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Zen Planner

zenplanner.com

From $39/mo WebiOSAndroidAPI
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Spec score 8.6 #16 of 106 in Membership Management Software

What it is

Zen Planner is gym and fitness-business management software for handling memberships, operations, and community. Its tools include automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards. Martial arts businesses can track skills and belts. Zen Planner Engage adds marketing and member communication tools, including automated follow-ups and trial nurturing. The platform describes member and staff mobile apps; the Member App is available on iOS and Android and is free to download for members of Zen Planner gyms. Pricing scales with active members: Studio starts at $99 a month, Essentials at $198 a month, and Ultimate at $348 a month for 0–45 active members. At 251 or more active members, the listed prices are $289/mo, $388/mo, and $538/mo, respectively. Prospects and staff do not count as active members. Subscriptions are month-to-month, with an annual contract available on request. Zen Planner lists integrations such as SugarWOD, Wellhub, ClassPass, Zapier, Google Calendar, Shopify, and Printful, plus a custom API option. The company says it provides setup guidance, data migration, and staff training during a switch.

Spec sheet

What it does
Zen Planner is SaaS management software for gyms, martial-arts schools, CrossFit affiliates, MMA gyms and boutique studios.Read 14 Oct 2026 · zenplanner.com
Free plan
NoRead 21 Sep 2026 · zenplanner.com
Paid from
99Read 21 Sep 2026 · zenplanner.com
Integrations
Official integration pages list SugarWOD, Google Calendar, Microsoft 365, Shopify, Printful, YouTube, TikTok, WhatsApp, Perkville and HybridAF connections.Read 14 Oct 2026 · zenplanner.com
Mobile apps
Member and staff apps support booking, check-in, billing, attendance, retail, schedules, contracts and staff time clocks.Read 14 Oct 2026 · apps.apple.com
Headquarters
Birmingham, Alabama, United StatesRead 28 Sep 2026 · zenplanner.com
Founded
LinkedIn and official materials state that Zen Planner was founded in 2006 by a martial-arts school owner.Read 14 Oct 2026 · linkedin.com
API availability
Daxko publishes a Zen Planner API reference, but access requires contacting a Daxko sales representative.Read 14 Oct 2026 · demo-docs.partners.daxko.com
API documentation depth
The API portal says that after access is granted developers can use product getting-started guides, tutorials and API references.Read 14 Oct 2026 · demo-docs.partners.daxko.com
Billing and payments
Zen Planner automates recurring billing, supports card and ACH processing, and prices subscriptions by active members rather than staff or prospects.Read 14 Oct 2026 · zenplanner.com
Class scheduling
YesRead 21 Sep 2026 · zenplanner.com
Company size and headquarters
LinkedIn lists Daxko Zen Planner as a privately held software company with 51–200 employees headquartered in Homewood, Alabama.Read 14 Oct 2026 · linkedin.com
Contract terms
Zen Planner says subscriptions are month-to-month, with an annual contract available on request.Read 30 Sep 2026 · zenplanner.com
Core tools
Its listed tools include membership management, automated billing, attendance and workout tracking, online class scheduling, reporting, and dashboards.Read 30 Sep 2026 · zenplanner.com
Custom API
The integrations page lists a custom API as an option for connecting systems.Read 30 Sep 2026 · zenplanner.com
Legal entity and ownership
Crunchbase identifies the legal name as Zen Planner, LLC and says the company was acquired by Daxko.Read 14 Oct 2026 · crunchbase.com
Limit: Android app complaints
Google Play reviewers report slow loading, crashes, calendar-sync failures and difficulty using the software for prorated memberships.Read 14 Oct 2026 · play.google.com
Limit: bugs and performance
Capterra reviewers report bugs, lagging behavior, delayed dashboard updates and occasional mobile-app timing problems.Read 14 Oct 2026 · capterra.com
Limit: kiosk and Android experience
TrustRadius reviewers cite a lagging attendance kiosk and request a stronger Android app.Read 14 Oct 2026 · trustradius.com
Limit: new staff app
Apple staff-app reviewers complain that the redesigned interface is harder to use on iPad kiosks, adds extra steps and has missing or changed check-in workflows.Read 14 Oct 2026 · apps.apple.com
Limit: setup and navigation
G2 reviewers report cumbersome setup, clunky switching between multiple gyms and difficulty finding attendance or billing information.Read 14 Oct 2026 · g2.com
Marketing
Zen Planner Engage offers marketing and member communication tools, and the site lists automated follow-ups and trial nurturing among member journey features.Read 30 Sep 2026 · zenplanner.com
Marketing automation
Zen Planner Engage adds CRM functions, AI campaign generation, lead management and automated marketing journeys.Read 14 Oct 2026 · zenplanner.com
Martial arts
The platform includes skill and belt tracking for martial arts businesses.Read 30 Sep 2026 · zenplanner.com
Martial-arts tools
Martial-arts customers get belt and skill tracking, testing events and curriculum-oriented progress records.Read 14 Oct 2026 · zenplanner.com
Member app access
The Member App is free to download for members of Zen Planner gyms.Read 30 Sep 2026 · zenplanner.com
Membership management
The system tracks member status, billing and attendance, supports family accounts and lets members self-manage accounts.Read 14 Oct 2026 · zenplanner.com
Praise: long-term support
Trustpilot reviewers frequently credit Zen Planner’s support team and say the platform improves their gym operations.Read 14 Oct 2026 · trustpilot.com
Praise: organization and customer service
Capterra reviewers commonly praise organization of memberships, attendance and operations, along with knowledgeable customer support.Read 14 Oct 2026 · capterra.com
Praise: reporting and ease of use
TrustRadius reviewers highlight a simple interface, strong reporting and responsive, knowledgeable support staff.Read 14 Oct 2026 · trustradius.com
Praise: usability and support
G2 reviewers repeatedly describe Zen Planner as easy to use and praise its attendance, billing, reporting and support capabilities.Read 14 Oct 2026 · g2.com
Pricing basis
Pricing scales by active members; the page says prospects and staff are not counted, and defines an active member as someone with a membership or who attended an event in the past month.Read 30 Sep 2026 · zenplanner.com
Rating on Apple App Store
4.6 out of 5 from 7.4K ratings for Zen Planner Member App.Read 14 Oct 2026 · apps.apple.com
Rating on Capterra
4.3 out of 5 from 270 reviews.Read 14 Oct 2026 · capterra.com
Rating on G2
4.2 out of 5 from 104 reviews.Read 14 Oct 2026 · g2.com
Rating on Google Play
4.7 out of 5 from about 4.56K reviews for Zen Planner Member App.Read 14 Oct 2026 · play.google.com
Rating on Trustpilot
3.8 out of 5 from 342 reviews.Read 14 Oct 2026 · trustpilot.com
Rating on TrustRadius
7 out of 10 from 3 reviews and ratings.Read 14 Oct 2026 · trustradius.com
Reporting
Reporting tools cover retention, revenue and attendance trends, with custom reports, exports and dashboards.Read 14 Oct 2026 · zenplanner.com
Scheduling
It provides recurring calendars, appointment booking, waitlists, capacity limits, reminders and multi-location scheduling.Read 14 Oct 2026 · zenplanner.com
Security and compliance
Zen Planner states that it follows PCI and GDPR requirements and uses security controls against malware, breaches and leaks.Read 14 Oct 2026 · zenplanner.com
Support and migration
The company says it provides a specialist to map out setup, migrates data, and trains staff during switching.Read 30 Sep 2026 · zenplanner.com
Support and onboarding
Official materials state that customers receive chat, phone, email and help-center support plus onboarding and data-migration assistance.Read 14 Oct 2026 · zenplanner.com
System requirement
The current Zen Planner Mobile iOS listing requires iOS 16.4 or later; Apple silicon Macs require macOS 12 or later.Read 14 Oct 2026 · apps.apple.com
Trust and privacy resources
Zen Planner's official information page links to Daxko's Trust Center, privacy policy, and GDPR policy.Read 30 Sep 2026 · zenplanner.com
Website builder
The website product offers customizable design, SEO optimization, embedded schedules and lead-capture forms.Read 14 Oct 2026 · zenplanner.com
Who it serves
The site names martial arts and BJJ gyms, CrossFit gyms, personal training gyms, boutique fitness studios, yoga studios, and group fitness businesses as audiences.Read 30 Sep 2026 · zenplanner.com
Workout tracking
Members can log workouts and progress through advanced workout tracking with native SugarWOD integration for CrossFit users.Read 14 Oct 2026 · zenplanner.com

