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KanbanFlow
kanbanflow.com
What it is
KanbanFlow is a lean project management tool for personal or team productivity, with customizable boards, task tracking, and time tracking. Boards can use work-in-progress limits, subtasks, swimlanes, filters, recurring tasks, and task relations. Users can record time with a Pomodoro timer, stopwatch, or manual logging. Reports include cumulative flow, burndown, throughput, cycle and lead time charts, and Monte Carlo forecasting. The service supports Excel and CSV imports, exports to Excel, CSV, XML, and JSON, email task creation, a REST API, webhooks, and Zapier. Premium users can attach files from Dropbox, Google Drive, OneDrive, and Box; KanbanFlow stores links and metadata rather than the attached file contents. It offers mobile web access and links to iPhone and Android apps. The free plan has no time limit and includes a Kanban board and standard support. Premium costs $5 a month, with a 10% discount for annual payment.
Spec sheet
- What it does
- KanbanFlow is a lean project-management service centered on visual boards, work-in-progress control, collaboration and time tracking.Read 15 Oct 2026 · kanbanflow.com
- Purpose
- KanbanFlow is a lean project management tool for personal or team productivity.Read 29 Sep 2026 · kanbanflow.com
- Free plan
- YesRead 20 Sep 2026 · kanbanflow.com
- Paid from
- 5Read 20 Sep 2026 · kanbanflow.com
- Integrations
- Supported integration methods include Excel/CSV/XML/JSON transfer, email task creation, calendar feeds, Zapier, REST API and webhooks.Read 15 Oct 2026 · learn.kanbanflow.com
- Security
- The terms state that web traffic uses TLS/SSL, stored databases and backups are encrypted on devices, and database backups are made daily in two geographically separated locations.Read 29 Sep 2026 · kanbanflow.com
- Privacy
- The privacy policy says CodeKick does not sell personal data, uses GDPR-compliant service providers and can provide a data export on request.Read 15 Oct 2026 · backup.kanbanflow.com
- Support
- The pricing page lists Standard support for Free and Priority support for Premium.Read 29 Sep 2026 · kanbanflow.com
- Headquarters
- CodeKick describes itself as based in Gothenburg, Sweden.Read 15 Oct 2026 · codekick.com
- Founded
- CodeKick says KanbanFlow launched in 2011.Read 15 Oct 2026 · codekick.com
- Company
- The site identifies CodeKick AB as the company behind KanbanFlow.Read 29 Sep 2026 · kanbanflow.com
- Maker
- CodeKick AB is identified as the company behind KanbanFlow.Read 15 Oct 2026 · codekick.com
- Account security
- Two-factor authentication is available in the Premium version.Read 29 Sep 2026 · kanbanflow.com
- Analytics
- Reports include cumulative-flow, cycle/lead-time, burndown, throughput, calendar, dashboards, Monte Carlo forecasts and history logs.Read 15 Oct 2026 · learn.kanbanflow.com
- API authentication
- API requests use bearer tokens created from a Premium board's API and Webhooks settings.Read 15 Oct 2026 · api.kanbanflow.com
- API scope
- The public REST API documents board, task, user, custom-field, comment, attachment, relation and time-entry operations plus webhooks and rate limiting.Read 15 Oct 2026 · kanbanflow.com
- Attachments
- Tasks can hold files from a computer or from Dropbox, Google Drive, OneDrive and Box.Read 15 Oct 2026 · kanbanflow.com
- Automation rules
- YesRead 20 Sep 2026 · kanbanflow.com
- Availability
- Premium users can access a geographically separated backup system if the normal site is down; the terms do not guarantee service availability.Read 29 Sep 2026 · kanbanflow.com
- Availability design
- Premium users receive a geographically separated backup system with real-time replication, although availability is not guaranteed.Read 15 Oct 2026 · learn.kanbanflow.com
- Board features
- Boards support customizable columns, work-in-progress limits, subtasks, swimlanes, filters, recurring tasks, and task relations.Read 29 Sep 2026 · kanbanflow.com
- Company size
- LinkedIn lists CodeKick AB as having 2–10 employees and headquarters in Masthugget, Västra Götaland.Read 15 Oct 2026 · linkedin.com
- Custom fields
- Custom task fields can be displayed on boards and used for filtering and reports.Read 15 Oct 2026 · kanbanflow.com
- File storage integrations
- Premium users can attach files from Dropbox, Google Drive, OneDrive, and Box; KanbanFlow stores links and metadata rather than the file contents for those attachments.Read 29 Sep 2026 · kanbanflow.com
- Guest access
- YesRead 20 Sep 2026 · kanbanflow.com
- Kanban boards
- Boards use customizable columns to show the current state of work.Read 15 Oct 2026 · kanbanflow.com
- Licence
- The terms reserve copyright in the service source code and prohibit reverse engineering, indicating proprietary software rather than open source.Read 15 Oct 2026 · learn.kanbanflow.com
- Limit: aesthetics and calendar needs
- Software Advice reviewers criticize the visual appearance and request calendar synchronization for tasks.Read 15 Oct 2026 · softwareadvice.com
- Limit: customization and polish
- G2 reviewers report wanting more customization, richer design and additional features, with some saying the interface looks less attractive than competitors.Read 15 Oct 2026 · g2.com
- Limit: dated interface and recurring tasks
- GetApp's review summary says some users consider the interface outdated and want better handling of recurring tasks.Read 15 Oct 2026 · getapp.com
- Limit: mobile synchronization
