Best Knowledge Management Software in 2026
Updated
In short: Nuclino is ranked #1 of 37 as of 5 October 2026, ahead of ProProfs Knowledge Base and Lark. The best-ranked option with a free plan is ProProfs Knowledge Base. The lowest first paid tier on this page is ProProfs Knowledge Base at $0.99/mo.
Keeping shared information useful means considering both what a system can hold and how people find, update, and access it. Compare supported content types and version history, then look at AI search, mobile apps, and granular permissions for differences in discovery and control. Single sign-on may matter for access management. Free-plan availability and paid-from pricing help you account for cost as well. Nuclino, ProProfs Knowledge Base, and Lark are options to review, alongside Confluence and Stonly. Consider the material your team needs to maintain, the ways colleagues will retrieve it, and which access features fit your working practices.
37 knowledge management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
37ranked
12free plans on this page
$0.99/molowest paid tier
5 Oct 2026last checked
Input list Knowledge Management Software 25 channels on this page · 77 of 200 spec lines stated by the makers
Ch Tool Free planPaid fromAI searchSingle sign-onGranular permissionsVersion historySupported content typesMobile app Spec sheet Score
01 Nuclino Free planYesPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 8.0
02 ProProfs Knowledge Base Free planYesPaid from0.99/user/moAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 4/8spec lines stated 8.0
03 Lark Free planYesPaid fromnot statedAI searchnot statedSingle sign-onnot statedGranular permissionsnot statedVersion historynot statedSupported content typesnot statedMobile appnot stated 1/8spec lines stated 7.8
04 Confluence Free planYesPaid from5.42/user/moAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 4/8spec lines stated 7.7
05 Stonly Free planYesPaid fromnot statedAI searchnot statedSingle sign-onnot statedGranular permissionsnot statedVersion historynot statedSupported content typesnot statedMobile appnot stated 1/8spec lines stated 7.4
06 GitBook Free planYesPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 7.3
07 Slite Free planNoPaid from10/user/moAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 4/8spec lines stated 7.3
08 Wiki.js Free planYesPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 7.2
09 MediaWiki Free planYesPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 7.1
10 Scribe Free planYesPaid from13/user/moAI searchYesSingle sign-onYesGranular permissionsYesVersion historyYesSupported content typesdocsMobile appnot stated 7/8spec lines stated 7.1
11 BookStack Free planYesPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 7.0
12 PHPKB Free planNoPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsYesVersion historyYesSupported content typesdocsMobile appNo 6/8spec lines stated 7.0
13 Slab Free planYesPaid from6.67/user/moAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 4/8spec lines stated 7.0
14 Outline Free planNoPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 6.8
15 Inmagic Presto Free planNoPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsYesVersion historynot statedSupported content typesnot statedMobile appnot stated 3/8spec lines stated 6.6
16 Archbee Free planNoPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 6.5
17 Centralpoint Free plannot statedPaid fromnot statedAI searchnot statedSingle sign-onnot statedGranular permissionsYesVersion historynot statedSupported content typesnot statedMobile appnot stated 1/8spec lines stated 6.5
18 Kipwise Free planNoPaid from6.3/user/moAI searchYesSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 5/8spec lines stated 6.5
