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Xolotl

xolotl.vet

From €39/mo Free plan WebWindowsmacOSLinuxiOSAndroid
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Spec score 8.6 #12 of 50 in Veterinary Appointment Scheduling Software

What it is

Xolotl is a veterinary practice management suite for appointments, medical records, hospitalisation, prescriptions, inventory, invoicing, field visits, reporting, and compliance. It is intended for Belgian practices treating companion, equine, farm, breeding, and exotic animals, from solo mobile vets to multi-site clinics. Clinical tools include structured consultations, dose-checked prescriptions, hospital treatment sheets, lab results, and discharge PDFs. For field visits, its phone workflow stores the day's round and records visits offline, then syncs when the device is back in range. Xolotl imports CODA bank statements, matches OGM-referenced payments, and exports ledgers to Winbooks, Exact, or CSV. It sends structured invoices through a practice's Peppol access point but does not receive inbound Peppol invoices. The system records VAMREG and antimicrobial-use information and prepares a declaration export; direct electronic transmission to the FAMHP is not enabled. It runs in a browser, on clinic computers, and can be installed from a browser to a phone. Plans include a free first twelve months for new graduates, followed by half price for the first full year. Paid plans start at €39 per vet / month, excluding VAT.

Spec sheet

What it does
Xolotl is a Belgian veterinary practice-management suite covering scheduling, clinical records, hospitalisation, prescriptions, inventory, invoicing, field work, reporting and compliance.Read 14 Oct 2026 · xolotl.vet
Product
Xolotl is a veterinary practice management suite covering appointments, medical records, hospitalisation, prescriptions, inventory, invoicing, field visits, reporting and compliance.Read 9 Oct 2026 · xolotl.vet
Deployment
The product runs in a browser, has a desktop application for clinic computers and installs to a phone for offline field work; no practice server is required.Read 14 Oct 2026 · xolotl.vet
API
API access is included in the Clinic & group tier; no public API reference or SDK documentation was found on the maker's pages.Read 14 Oct 2026 · xolotl.vet
Integrations
It imports CODA bank statements, matches payments on OGM references, and exports ledgers to Winbooks, Exact and CSV.Read 9 Oct 2026 · xolotl.vet
Security
The maker says practices have isolated data schemas, role-based permissions, TOTP two-factor authentication and an audit trail.Read 9 Oct 2026 · xolotl.vet
Privacy
The website says it uses no analytics, cookies, tag manager, tracking pixel or session recorder, and that demo enquiries are retained for two years.Read 14 Oct 2026 · xolotl.vet
Compliance
Compliance features include VAMREG records, antibiotic-use tracking, audit trails, role permissions, two-factor authentication and GDPR exports.Read 14 Oct 2026 · xolotl.vet
Support
Support, training, updates and migration are included in subscriptions, and demo enquiries are answered within one working day.Read 14 Oct 2026 · xolotl.vet
Headquarters
BelgiumRead 28 Sep 2026 · xolotl.vet
Accounting integrations
Xolotl imports CODA bank statements, matches OGM references and exports ledgers to Winbooks, Exact and CSV.Read 14 Oct 2026 · xolotl.vet
App-store availability
The maker says native iPhone, iPad and Android apps are not yet downloadable, so no app-store rating is stated on the official pages.Read 14 Oct 2026 · xolotl.vet
Clinical records
Clinical tools include structured consultation templates, coded terminology, dose-checked prescriptions, lab results, imaging and discharge PDFs.Read 14 Oct 2026 · xolotl.vet
Clinical tools
Clinical features include structured consultations, dose-checked prescriptions, hospital treatment sheets, lab results and discharge PDFs.Read 9 Oct 2026 · xolotl.vet
Customers
It is intended for Belgian practices serving companion, equine, farm, breeding and exotic animals, from solo mobile vets to multi-site clinics.Read 9 Oct 2026 · xolotl.vet
Data portability
Practices can export reports, ledger data and per-client GDPR data; the group tier includes API access.Read 9 Oct 2026 · xolotl.vet
Documentation
The public resource area contains guides on Peppol, VAMREG, Sanitel-Med, switching software and GDPR, but no developer documentation was exposed.Read 14 Oct 2026 · xolotl.vet
Equine tools
Equine workflows include foaling calendars, pre-purchase examinations, lameness workups and passport history.Read 14 Oct 2026 · xolotl.vet
Farm tools
Farm workflows include herd records, group treatments, mass medication, ear-tag identification and offline rounds.Read 14 Oct 2026 · xolotl.vet
Field visits
The phone workflow caches the day's route, records visits without coverage, attaches photos and synchronizes when connectivity returns; mileage can flow to invoices.Read 14 Oct 2026 · xolotl.vet
Field work
The phone field workflow caches the day's round and records visits offline, syncing when the device is back in range.Read 9 Oct 2026 · xolotl.vet
Founded year
No founded year is stated on the maker's home, FAQ, legal-notice or guide pages.Read 14 Oct 2026 · xolotl.vet
Headquarters statement
The home page says the business is based in Belgium.Read 14 Oct 2026 · xolotl.vet
Hospitalisation
Hospital workflows include a whiteboard, treatment sheets, fluid-balance tracking and pain scores.Read 14 Oct 2026 · xolotl.vet
Independent comparison finding
TechYorker's comparison pages mark Xolotl's free trial and API availability as not stated in the directory record.Read 14 Oct 2026 · techyorker.com
Independent directory finding
TechYorker lists Xolotl as a veterinary appointment-scheduling product headquartered in Belgium and reports no user reviews on its profile.Read 14 Oct 2026 · techyorker.com
Independent platform finding
TechYorker records web, Windows, Mac and Linux availability and marks mobile apps as unavailable.Read 14 Oct 2026 · techyorker.com
Inventory
Inventory supports batch expiry tracking, FEFO ordering, barcode dispensing, compounding, cold-chain monitoring, purchase orders, returns and shortage alerts.Read 14 Oct 2026 · xolotl.vet
Invoicing
Billing handles Belgian VAT, estimates, insurance claims, recurring billing, client statements and aging lists.Read 14 Oct 2026 · xolotl.vet
Languages
Users can choose Dutch, French or English independently, but PDFs and reminder emails remain single-language.Read 14 Oct 2026 · xolotl.vet
Legal identity
The legal-notice page leaves the publisher's company name, legal form, address, BCE/KBO number and VAT number as unfilled placeholders.Read 14 Oct 2026 · xolotl.vet
Limit: drug interactions
Prescription checks cover dose conversion, ranges, toxicity, allergies and duplicates, but there is no drug-to-drug interaction engine.Read 14 Oct 2026 · xolotl.vet
Limit: field payments
Field work does not yet support signature capture or card payments at the farm.Read 14 Oct 2026 · xolotl.vet
Limit: native apps
Native iPhone, iPad and Android downloads are not available; the phone workflow is installed from the browser, while native Mac and iPad apps are still in progress.Read 14 Oct 2026 · xolotl.vet
Limit: pet-owner app
The maker explicitly says there is no pet-owner app.Read 14 Oct 2026 · xolotl.vet
Notable limitations
The maker says Xolotl has no pet-owner app, no drug-interaction engine, and no field signature capture or card payment.Read 9 Oct 2026 · xolotl.vet
Peppol
The service sends structured Peppol invoices but does not yet receive inbound Peppol invoices.Read 14 Oct 2026 · xolotl.vet
Platform availability
Xolotl runs in a browser, as a desktop application on clinic computers, and installs from the browser to a phone; native Mac and iPad apps are in progress.Read 9 Oct 2026 · xolotl.vet
Rating on GetApp
No Xolotl listing appears in GetApp's veterinary category page; therefore no rating or review count is provided there.Read 14 Oct 2026 · getapp.com
Rating on TrustRadius
No Xolotl entry appears among the products shown on TrustRadius's veterinary category page; therefore no rating or review count is shown.Read 14 Oct 2026 · trustradius.com
Scheduling
The scheduling module provides shared veterinarian and room calendars, online intake forms, walk-ins, staff rotas, tasks and HR records.Read 14 Oct 2026 · xolotl.vet
Security architecture
Each practice is assigned an isolated data schema, with role-based permissions, TOTP two-factor authentication and an audit trail.Read 14 Oct 2026 · xolotl.vet
Self-hosting
The FAQ says Xolotl is browser-based with no practice server to purchase or maintain, indicating a hosted service rather than self-hosting.Read 14 Oct 2026 · xolotl.vet
Species support
The patient registry supports companion, equine, farm, breeding and exotic animals with species-specific fields and identifiers.Read 14 Oct 2026 · xolotl.vet

