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Bedspace Manager

bedspacemanager.com

From $15/mo Free trial WebiOSAndroid
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Spec score 9.1 #2 of 28 in Student Housing Software

What it is

Bedspace Manager is a property-management platform for operators of bedspaces, PGs, hostels, staff housing, labour camps, and co-living properties. It tracks occupancy, leases, and balances down to individual beds, alongside properties and units. Billing supports either calendar months or custom 30-day periods from move-in, with automatic proration; recurring invoices can be timed for arrears, current, or advance billing. The system creates branded PDF invoices and sends them through WhatsApp without requiring a tenant app. WhatsApp also supports reminders and maintenance intake, and the Emma AI assistant can categorize maintenance messages, detect duplicates, and hand off uncertain cases. Role-based access and an audit trail support financial controls; invoices and transactions are voided or adjusted rather than deleted. The platform runs on web, Android, and iOS. It supports monthly rentals only, not daily bookings, holiday lets, or fixed-term commercial leases. Plans are billed monthly: Starter is $15 a month for 30 active leases, Growth is $45 a month for 90, Elite is $105 a month for 210, and Teams is $245 a month for unlimited active leases. Each account starts with a 14-day trial requiring no credit card.

Spec sheet

What it does
Bedspace Manager is PropTech software for monthly shared-accommodation businesses such as bedspaces, PGs, hostels, staff housing, labour camps and co-living.Read 15 Oct 2026 · bedspacemanager.com
Purpose
Bedspace Manager is a property-management platform for bedspaces, PGs, hostels, staff housing, labour camps, and co-living operators.Read 1 Oct 2026 · bedspacemanager.com
Deployment
The product is cloud-hosted and marketed as requiring no server or IT setup.Read 15 Oct 2026 · bedspacemanager.com
Trial
Every account starts with a 14-day free trial and no credit card is required.Read 1 Oct 2026 · bedspacemanager.com
Integrations
Official pages identify Google Places API, Google Sign-In, WhatsApp Business API, payment processing, email delivery and push notifications as connected services.Read 15 Oct 2026 · bedspacemanager.com
Support
The Team plan includes priority support, and the site offers a 30-minute demo.Read 1 Oct 2026 · bedspacemanager.com
Apple system requirement
The iPhone app requires iOS 13 or later, is 41.5 MB, and is listed as English-language software from Sword Tech Labs LLC.Read 15 Oct 2026 · apps.apple.com
Bed-level inventory
The system tracks properties, units, beds, occupancy, leases, and balances down to individual beds.Read 1 Oct 2026 · bedspacemanager.com
Billing models
It supports calendar billing from the first to the end of the month and custom 30-day billing from move-in, with automatic proration.Read 1 Oct 2026 · bedspacemanager.com
Business Atlas
Business Atlas drills through city, place, building, floor, property and unit levels while showing occupancy, balances and lease status.Read 15 Oct 2026 · bedspacemanager.com
Cancellation retention
After cancellation, accounts remain read-only for four months and are then permanently deleted; data can be exported during the read-only period.Read 15 Oct 2026 · bedspacemanager.com
Company founding
G2’s category profile lists Bedspace Manager for Co-Living as founded in 2024 and associated with one LinkedIn employee.Read 15 Oct 2026 · g2.com
Dashboard
The dashboard provides 18 live widgets covering income, expenses, lost rental revenue, occupancy and leases.Read 15 Oct 2026 · bedspacemanager.com
Data use
The privacy policy says operator and tenant data is not sold, rented, shared with other operators or used to train third-party systems.Read 15 Oct 2026 · bedspacemanager.com
Geographic support
A business can operate in any country supported by Google Maps, with currency and time zone set from the country selected during setup.Read 15 Oct 2026 · bedspacemanager.com
Global operation
Users select a business country and the system configures currency and time zone automatically for countries covered by Google Places.Read 1 Oct 2026 · bedspacemanager.com
Google Play developer