19 ReadMe Free planYesPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 6.5
20 TiddlyWiki Free planYesPaid fromnot statedAI searchnot statedSingle sign-onnot statedGranular permissionsnot statedVersion historynot statedSupported content typesnot statedMobile appnot stated 1/8spec lines stated 6.4
21 Tiki Wiki CMS Groupware Free planYesPaid fromnot statedAI searchnot statedSingle sign-onnot statedGranular permissionsnot statedVersion historynot statedSupported content typesnot statedMobile appnot stated 1/8spec lines stated 6.4
22 Pearltrees Free planYesPaid fromnot statedAI searchNoSingle sign-onYesGranular permissionsYesVersion historyYesSupported content typesdocs wiki + faqMobile appYes 7/8spec lines stated 6.2
23 CuadraSTAR Free plannot statedPaid fromnot statedAI searchnot statedSingle sign-onnot statedGranular permissionsnot statedVersion historynot statedSupported content typesnot statedMobile appnot stated 0/8spec lines stated 6.1
24 KnowledgeOwl Free planNoPaid fromnot statedAI searchnot statedSingle sign-onYesGranular permissionsnot statedVersion historyYesSupported content typesnot statedMobile appnot stated 3/8spec lines stated 6.1
25 Brick Free planYesPaid fromnot statedAI searchnot statedSingle sign-onnot statedGranular permissionsnot statedVersion historynot statedSupported content typesnot statedMobile appnot stated 1/8spec lines stated 6.0
Compare all 25 in a table
| # | Tool | Score | Free plan | From | Free plan | Paid from | AI search | Single sign-on |
|---|---|---|---|---|---|---|---|---|
| 1 | Nuclino | 8.0 | Free plan | Free | Yes | — | — | Yes |
| 2 | ProProfs Knowledge Base | 8.0 | Free plan | $0.99/mo | Yes | 0.99 /user/mo | — | Yes |
| 3 | Lark | 7.8 | Free plan | — | Yes | — | — | — |
| 4 | Confluence | 7.7 | Free plan | $5.42/mo | Yes | 5.42 /user/mo | — | Yes |
| 5 | Stonly | 7.4 | Free plan | Free | Yes | — | — | — |
| 6 | GitBook | 7.3 | Free plan | $65/mo | Yes | — | — | Yes |
| 7 | Slite | 7.3 | No | $10/mo | No | 10 /user/mo | — | Yes |
| 8 | Wiki.js | 7.2 | Free plan | Free | Yes | — | — | Yes |
| 9 | MediaWiki | 7.1 | Free plan | Free | Yes | — | — | Yes |
| 10 | Scribe | 7.1 | Free plan | $1,713/mo | Yes | 13 /user/mo | Yes | Yes |
| 11 | BookStack | 7.0 | Free plan | £37.50/mo | Yes | — | — | Yes |
| 12 | PHPKB | 7.0 | No | $25/mo | No | — | — | Yes |
| 13 | Slab | 7.0 | Free plan | $6.67/mo | Yes | 6.67 /user/mo | — | Yes |
| 14 | Outline | 6.8 | No | $10/mo | No | — | — | Yes |
| 15 | Inmagic Presto | 6.6 | No | — | No | — | — | Yes |
| 16 | Archbee | 6.5 | No | $80/mo | No | — | — | Yes |
| 17 | Centralpoint | 6.5 | No | — | — | — | — | — |
| 18 | Kipwise | 6.5 | No | $6.30/mo | No | 6.3 /user/mo | Yes | Yes |
| 19 | ReadMe | 6.5 | Free plan | $250/mo | Yes | — | — | Yes |
| 20 | TiddlyWiki | 6.4 | No | — | Yes | — | — | — |
| 21 | Tiki Wiki CMS Groupware | 6.4 | No | — | Yes | — | — | — |
| 22 | Pearltrees | 6.2 | No | — | Yes | — | No | Yes |
| 23 | CuadraSTAR | 6.1 | No | — | — | — | — | — |
| 24 | KnowledgeOwl | 6.1 | No | $100/mo | No | — | — | Yes |
| 25 | Brick | 6.0 | No | — | Yes | — | — | — |
Is your tool on this list?
Numbered spots on this list can be sponsored, and a sponsored row is labelled as paid.
Questions about this list
Which knowledge management software is ranked first on Specifiction?
Nuclino is ranked #1 of 37 with a score of 8.0. ProProfs Knowledge Base is second and Lark third.
How many of these have a free plan?
12 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, ProProfs Knowledge Base has the lowest first paid tier we found: $0.99/mo.
How is this list ranked?
Ranked on what each maker publishes, the fullest spec sheet first: how deeply the product is documented, the platforms it runs on, a free tier or trial to test it, and its standing.