Toki

Toki is an AI scheduling service that turns incoming notes and messages into calendar plans, then helps coordinate and follow up. It is best suited to people who handle scheduling across several channels and want one assistant for capture, booking, and reminders. Its breadth is useful, but the free tier’s calendar and quota limits make it a better fit for light use than a demanding schedule.

Overview

Toki combines calendar and task management with action automation. Rather than focusing only on booking meetings, it aims to move plans from scattered inputs into scheduled events and follow-up. That wider role is valuable when plans arrive in varied formats; people who mainly need a booking page may not need the extra scheduling layer.

Key features

AI Scheduling converts voice notes, text messages, screenshots, and forwarded emails into calendar events. This can reduce manual entry when plans arrive outside a calendar, while the Free plan’s basic quota is explicitly aimed at low-frequency demand. Booking links show real availability, create events, and send reminders automatically. Toki can also contact meeting attendees to find a mutually workable time, making it more useful for coordination than a booking link alone.

Reminders include push notifications, iOS alarms, and CallMe escalation. Daily and weekly insights summarize upcoming plans and time use, offering a way to review how a schedule is shaping up. Toki supports Google Calendar, iCloud, Outlook, Apple Watch, and Siri.

WhatsApp is no longer supported: Toki says a change to WhatsApp Business Solution Terms prevents standalone AI products from operating directly on the platform. Anyone who relies on WhatsApp for scheduling should look elsewhere. Toki’s privacy policy describes encryption and other security measures and says personal information and user data are not used for AI training. Personal data is stored and processed on servers in Virginia, United States; the policy describes its practices in accordance with Singapore’s PDPA and the EU GDPR.

Pricing

The Free plan costs nothing and allows up to three calendars, with the AI scheduling assistant and a basic quota for low-frequency demand. It is a sensible starting point for a small calendar setup, but the quota makes it less suitable for frequent scheduling.

The unnamed paid plan costs $3.99 a month, billed monthly, with a yearly billing option shown as 6.65 USD/month. It includes a 7-day free trial, up to five calendars, personal preference memory, smart scheduling and conflict resolution, and ample AI power for busy days. This is the more appropriate step up for a busy individual who needs more scheduling capacity and personalized preferences.

Schedule like a pro costs $9.99 a month, billed monthly, with a yearly billing option shown as 16.65 USD/month. It also includes a 7-day free trial and up to five calendars, alongside personal preference memory and smart scheduling with conflict resolution; its distinguishing promise is max-velocity AI automation for professionals. Choose it when that higher automation tier matters, rather than for additional calendar capacity, which remains capped at five. The paid plans share the same stated calendar limit, so the difference is in AI capacity and automation, not more connected calendars.

Platforms

Toki is available on Android, iOS, Linux, macOS, web, and Windows. The broad platform range suits people who move between desktop and mobile devices; Apple Watch and Siri support add options for Apple users.

Who it's for

Toki is a strong candidate for individuals who receive plans through different channels, coordinate meeting times with others, and want reminders after events are booked. Its free plan can suit low-frequency use across up to three calendars. People with heavier demand should consider a paid tier, while WhatsApp-dependent users should rule it out.

Pros and cons

Pros: Converts four kinds of input into calendar events, reducing manual capture when plans arrive as notes, messages, screenshots, or email.

Pros: Combines availability-based booking with attendee coordination and automatic reminders, covering more of the scheduling process than booking alone.

Pros: Offers six platforms, plus Apple Watch and Siri support.

Cons: The free tier is capped at three calendars and a basic low-frequency quota, limiting its usefulness for busy schedules.

Cons: Both paid tiers cap users at five calendars, so upgrading does not expand calendar capacity beyond that.

Cons: WhatsApp service has been discontinued, excluding workflows built around that channel.

Alternatives

For a different scheduling focus, Remeet has a free plan with one weekly sync hour, up to 15 users, two weeks of cloud recordings, and a free concierge onboarding session. Sidekick Scheduling is another freemium option, with a free Hero Plan and support for Android, iOS, and web. CalendarBridge AI Scheduling Assistant is worth considering if a paid entry point is preferable: its Basic plan costs $5 a month and includes unlimited event syncing and up to 10 scheduling pages.

Clara has a web-only free plan limited to 14 days and five meetings, while its Standard plan costs $80 a month; it may suit readers comparing a short, tightly capped free option with a higher-priced paid plan. Ari offers a free plan with 10 meetings total, one Google and one Microsoft calendar, one booking page, and Zoom, Meet, and Teams links, a fit for readers whose needs fall within those limits. Kronologic has a free plan with a booking page, Google Calendar, and two meeting types, which may suit a modest booking setup. Schedly offers a free plan with one user seat, one service or event type, one location, one calendar connection, and unlimited bookings, making its stated booking allowance a point of contrast. DayOtter has a free plan with an AI scheduling assistant, unlimited event types and booking pages, calendar sync, email reminders, and group polls; it is worth comparing when those free-plan booking features are priorities.

Browse AI Scheduling Assistants, AI Personal Assistants, or Calendar apps for more options.

Verdict

Choose Toki if you want one assistant to capture plans from varied inputs, coordinate meeting times, and keep events moving with reminders. Its main advantage is that joined-up scheduling workflow across a broad range of platforms. Look elsewhere if WhatsApp is central to your process, or if the five-calendar ceiling and paid-tier distinction do not match your needs.