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Ayillo CRM

ayillo.com

From $49/mo Free trial WebiOSAndroidAPI
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Spec score 9.2 #2 of 29 in Property Management CRM Software

What it is

Ayillo CRM is a property management platform for rent collection, tenant records, leasing, maintenance, finances, and portfolios. Its modules share property records across listings, applications, leases, payments, maintenance, renewals, and reporting. Leasing tools handle applications, screening, lease generation, e-signatures, and renewals. Rent collection includes autopay, recurring charges, late fees, ledgers, and payouts; maintenance tools cover work-order routing, service-level agreements, spending approvals, and vendor invoices. Ayillo AI answers portfolio questions using live property data. It runs on Android, iOS, and the web. Core workspace costs $49/mo and includes the first five units; additional units start at $0.90/unit, and optional modules are billed separately. Operate, Growth, and Complete are listed at $431/mo, $541/mo, and $565/mo respectively, each priced at 100 units. New professional workspaces receive a 30-day trial, which requires a payment card and includes a temporary authorization of approximately $1. Payment-processing costs depend on method, currency, and country, with the transaction amount shown before submission.

Spec sheet

What it does
Ayillo is a modular property-operations platform connecting listings, leasing, payments, maintenance, reporting and renewals through shared records.Read 14 Oct 2026 · ayillo.com
Purpose
Ayillo is a property management platform for collecting rent, managing tenants, leasing, maintenance, finances, and portfolios.Read 30 Sep 2026 · ayillo.com
Audience
Ayillo says it serves property managers, property owners and investors, commercial managers, brokerages, HOAs, and community managers.Read 30 Sep 2026 · ayillo.com
Trial
New professional workspaces get a 30-day trial, with a payment card required and a temporary authorization of approximately $1.Read 30 Sep 2026 · ayillo.com
Integrations
Ayillo promotes QuickBooks export and external listing syndication; its public pages do not identify a downloadable SDK.Read 14 Oct 2026 · ayillo.com
Support
The contact page says the team will respond within one business day and lists a support email for workspace or account help.Read 30 Sep 2026 · ayillo.com
Accounting
Ayillo records income, expenses, deposits and distributions against properties and leases, with QuickBooks export available.Read 14 Oct 2026 · ayillo.com
AI assistant
Ayillo AI answers portfolio questions such as delinquency, expiring leases and open maintenance using live property data.Read 14 Oct 2026 · ayillo.com
Annual billing
Annual subscriptions charge for ten months, giving two months free, while module changes prorate.Read 14 Oct 2026 · ayillo.com
API access
Ayillo states that enterprise customers can access AyiInsights data through an API.Read 14 Oct 2026 · ayillo.com
Billing limits
Payment-processing charges vary by method, currency and country, and commercial suites are billed separately from included residential units.Read 14 Oct 2026 · ayillo.com
Commercial support
Commercial portfolios support office, retail, industrial and medical assets with NNN reconciliation, CAM charges, tenant rosters and broker listings.Read 14 Oct 2026 · ayillo.com
Company portfolio
A LinkedIn post from founder Dimitry Gondre lists Ayillo among RepairFlow Inc's software products for property managers and landlords.Read 14 Oct 2026 · linkedin.com
Company size
Crunchbase places RepairFlow in the 1–10 employee range.Read 14 Oct 2026 · crunchbase.com
Funding record
RepairFlow's own company page describes the business as bootstrapped with zero outside funding.Read 14 Oct 2026 · repairflowapp.com
Independent data caveat
Crunchbase marks RepairFlow's founding year as obfuscated, so a verified founding year is unavailable from that record.Read 14 Oct 2026 · crunchbase.com
Leasing
AyiLease handles applications, screening, lease generation, electronic signatures and renewals.Read 14 Oct 2026 · ayillo.com
Leasing CRM
AyiCommissions provides a prospect pipeline from inquiry through signed lease, with commission plans, splits and payout tracking.Read 14 Oct 2026 · ayillo.com
Legal-name record
Crunchbase lists the parent legal name as RepairFlow Software LLC, active and privately held.Read 14 Oct 2026 · crunchbase.com
Limit: add-on pricing
Optional modules carry separate flat monthly and per-unit charges unless bundled in a discounted plan.Read 14 Oct 2026 · ayillo.com
Limit: documentation depth
The public site provides product pages, guides, templates, calculators and a glossary, but no public API reference or SDK repository is identified.Read 14 Oct 2026 · ayillo.com
Limit: no self-hosting evidence
Ayillo's public pages describe a hosted workspace and do not state a self-hosted deployment option.Read 14 Oct 2026 · ayillo.com
Listing syndication
AyiList publishes vacancies to Ayillo and external portals while keeping inquiries and applications in the same workspace.Read 14 Oct 2026 · ayillo.com
Maintenance
The maintenance module routes resident requests into work orders, assigns vendors, tracks SLAs and records invoices and approvals.Read 14 Oct 2026 · ayillo.com
Migration
The Migration Center parses up to eight CSV, TSV or semicolon-separated files locally in the browser and previews properties, units, residents, leases, balances and work orders before signup.Read 14 Oct 2026 · ayillo.com
Notable news: March 2026
RepairFlow announced the Repairius platform on March 22, 2026, describing Philadelphia as its headquarters and Dimitry Gondre as founder.Read 14 Oct 2026 · repairius.com
Parent company
Ayillo identifies itself as a RepairFlow Inc company.Read 14 Oct 2026 · ayillo.com
Payment processing
Payment processing costs depend on payment method, currency, and country, and the applicable transaction amount is shown before submission.Read 30 Sep 2026 · ayillo.com
Payment timing
Standard ACH payouts are described as settling in two to three business days, with instant payouts available for eligible accounts.Read 14 Oct 2026 · ayillo.com
Payments
Rent collection tools include autopay, recurring charges, late fees, ledgers, and payouts.Read 30 Sep 2026 · ayillo.com
Pricing limits
Ayillo says there are no setup fees, per-seat charges, or lease-signing fees; additional units and optional modules are billed separately.Read 30 Sep 2026 · ayillo.com
Property websites
AyiSites creates branded portfolio websites with live vacancy feeds.Read 14 Oct 2026 · ayillo.com
Rent collection
AyiPay supports ACH, cards, autopay, recurring charges, late fees, deposits, ledgers and landlord payouts.Read 14 Oct 2026 · ayillo.com
Reporting
Reports include rent roll, delinquency, vacancy, work-order aging, owner statements and portfolio KPIs sourced from live records.Read 14 Oct 2026 · ayillo.com
Resident portal
Residents receive a portal for rent, maintenance requests, documents and lease renewals without a separate app.Read 14 Oct 2026 · ayillo.com
Trial conditions
The 30-day trial requires a card in the account holder's or company's name and an approximately $1 temporary authorization.Read 14 Oct 2026 · ayillo.com
Unified records
Its modules share property records across listings, applications, leases, payments, maintenance, renewals, and reporting.Read 30 Sep 2026 · ayillo.com
Verification
Identity, ownership and phone verification are required before a listing can be published, and trust tiers appear on listings.Read 14 Oct 2026 · ayillo.com