Plans and prices

Zen Planner Studio $99 a month 0-45 active members 45 active members Read 21 Sep 2026 · zenplanner.com
Zen Planner Essentials $198 a month 0-45 active members 45 active members Read 21 Sep 2026 · zenplanner.com
Zen Planner Ultimate $348 a month 0-45 active members 45 active members Read 21 Sep 2026 · zenplanner.com
New Business Bundle $199 a month Starting price Studio and Essentials features · Custom website with integrated lead capture · Branded member app · Billing, scheduling, and reporting Read 21 Sep 2026 · zenplanner.com
Website $99 a month Add-on Customizable branded design · SEO optimization · Integrated lead capture Read 21 Sep 2026 · zenplanner.com
Zen Planner Engage $249 a month Add-on Marketing automation · AI-powered campaigns · Lead management Read 21 Sep 2026 · zenplanner.com
Branded app $39 a month Add-on Custom-branded member mobile app Read 21 Sep 2026 · zenplanner.com
Card Reader (Lane 3600) $39 a month Add-on EMV payment device Read 21 Sep 2026 · zenplanner.com
Branded mobile app add-on $39 a month $39/month Custom-branded member app Read 14 Oct 2026 · zenplanner.com
EMV card reader add-on $39 a month $39/month In-person payment device Read 14 Oct 2026 · zenplanner.com
Studio $99 a month Month-to-month; price varies by active-member tier. 0–45 active members starts at $99/mo; 251+ active members $289/mo · Full Studio features at every tier Read 30 Sep 2026 · zenplanner.com
Website $99 a month $99/month standalone Branded website · SEO optimization · integrated lead capture Read 14 Oct 2026 · zenplanner.com

Every Zen Planner plan and price →

Strong points and limits

Strong points

  • Automated billing and attendance tracking are included.
  • Martial arts businesses can track skills and belts.
  • Member App is available on iOS and Android.
  • Month-to-month subscriptions are offered.
  • Setup, migration, and staff training are provided.

Limits

  • No free plan is offered.
  • Pricing increases with active-member tier.
  • Engage and branded app are paid add-ons.
  • Annual contract requires a request.

Who it suits

Zen Planner is aimed at martial arts and BJJ gyms, CrossFit gyms, personal training gyms, boutique fitness studios, yoga studios, and group fitness businesses. Its martial arts tracking and class scheduling may suit gyms managing both memberships and attendance.

Verdict

Zen Planner covers gym administration, member communication, scheduling, and reporting, with features for martial arts businesses. The starting prices are tiered by active members, and add-ons have separate listed costs.

Where Specifiction places it

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