- A Capterra reviewer reports that desktop/mobile synchronization was sometimes poor and the mobile site lagged, influencing them to stop using the product.Read 15 Oct 2026 · capterra.com
- Mobile access
- KanbanFlow offers a mobile web app for use on a phone, and its site links to a mobile app for iPhone and Android.Read 29 Sep 2026 · kanbanflow.com
- Mobile delivery
- Official instructions direct iPhone and Android users to the mobile web app at kanbanflow.com/m and to add it to the home screen.Read 15 Oct 2026 · app.kanbanflow.com
- Praise: ease and visual organization
- G2 reviewers repeatedly praise the easy interface, visual task organization, prioritization and usefulness for individual or team work.Read 15 Oct 2026 · g2.com
- Praise: learnability
- Software Advice reviewers describe setup and daily use as easy, with a simple interface that remains capable for many workflows.Read 15 Oct 2026 · softwareadvice.com
- Praise: simplicity and collaboration
- Capterra reviewers commonly describe KanbanFlow as easy to use and useful for cross-team collaboration, task visibility and time tracking.Read 15 Oct 2026 · capterra.com
- Praise: task management
- GetApp's review summary says users value visual boards, customizable columns, collaboration, real-time updates and workload organization.Read 15 Oct 2026 · getapp.com
- Rating on Capterra
- 4.5 out of 5 from 60 reviews.Read 15 Oct 2026 · capterra.com
- Rating on G2
- 4.3 out of 5 from 32 reviews.Read 15 Oct 2026 · g2.com
- Rating on GetApp
- 4.5 out of 5 from 60 reviews.Read 15 Oct 2026 · getapp.com
- Rating on Software Advice
- 4.5 out of 5 from 60 reviews.Read 15 Oct 2026 · softwareadvice.com
- Rating on TrustRadius
- 8.0 out of 10 from 5 ratings for likelihood to recommend.Read 15 Oct 2026 · trustradius.com
- Recurring tasks
- A completed repeating task automatically creates its next copy according to the chosen schedule.Read 15 Oct 2026 · kanbanflow.com
- SDKs
- The documentation supplies curl examples and says any HTTP-capable client or server library can be used; no official SDK is listed.Read 15 Oct 2026 · kanbanflow.com
- Security controls
- The terms describe TLS/SSL in transit, encrypted databases and backups, salted password hashes, daily backups in two locations and Premium two-factor authentication.Read 15 Oct 2026 · learn.kanbanflow.com
- Subtasks
- Tasks can be split into checkable subtasks that show progress on the board.Read 15 Oct 2026 · kanbanflow.com
- Swimlanes
- Horizontal swimlanes can divide work by teams, products or business areas.Read 15 Oct 2026 · kanbanflow.com
- Task relations
- Relations can link tasks, including tasks located on different boards, to represent dependencies or connections.Read 15 Oct 2026 · kanbanflow.com
- Team billing
- For a team subscription, one person signs up for Premium, invites the others, and pays for the team.Read 29 Sep 2026 · kanbanflow.com
- Time tracking
- The service offers Pomodoro and stopwatch timers, manual entries, time-spent reports and Pomodoro statistics.Read 15 Oct 2026 · app.kanbanflow.com
- Timeline
- The timeline/Gantt view spreads tasks across dates and allows dragging or resizing to adjust plans.Read 15 Oct 2026 · kanbanflow.com
- Update cadence
- The maker says KanbanFlow is typically updated several times per week and that prices have stayed unchanged for over a decade.Read 15 Oct 2026 · codekick.com
- Webhook security
- Webhook requests carry an X-KanbanFlow-Signature header containing an HMAC-SHA256 digest for verification.Read 15 Oct 2026 · api.kanbanflow.com
- WIP limits
- Users can cap the number of tasks allowed in a column to reduce multitasking and bottlenecks.Read 15 Oct 2026 · kanbanflow.com
Plans and prices
Free Free No time limit Kanban board · Standard support Read 29 Sep 2026 · kanbanflow.com
Premium $5 a month 10% discount when paying per year Priority support · Premium features include API & webhooks, integrations, two-factor authentication, and custom permission roles Read 29 Sep 2026 · kanbanflow.com
Free Free No time limit Kanban board · Standard support Read 15 Oct 2026 · api.kanbanflow.com
Premium $5 a month 10% discount when paying per year Unlimited boards · Unlimited tasks · WIP limits · Subtasks · Swimlanes · Attachments · Custom fields · Timeline/Gantt · Time tracking · Analytics · Calendar · API/webhooks · Zapier · Cloud-file integrations · Two-factor authentication · Custom roles · Priority support Read 15 Oct 2026 · api.kanbanflow.com
Strong points and limits
Strong points
- Boards include work-in-progress limits and subtasks.
- Time tracking offers a Pomodoro timer and manual logging.
- Reports include Monte Carlo forecasting.
- Free plan has no time limit.
- Premium includes API and webhooks.
Limits
- Premium costs $5 a month.
- Dropbox and other file attachments store links and metadata, not files.
- Two-factor authentication is a Premium feature.
- The terms do not guarantee service availability.
Who it suits
KanbanFlow suits individuals and teams who organize work on boards and want task time tracking and workflow reports. Premium may suit teams needing integrations, API access, or custom permission roles.
Verdict
KanbanFlow pairs configurable boards with time tracking and reporting, and its free plan has no time limit. Premium adds integrations and other features for $5 a month, with a 10% discount for annual payment.
Where Specifiction places it
- Workflow Tracking#1 of 239.2
- Kanban Software#3 of 299.1
- Project Management Software#20 of 1889.0
- Project management tools#58 of 1968.7
