Stoodio

Stoodio is studio management software for photographers, videographers, and studio owners. It is a strong fit for solo creators who want clients to book online and need to track projects through delivery. The free plan covers a wide range of studio administration, while team coordination and equipment tracking are optional purchases.

Overview

Stoodio brings bookings, scheduling, project progress, client records, and financial tracking together. Clients can book through a public portal, and status updates follow work from shoots through editing and delivery. Keeping client, contract, and project details together makes it a practical home for the administrative side of a small studio, rather than just a booking calendar.

The calendar and automatic reminders support day-to-day scheduling; finance and expense tracking, payment tracking, and professional invoices cover routine business tasks. The central trade-off is scope: the free core supports solo work well, but studios that need booking coordination across team roles or rental-gear tracking must pay for separate add-ons.

Key features

Bookings and project workflow

Clients can self-book, and the free plan has unlimited bookings. That removes a meaningful constraint for solo creators taking frequent sessions. Project status updates then track shoots, editing, and delivery, keeping the work visible beyond the initial appointment.

Client and studio administration

The CRM keeps client, contract, and project details together, while the studio calendar, calendar availability, schedule management, and automatic reminders address scheduling. Finance and expense tracking, payment tracking, and professional invoices make Stoodio broader than a simple booking tool. Its value is strongest for operators who want these connected in one system; readers seeking only a narrow scheduling function may not need that breadth.

Data and payments

Payments are processed through Paymongo, and Stoodio says it does not keep full card details on its servers. Data is encrypted in transit and at rest and stored using Supabase/PostgreSQL infrastructure. Users own uploaded data and can access, export, or request its deletion; Stoodio says it does not sell, rent, or trade that data for marketing. The maker lists [email protected] for questions and data requests.

Pricing

The Free plan costs nothing and includes unlimited bookings, the client and project CRM, finance and expense tracking, a public booking portal, monthly wrapped, calendar availability, payment tracking, and schedule management. For a solo creator, that is a substantial working set without a booking quota. Its main omissions for expanding operations are team roles and equipment organization.

Team Collab Unlock costs 99 PHP as a one-time purchase, billed one-time, and adds team roles and booking coordination. It suits studios where bookings need coordination beyond one person. Gears Unlock also costs 99 PHP as a one-time purchase, billed one-time; it adds equipment organization, rental and availability tracking, and serial numbers, making it the relevant purchase for studios managing gear rentals. These are one-time add-ons, not monthly plan upgrades. Subscriptions may be billed monthly or annually, and tokens do not expire.

Platforms

Stoodio supports Android, iOS, macOS, web, and Windows. It is a Progressive Web App installable on iOS and Android, with installation instructions for macOS Chrome and Windows Edge as well. That gives users mobile access alongside desktop browser use, though it is not described as a separate native desktop application.

Who it's for

Stoodio is best suited to solo photographers and videographers who want a free booking portal, unlimited bookings, and tools for tracking projects and finances. Small studios can add coordination or gear tools as needed. It is less compelling for a team that expects those capabilities to be included in its base plan.

Pros and cons

Pro: Unlimited bookings and a public portal on the free plan let solo creators accept self-bookings without a booking cap.

Pro: Client records, project tracking, scheduling, and finance tools span work from booking through delivery and payment.

Pro: Users can access, export, or request deletion of their data, and the stated payment process avoids storing full card details on Stoodio's servers.

Con: Team roles and booking coordination require a separate one-time purchase, so collaborative studios pay beyond the free core.

Con: Equipment organization and rental tracking are also separate, which matters for studios that manage gear availability and serial numbers.

Alternatives

For a broader shortlist, see Photography Studio Management Software. Consider Sign&Shoot if a capped free plan with two bookings per month, one service listing, and a 3% platform fee on payments is acceptable and you want to compare its paid Pro tier. KudosCRM is worth considering if user seats and contact limits matter more: its free plan allows up to three users and 1,000 contacts, with one pipeline, tasks, activities, and one email inbox.

Pixieset Studio Manager is another free option, with unlimited invoices, three contracts, three quotes or questionnaires, one active session type, basic booking and scheduling, and online payments. Choose Airstudio if a paid plan with up to 10 active users better suits your studio; its monthly Premium Plan costs $200 a month. Captura offers a free plan with three active bookings, unlimited leads, 5 GB storage, one user, and 30 portfolio photos, or a Pro plan at $19 a month.

Light Blue may suit buyers looking for paid software priced by device count, with a plan for up to five devices at $32.50 a month. StudioPlus Stratus starts at $54.95 a month month-to-month for one user license, with additional licenses priced separately. 17hats is a paid alternative with an all-features subscription at $60 a month.

Verdict

Choose Stoodio if you are a solo photographer or videographer who wants uncapped client booking and a connected workflow for projects, client records, and finances without a subscription fee. Its main limitation is that team coordination and equipment tracking are paid add-ons; studios that need those capabilities in their core plan should compare alternatives before committing.