Google Play lists Sword Tech Labs LLC as developer, with an address at 131 Continental Dr, Suite 305, Newark, Delaware 19713-4324, United States.Read 15 Oct 2026 · play.google.com
Independent directory coverage
G2, GetApp and Software Advice describe the product as specialized software for shared accommodation, co-living, hostel, staff-housing and labour-camp operators.Read 15 Oct 2026 · softwareadvice.com
Lease billing
Leases support calendar billing from the first to the end of the month or custom 30-day rolling billing from move-in, with automatic proration.Read 15 Oct 2026 · bedspacemanager.com
Limit: cloud-only model
The student-accommodation page describes Bedspace Manager as fully cloud-hosted, with no server installation or implementation project.Read 15 Oct 2026 · bedspacemanager.com
Limit: lease caps
Starter, Growth and Elite restrict active leases to 30, 90 and 210 respectively; new leases require upgrading or freeing capacity after the limit is reached.Read 15 Oct 2026 · bedspacemanager.com
Limit: permanent country choice
The FAQ says the business country selected during setup cannot later be changed because it controls currency, time zone and billing calculations.Read 15 Oct 2026 · bedspacemanager.com
Maintenance AI
The Emma AI assistant can receive tenant maintenance messages on WhatsApp, categorize tickets, attach photos or videos, detect duplicates, and hand off uncertain cases.Read 1 Oct 2026 · bedspacemanager.com
Maintenance automation
Tenants can open maintenance tickets through WhatsApp, where the Emma AI assistant logs them automatically.Read 15 Oct 2026 · bedspacemanager.com
Monthly-only focus
Bedspace Manager supports monthly rentals only and does not support daily bookings, holiday lets, or fixed-term commercial leases.Read 1 Oct 2026 · bedspacemanager.com
Portfolio view
Business Atlas provides a hierarchy from city and place through building, floor, property, and unit.Read 1 Oct 2026 · bedspacemanager.com
Property structures
The system supports seven unit types and four bed types, including private rooms, bedspaces, partitions, loft rooms, shared rooms, single beds, double beds and bunk beds.Read 15 Oct 2026 · bedspacemanager.com
Rating on Apple App Store
No rating displayed because the listing says it has insufficient ratings or reviews.Read 15 Oct 2026 · apps.apple.com
Rating on Capterra
0 out of 5 from 0 reviewsRead 15 Oct 2026 · capterra.com
Rating on G2
0 out of 5 from 0 reviewsRead 15 Oct 2026 · g2.com
Rating on GetApp
0 out of 5 from 0 reviewsRead 15 Oct 2026 · getapp.com
Rating on Google Play
No star rating is displayed on the opened listing; the page reports 100+ downloads.Read 15 Oct 2026 · play.google.com
Recurring billing
Recurring invoice rules can generate invoices in arrears, current or advance timing.Read 15 Oct 2026 · bedspacemanager.com
Refund limitation
Subscription payments are generally non-refundable after a billing cycle starts, except for billing errors, duplicate charges and outages lasting at least 72 consecutive hours.Read 15 Oct 2026 · bedspacemanager.com
Rent changes
Rent can be increased or decreased mid-lease, with the new amount taking effect in the next billing cycle.Read 15 Oct 2026 · bedspacemanager.com
Reports
Monthly Insights PDFs and Transactions Excel files are automatically emailed to the Founder.Read 15 Oct 2026 · bedspacemanager.com
Security controls
The privacy policy states TLS/HTTPS encryption, role-based access, hashed passwords and immutable audit trails for financial records.Read 15 Oct 2026 · bedspacemanager.com
Team permissions
Five roles are provided: Founder, Admin, Manager, Finance and Agent; the Agent role is restricted to maintenance-request management.Read 15 Oct 2026 · bedspacemanager.com
Team roles
The platform provides Founder, Admin, Manager, Finance, and Agent roles, with the Agent role restricted to maintenance requests.Read 1 Oct 2026 · bedspacemanager.com
Tenant import
Tenant records can be bulk-imported from Excel and filtered with advanced tenant-record filters.Read 15 Oct 2026 · bedspacemanager.com
WhatsApp invoices
It generates branded PDF invoices and delivers them to tenants through WhatsApp without requiring a tenant app.Read 1 Oct 2026 · bedspacemanager.com
WhatsApp invoicing
The platform generates branded PDF invoices and sends them to tenants through WhatsApp without requiring a tenant app.Read 15 Oct 2026 · bedspacemanager.com