Plans and prices

Core workspace $49 a month $49/mo; first 5 units included Properties, units and resident records · documents/photos · resident portal · maintenance intake · team roles · listing pages · email support Read 14 Oct 2026 · ayillo.com
Operate plan $431 a month $431/mo at 100 units; 10% module discount Core plus leasing/e-signature · rent collection/ledger · maintenance/vendor dispatch Read 14 Oct 2026 · ayillo.com
Growth plan $541 a month $541/mo at 100 units; 15% module discount Operate plus listings/syndication · portfolio insights/owner reporting · property websites · owner/investor portal Read 14 Oct 2026 · ayillo.com
Complete plan $565 a month $565/mo at 100 units; 20% module discount Growth plus employees/payroll/HR · commissions/agent CRM · resident promotional messaging Read 14 Oct 2026 · ayillo.com

Every Ayillo CRM plan and price →

Strong points and limits

Strong points

  • Shared records span leasing, payments, and maintenance
  • Supports lease generation and e-signatures
  • AI answers portfolio questions using live property data
  • Available on Android, iOS, and web

Limits

  • No free plan is available
  • 30-day trial requires a payment card
  • Core includes only the first five units
  • Processing costs vary by payment method, currency, and country

Who it suits

Ayillo suits property managers, owners and investors, commercial managers, brokerages, HOAs, and community managers handling leasing, payments, and maintenance. It may also fit teams that want shared property records across these workflows.

Ayillo CRM in depth

Read the full write-up

Ayillo CRM is a property-management system for teams handling leasing, rent, maintenance, and portfolios. It is best suited to operators who want those jobs connected around shared property records. Its breadth is compelling, but unit charges and separately billed modules mean the starting price is not the whole budget.

Overview

Listings, applications, leases, payments, maintenance, renewals, and reporting draw on shared property records. That gives managers a coherent operating system across the property lifecycle, rather than a contact manager focused on prospects alone. Owners, investors, commercial managers, brokerages, HOAs, and community managers are among its intended audiences, though the different bundles make it important to match the purchase to the workflows actually needed.

