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Best Email Backup Software in 2026
Email backup tools are meant to preserve mailbox data and provide ways to recover it when needed. Compared on supported providers, backup frequency, and retention period, the entries offer points for assessing what environments and time spans they cover.
- 01 Cove Data Protection
Cove is aimed at managed service providers and IT departments that need to protect multiple customer environments, servers, workstations, and SaaS data.
Free trial Web · Windows · macOS · Linux8.6 Visit Specs - 02
SpinOne From $3/mo Free trial Web · Windows · macOS · Linux8.6 Visit Specs - 03
Advik Email Backup Wizard Free trial Windows · macOS8.4 Visit Specs - 04
Aryson Email Backup Wizard The wizard suits individuals and organizations that need to back up or migrate one or many email mailboxes.
From $8.25/mo Free trial Windows · macOS · Linux8.4 Visit Specs - 05
BitRecover Microsoft 365 Backup Tool From $3.25/mo Free trial Windows · macOS8.3 Visit Specs - 06
Afi SaaS Backup Afi suits organizations of any size using Google Workspace or Microsoft 365 that need frequent backups, item-level recovery and regional storage choices.
From $3/mo Free trial Web8.1 Visit Specs - 07 Spanning Backup
Spanning describes its solutions for businesses, enterprise organizations and managed service providers that need backup for Microsoft 365, Google Workspace or Salesforce.
Free trial Web · iOS · Android · API8.1 Visit Specs - 08 DRS Softech Microsoft 365 Backup Tool
It suits administrators or users who need to back up, restore, export, or migrate Microsoft 365 data.
From $1,333.25/mo Free trial Windows · macOS · Linux8.0 Visit Specs - 09 Mail Backup X
It suits individuals or organizations that need ongoing mail archiving across desktop clients and IMAP or Exchange services.
From $1.67/mo Free trial Windows · macOS · Self-hosted8.0 Visit Specs - 10 GMvault
GMvault suits Gmail users who want a local email backup and a way to restore it to Gmail.
Free plan Windows · macOS · Linux7.9 Visit Specs - 11 Mailbakup Windows · macOS7.9 Visit Specs
- 12 Rubrik Security Cloud
It suits organizations seeking data protection, risk monitoring and recovery across enterprise, cloud and SaaS workloads.
Web · Windows · macOS · Linux7.9 Visit Specs - 13
Synology Active Backup for SaaS It suits Microsoft 365 or Google Workspace users who have a compatible Synology NAS and want backups stored there.
Free plan Self-hosted7.9 Visit Specs - 14
CloudAlly SaaS Backup Free trial Web · API7.8 Visit Specs - 15
AvePoint Cloud Backup It is aimed at cloud service administrators, security executives, and end users responsible for protecting cloud workloads.
Web · iOS · Android7.7 Visit Specs - 16 SysTools Email Backup Wizard
It suits individuals, IT administrators, MSPs, businesses, and enterprises needing email exports on Windows or macOS.
Free trial Windows · macOS7.7 Visit Specs - 17 MailVault Free trial Web · Windows · Linux · Self-hosted7.6 Visit Specs
- 18 MXSave From $49/mo Web · iOS · Android · API7.6 Visit Specs
- 19 Regain Office 365 Email Backup Tool From $7.42/mo Free trial Windows7.6 Visit Specs
- 20 SysCloud Backup
SysCloud Backup is intended for businesses, non-profits, and educational institutions backing up supported SaaS applications.
From $1.50/mo Free trial Web7.6 Visit Specs - 21
Keepit Web · API7.1 Visit Specs - 22 Winhost From $0.41/mo Web6.8 Visit Specs
- 23
Barracuda Cloud-to-Cloud Backup Web6.6 Visit Specs - 24
Microsoft 365 Backup From $0.15/mo Web6.3 Visit Specs - 25
Commvault Cloud SaaS Backup Web6.2 Visit Specs
Alternate, granular, and point-in-time restore options describe different recovery approaches; mailbox limits, free plan availability, and paid-from pricing add capacity and cost considerations. VM Backup, MSP360 Backup, and GMvault are among the options shown. Compare provider support with the accounts you need to protect, then consider which restore methods and retention details matter for your recovery needs.
Compare Cove Data Protection and SpinOne Get a place on this list