-commercial use with limited scheduling, while the Reader edition can open saved projects but cannot edit them. These are useful for viewing or evaluating plans, not ongoing collaborative planning.

Light — single-user license: €357 a month. Includes project planning and deadline controlling. It is the entry point for an individual focused on schedules and deadlines, but omits the broader resource and multi-project scope of higher editions.

Standard — single-user license: €579 a month. Adds team resource planning and multi-project planning to project planning and controlling, making it a better fit for coordinating shared workloads across projects.

Professional — single-user license: €899 a month. Includes resource planning, multi-project planning and staff scheduling alongside controlling and project planning. Choose it when staff scheduling is required.

Enterprise — single-user license: €1,399 a month. Adds capacity planning to the Professional feature set, fitting organizations that need to analyze resource demand and bottlenecks.

Light — floating license: €413 a month; floating licenses are sold from five licenses. This is a higher-cost access model with a five-license minimum, so it is not a small-team substitute for a single-user license.

Standard — floating license: €739 a month; minimum five licenses. It adds team resource and multi-project planning to the floating Light option.

Prices are per license in Euro plus applicable VAT. The software service agreement, which includes feature updates, corrections and phone, remote-access and email support, costs 15% of list license cost annually, with a €300 minimum. Organizations using Citrix, Terminal Server or Windows Enterprise Multisession need floating licenses, and the five-license minimum matters before comparing per-license costs.

Platforms

Rillsoft Project is a Windows desktop client that can use local project files on its own, connect to an on-premise Integration Server, or work with Rillsoft Cloud. The listed platform range also includes Linux, web and self-hosted. Teams should distinguish those deployment choices from the Windows desktop client when deciding how users will access projects.

Who it's for

The strongest fit is a mid-sized industrial company, engineering office, technical or IT service provider, manufacturing team or PMO balancing schedules and people across concurrent projects. The central resource pool and capacity analysis address workload planning, while controlling helps managers compare delivery against reference plans. A solo user needing only basic scheduling may find the higher editions and server or cloud choices unnecessary.

Pros and cons

Pro: Schedule and control in one system. Teams can plan dependencies and deadlines, then compare progress, effort and costs against reference plans.

Pro: Resource demand can be assessed before naming staff. Capacity analysis helps surface bottlenecks while plans are still being shaped.

Pro: Several deployment paths. Local files, an on-premise server and cloud use give organizations different ways to manage project access.

Con: The trial becomes read-only. After 30 days, existing projects remain viewable, but creating or editing them requires a continuing license.

Con: Free editions are narrow. Freeware is for private, non-commercial use and has limited scheduling; Reader cannot edit.

Con: Shared-terminal deployments raise the entry cost. Citrix and specified Windows multiuser environments require floating licenses with a five-license minimum.

Alternatives

For a broader shortlist, compare Project Portfolio Management Software, Gantt Chart Software and Project Management Software.

Planforge is worth considering if a free cloud plan for up to four users is the priority; its free tier has no time limit, while Rillsoft's full-function trial lasts 30 days and its freeware is restricted to private, non-commercial use.

PDWare ResourceFirst is another paid option for readers comparing resource-planning software across a broad platform range.

Tempo Portfolio Manager may suit a small team looking for a free web plan capped at 10 members, 3 projects and 300 tasks.

FoxPlan offers a free tier for up to three users and unlimited portfolios, projects and programs, making it relevant when those free-plan caps matter more than Rillsoft's paid-edition scope.

ITM Platform is an option for teams seeking a free team-member tier with timesheets, task progress reports, documentation and collaboration.

Nimble is a web option with a free plan for up to 10 users and 10 projects.

OnePlan is a paid alternative with a free trial and plans requiring at least three users.

Planisware Orchestra is another paid option, with subscription fees provided on request.

Verdict

Choose Rillsoft Project if your organization needs detailed schedules tied to cross-project resource planning, capacity analysis and project controlling, especially in an industrial, engineering or PMO setting. Its main advantage is bringing those planning and control concerns together with local, server and cloud deployment choices. Look elsewhere if you need a genuinely editable free edition for business use, or if a five-license floating minimum is impractical for your deployment.

Verdict

Rillsoft Project combines scheduling, resource planning, and project controlling with local, server, and cloud deployment choices. Check the post-trial restrictions and license terms, including applicable VAT.

Where Specifiction places it

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