Ayillo also supports migration by letting users upload an export, preview mapped data before creating an account, and export their data back out. That is a useful safeguard for teams evaluating a move, while the live-data AI assistant offers portfolio answers without requiring users to assemble a separate report first.

Key features

Leasing and payments

Applications, screening, lease generation, e-signatures, and renewals cover the leasing pipeline; rent collection adds autopay, recurring charges, late fees, ledgers, and payouts. Linking these records can reduce the handoff between signing a resident and managing their ongoing account. Operators needing only lead capture or contact history may find this broader operational scope unnecessary.

Maintenance and portfolio operations

Work-order routing, service-level agreements, spending approvals, and vendor invoices bring maintenance administration into the same system as leasing and payments. Listings, portfolio insights, owner reporting, property websites, and an owner and investor portal appear in the Growth plan, making it the broader fit for firms that need reporting and owner-facing functions as well as day-to-day operations.

Integrations and support

Ayillo describes ecosystem integrations for multi-entity operators and gate-access integrations for self-storage facilities. The contact team says it responds within one business day and provides a support email for workspace or account help.

Pricing

There is no free plan. New professional workspaces receive a 30-day trial, but a payment card is required and a temporary authorization of approximately $1 is applied. Ayillo says it charges no setup, per-seat, or lease-signing fees; additional units and optional modules are billed separately.

Core workspace — $49/mo: includes the first five units, property, unit, and resident records, document and photo storage, a resident portal, maintenance request intake, team accounts, and role permissions. Additional units start at $0.90/unit. This is the entry point for smaller operators who can assemble only the extras they need, but the separately billed units and modules can make it less predictable as a portfolio expands.

Operate plan — $431/mo at 100 units: includes Core workspace + 5 units, leasing and e-signature, rent collection and ledger, and maintenance and vendor dispatch, with 10% off the module subtotal. It fits managers focused on core operations without the added reporting and owner-facing features in Growth.

Growth plan — $541/mo at 100 units: adds listings and syndication, portfolio insights and owner reporting, property websites, and an owner and investor portal to the Operate capabilities, with 15% off the module subtotal. It suits firms that need those portfolio and stakeholder tools, though the higher monthly commitment makes it a poor match if those additions would sit unused.

Complete plan — $565/mo at 100 units: includes the Operate capabilities plus listings and syndication, portfolio insights and owner reporting, employees, payroll and HR, and commissions and agent CRM, with 20% off the module subtotal. It is the most expansive bundle for operations spanning property management and staff or agent administration.

Payment-processing charges vary by payment method, currency, and country; the applicable transaction amount is shown before submission. Factor those charges into rent-collection costs rather than treating the plan price as the full payment expense.

Platforms

Ayillo runs on Android, iOS, and the web, covering mobile and browser-based use.

Who it's for

Ayillo is a strong fit for property teams that coordinate leasing, resident payments, maintenance, and portfolio reporting and want those activities connected. Self-storage operators may also value its gate-access integrations. It is less suited to a buyer seeking a free tool, a narrow CRM, or a fixed total cost regardless of units and module choices.

Pros and cons

Pro: Shared records connect listings through reporting, reducing fragmentation across property workflows.

Pro: No per-seat or lease-signing fees make team access and lease execution less likely to add separate charges.

Pro: The 30-day trial and migration preview provide a way to evaluate fit and mapped data before committing to a workspace.

Con: There is no free plan, and the trial requires a card.

Con: Additional units and optional modules are billed separately, while payment processing adds variable transaction charges.

Alternatives

Choose LeadSimple if you want a paid CRM with a $35 month-to-month Phone + Inbox Core plan that includes a shared inbox, IVR phone menu, and contact history. Choose Letfold if its Starter plan's 50 properties, five staff users, and one branch at £29/month or £290/year suit your operation. Knock CRM is another paid option.

RealHound 365 may suit buyers seeking Microsoft Office 365 integration with expert support and training included. MagicDoor is another paid option. Barefoot CRM may suit teams considering a unit-based addition of 50 units for $300 a month, with annual payment plans receiving a 10% discount. Funnel Leasing is another paid option. Property CRM offers residential lettings and property sales modules on quotation.

For more options, browse Property Management CRM Software.

Verdict

Choose Ayillo if your property operation needs leasing, payments, maintenance, and portfolio records to work together, and you are prepared to price units, modules, and processing into the total. Its connected workflows are the main reason to choose it; a free plan or simpler, more predictable pricing is the reason to look elsewhere.

Verdict

Ayillo links core property-management workflows through shared property records and offers a paid workspace starting at $49/mo. Account for additional-unit and optional-module billing, as well as payment-processing charges.

Where Specifiction places it

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