Best Email Backup Software in 2026
Updated
In short: VM Backup is ranked #1 of 31 as of 4 October 2026, ahead of MSP360 Backup and DRS Softech Microsoft 365 Backup Tool. The best-ranked option with a free plan is MSP360 Backup. The lowest first paid tier on this page is SysCloud Backup at $1.50/mo.
Email backup tools are meant to preserve mailbox data and provide ways to recover it when needed. Compared on supported providers, backup frequency, and retention period, the entries offer points for assessing what environments and time spans they cover. Alternate, granular, and point-in-time restore options describe different recovery approaches; mailbox limits, free plan availability, and paid-from pricing add capacity and cost considerations. VM Backup, MSP360 Backup, and GMvault are among the options shown. Compare provider support with the accounts you need to protect, then consider which restore methods and retention details matter for your recovery needs.
31 email backup software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
Is your tool on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which email backup software is ranked first on Specifiction?
VM Backup is ranked #1 of 31 with a score of 7.6. MSP360 Backup is second and DRS Softech Microsoft 365 Backup Tool third.
How many of these have a free plan?
5 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, SysCloud Backup has the lowest first paid tier we found: $1.50/mo.
How is this list ranked?
Ranked on what each maker publishes, the fullest spec sheet first: how deeply the product is documented, the platforms it runs on, a free tier or trial to test it, and its standing. Paid placements never change a rank.