Plans and prices

Starter $15 a month per month 30 active leases · unlimited properties and units Read 1 Oct 2026 · itechguides.com
Starter $15 a month $15/mo up to 30 active leases · unlimited properties and units · 17-widget dashboard · calendar and custom billing · iOS, Android and web Read 15 Oct 2026 · bedspacemanager.com
Growth $45 a month per month 90 active leases Read 1 Oct 2026 · itechguides.com
Growth $45 a month $45/mo up to 90 active leases · Business Atlas · Excel tenant import · rent-change proration Read 15 Oct 2026 · bedspacemanager.com
Elite $105 a month $105/mo up to 210 active leases · WhatsApp PDF invoices · maintenance tracking · five team roles · monthly financial reports Read 15 Oct 2026 · bedspacemanager.com
Elite $105 a month per month 210 active leases Read 1 Oct 2026 · itechguides.com
Teams $245 a month per month Unlimited active leases Read 1 Oct 2026 · itechguides.com
Teams $245 a month $245/mo unlimited active leases · own WhatsApp number integration · advanced financial reports · priority support Read 15 Oct 2026 · bedspacemanager.com

Every Bedspace Manager plan and price →

Strong points and limits

Strong points

  • Tracks occupancy, leases, and balances at bed level.
  • Supports calendar or custom 30-day billing with proration.
  • Sends branded PDF invoices through WhatsApp.
  • Maintenance messages can be categorized and duplicates detected.
  • Role-based access and a full audit trail are provided.

Limits

  • Does not support daily bookings or holiday lets.
  • Does not support fixed-term commercial leases.
  • No resident portal is listed.

Who it suits

It suits operators renting beds on a monthly basis in shared accommodation, staff housing, or similar properties. Teams managing more than 30 active leases can consider the listed higher lease limits.

Bedspace Manager in depth

Read the full write-up

Bedspace Manager is built for operators of shared accommodation who assign and bill individual beds rather than whole apartments. It suits monthly bed-rental businesses that want occupancy, invoicing and maintenance in one workflow. The product is a focused operational system, not a general booking or commercial-property suite.

Overview

The platform models properties, units and beds separately, recording occupancy, leases and balances at bed level. That granularity is valuable in hostels, staff housing, labour camps, PGs and co-living buildings where residents can occupy different beds in the same unit. It also makes the 30-bed capacity particularly relevant to smaller operators assessing whether the plans will cover their inventory.

Billing can run from the first through the last day of each calendar month or on a rolling 30-day cycle beginning at move-in. Automatic proration handles partial periods, reducing manual adjustments when someone starts or leaves mid-cycle. Recurring invoice rules can bill in arrears, for the current period or in advance, giving finance teams control over cash-flow timing.

Business Atlas gives portfolio navigation from city and place down through building, floor, property and unit. Google Places provides address lookup, Excel supports tenant import and export, and the business country setting automatically configures currency and time zone in countries covered by Google Places.

Key features

WhatsApp billing and maintenance

Branded PDF invoices go to tenants through WhatsApp, so residents do not need to install a separate app. The same channel handles reminders and maintenance intake, which keeps routine communication in a tool many occupants already use. Emma AI can categorize incoming maintenance messages, attach photos or videos, identify duplicate tickets and pass uncertain cases to a person. That combination should reduce triage work, although operators still need staff for exceptions.