Plans and prices

New graduates Free Free first 12 months, then half price for first full year; no minimum term New veterinary graduates Read 14 Oct 2026 · xolotl.vet
Clinic & group €39 a month €39 per veterinarian/month, billed monthly; VAT excluded 6+ veterinarians · licence capped at €390/month/site · vets beyond ten add nothing · SMS and Peppol overages metered · multi-site chains require tailored quote Read 14 Oct 2026 · xolotl.vet
Practice €59 a month €59 per veterinarian/month, billed monthly; VAT excluded 2–5 veterinarians · unlimited staff accounts · 200 SMS/vet/month then €0.06 each · 50 Peppol documents/vet/month then €0.20 each Read 14 Oct 2026 · xolotl.vet
Solo €79 a month €79 per veterinarian/month, billed monthly; VAT excluded 1 veterinarian · unlimited staff accounts · 200 SMS/vet/month then €0.06 each · 50 Peppol documents/vet/month then €0.20 each Read 14 Oct 2026 · xolotl.vet

Every Xolotl plan and price →

Strong points and limits

Strong points

  • Offline field visits sync when the device is back in range
  • Clinical tools include dose-checked prescriptions and lab results
  • Exports ledgers to Winbooks, Exact, or CSV
  • Supports Dutch, French, and English per user
  • Support and training are included in the subscription

Limits

  • No pet-owner app
  • No drug-interaction engine
  • Cannot receive inbound Peppol invoices
  • Direct electronic FAMHP transmission is not enabled

Who it suits

Xolotl suits Belgian veterinary practices, including solo mobile vets and multi-site clinics, serving a range of animal types. It is also relevant to new graduates, who have a listed free first year.

Verdict

Xolotl covers clinical, administrative, and field workflows, with ledger exports and offline visit recording. Practices should note the listed limits around Peppol, FAMHP transmission, and the absent pet-owner app.

Where Specifiction places it

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