MeisterTask

MeisterTask combines visual task management with oversight across projects, making it a strong fit for people coordinating repeatable work in several streams. Its free tier is useful for a small, focused workload; teams that need more projects, integrations or governance will need a paid plan.

Overview

MeisterTask brings projects, tasks and documentation into a work management platform. Each project has a customizable Kanban-style board that shows task status, while a separate projects overview tracks deadlines, risks and progress across projects. That broader view is useful when a team needs to coordinate several initiatives, not just move tasks through one board. The free plan’s three-project limit is a meaningful constraint for that use case.

Founded in 2006 and headquartered in Vienna, Austria, MeisterTask combines workflow tools with access controls and security measures suited to organizational use. Meister says its servers are in an ISO 27001-certified data center in Germany and that it holds ISO 27001:2022 certification.

Key features

Boards and automation: Customizable boards make task stages visible, and automation rules can handle routine steps—for example, assigning an owner when a task enters a board section. This is valuable for teams with consistent workflows. Recurring tasks and automations are included in Pro, so the free tier is less suited to teams that depend on those capabilities.

Project oversight and reporting: The projects overview tracks deadlines, risks and progress. Reports can be filtered by task owner, status and due date, giving managers ways to analyze performance beyond individual board snapshots. Business adds custom reports and a team overview, making it the more appropriate tier for teams centralizing workflows.

Integrations: Connections include Slack, Google Calendar, iCal, Gmail, Outlook, Google Drive, Dropbox, OneDrive and Zapier. Basic users can connect only two integrations, which may force trade-offs for teams that rely on several services. Pro and Business remove that cap; ChatGPT and Claude apps do not count toward the Basic limit.

Access and security: Admins can manage workspace access with SAML single sign-on, two-factor authentication and role-based controls. Enterprise includes SSO and compliance exports. Meister also describes security-by-design practices, third-party testing and internal access controls. It states uptime of up to 99.5%, daily incremental backups and full backups every 30 days; Enterprise includes priority support and a dedicated Success Manager.

Pricing

MeisterTask is freemium, with per-user monthly prices for its paid tiers. The plan comparison gives prices in USD and also shows euro billing amounts; check the billing currency that applies to your purchase.

Free — free (billed €0 Forever): Unlimited tasks, up to 3 projects, up to 5 notes, 5 Content Manager seats, unlimited team members and 20 Meister AI credits. It suits individuals or focused work, but the project cap, two-integration limit and 7 days of version history restrict broader use.

Pro — $12.50 a month (billed €12 50 Per User/Month): Unlimited projects and notes, external sharing, integrations, private projects, recurring tasks and automations, and 75 Meister AI credits. With unlimited projects, unlimited integrations and 30 days of version history, it is the step up for small teams that have outgrown Free. The per-user price means the cost rises with team size.

Business — $24 a month (billed €24 Per User/Month): Timeline views, team overview, subtasks, roles and permissions, custom reports, 350 Meister AI credits, unlimited version history and priority email and phone support. It is aimed at teams centralizing workflows that need stronger coordination and reporting, but its per-user price is a substantial increase over Pro.

Enterprise — custom pricing: Workload planner, portfolios, SSO, compliance exports and a dedicated customer success manager. This is the tier for organizations that need portfolio-level planning or advanced security and support rather than a standard self-serve setup.

MeisterTask offers a free trial, but its length and renewal terms are not given. Version history rises from 7 days on Basic to 30 days on Pro and unlimited on Business and Enterprise.

Platforms

MeisterTask runs on Android, iOS, macOS, Windows and the web. That spread supports teams working across desktop and mobile devices without limiting the product to one operating system.

Who it's for

Choose MeisterTask if your work benefits from visual project boards, repeatable automation and a view of deadlines and progress across projects. Free can work for individuals with no more than three projects; Pro fits small teams needing unlimited projects and integrations, while Business adds team oversight, custom reporting and deeper permissions. Look elsewhere if your team needs more than three projects but cannot justify a per-user paid tier, or if your workflow depends on capabilities reserved for Business or Enterprise.

Pros and cons

Pro: Project boards sit alongside cross-project oversight, so teams can manage task movement and broader deadlines in one platform.

Pro: Filterable reports and automation rules support teams that want to standardize recurring workflows and review performance by owner, status or due date.

Pro: The platform spans five desktop and mobile operating systems plus web, and offers access controls and security measures for organizational use.

Con: Free is capped at three projects and two integrations, which can make it a poor long-term fit as a team’s workload or connected services grow.

Con: Pro and Business are priced per user per month, so scaling a team increases the subscription cost; custom reports and unlimited version history require Business or higher.

Alternatives

For more options, browse Kanban Software, Task Management Software and Project Management Software.

PLANKA is a freemium alternative with a free self-hosted Community edition and a €36 a month Pro Self-Hosted plan; choose it if self-hosting is central to your decision.

WeKan has a free app plan with no admin access and a $50 a year Cloud plan with admin access and unlimited everything. It is worth considering if those plan terms fit your needs.

Planio is a freemium option with a Bronze plan limited to 1 project and 2 users, and a Silver plan at $25 a month; consider it if those plan limits suit your team.

SwiftKanban offers a free Team plan capped at 3 users and 2 boards, making it an option for a small group with a limited board count.

KanbanFlow has a free plan with a Kanban board and standard support, plus a $5 a month Premium plan. It may suit a reader prioritizing a low-cost Kanban-focused option.

Trello is a freemium alternative whose Free plan allows up to 10 collaborators and 10 boards per Workspace, with a 10MB file limit; consider it if those workspace caps suit your needs.

Doska is a free, open-source, MIT-licensed option with no features behind a paywall.

Jotform is a freemium alternative.

Verdict

MeisterTask is a sound choice for individuals and teams that want customizable Kanban boards together with project-wide visibility, automation and reporting. The clearest reason to choose it is that combination; the clearest reason to look elsewhere is the climb from Free’s three-project and two-integration caps to per-user paid plans, especially if your team needs Business-level controls and reporting.