Controls and accountability

Invoices and transactions cannot be deleted; they are voided or adjusted instead. Role-based access and a complete audit trail support businesses that need traceable financial records. Founder, Admin, Manager, Finance and Agent roles divide responsibilities, with Agent access limited to maintenance requests. The permission model is therefore more structured than a single shared login, while the Agent restriction may be too narrow for staff who need broader resident-service duties.

Pricing

Every account starts with a 14-day free trial and no credit card is required. There is no permanent free plan, and all listed plans are billed monthly.

PlanPriceActive leasesBest fitStarter$15 a month30Small operators; unlimited properties and unitsGrowth$45 a month90Growing portfolios needing three times the lease capacityElite$105 a month210Larger operators with several hundred concurrent leasesTeams$245 a monthUnlimitedBusinesses that cannot work within a fixed active-lease cap; includes priority supportThe lower tiers are inexpensive entry points but impose hard active-lease ceilings, so seasonal growth or frequent turnover can force an upgrade even when property and unit counts remain manageable. Teams removes that ceiling and adds priority support; a 30-minute demo is also offered. The 14-day trial is the practical way to verify that the monthly workflow and lease allowance match your operation before paying.

Platforms

Bedspace Manager runs on Android, iOS and the web. It does not provide a resident portal, so tenant-facing billing and maintenance communication depend on WhatsApp rather than an in-product app.

Who it's for

Choose it if you manage monthly bed assignments in hostels, PGs, staff accommodation, labour camps or co-living properties and need bed-level records, recurring rent invoices and maintenance coordination. The calendar and 30-day billing options suit operators with different rental conventions, while audit controls and role separation help teams handling financial administration.

Look elsewhere if you take daily bookings, holiday lets or fixed-term commercial leases: those rental types are outside the product's scope. It is also a weaker fit if a resident portal is essential or if your team needs agents to perform duties beyond maintenance intake.

Pros and cons

Pro: Bed-level occupancy, leases and balances match shared-room operations more closely than whole-property tracking.

Pro: Calendar or rolling 30-day billing with automatic proration accommodates different monthly practices.

Pro: WhatsApp invoices, reminders and maintenance intake avoid forcing tenants into a separate app.

Pro: Emma AI can classify tickets, process media and flag duplicates before staff review.

Pro: Non-deletable financial records, role controls and an audit trail support accountability.

Con: Monthly-only leasing excludes daily, holiday and commercial-rental businesses.

Con: Starter, Growth and Elite cap active leases at 30, 90 and 210 respectively.

Con: No resident portal is available, limiting tenant self-service to WhatsApp workflows.

Con: Agent permissions are restricted to maintenance requests, which may not suit wider front-desk roles.

Alternatives

Student Housing Software is the broader category guide for comparing products aimed at student accommodation.

Yorlet is worth considering when a freemium model, API access or packages tailored to larger businesses matters more than Bedspace Manager's bed-focused monthly workflow.

SpaceBasic suits readers seeking a free tier with Excel uploads, cross-platform sync, task automation and unlimited daily check-ins.

Platuni Maintenance is the alternative when maintenance requests and work orders are the primary requirement, including a free starter tier for one unit.

Bidrento Student Housing is a paid student-housing option with a Standard plan at €56 a month including 15 units and unlimited users.

Social Home is a paid choice with property, room and active-tenant allowances presented in GBP.

Ayillo Tenant Screening is aimed at teams prioritizing resident screening and records, with a 49.00 USD monthly workspace plan.

Entrata is a paid property-management platform available across Android, API, iOS and web.

StayManager is an alternative for buyers seeking an annual licence priced at ₹300 a year and a seven-day trial.

Verdict

Bedspace Manager is a strong match for small and midsize operators renting beds by the month: its bed-level model, flexible monthly billing, WhatsApp delivery and maintenance automation address the daily work that shared accommodation creates. Choose it when those workflows and audit controls matter most. Look elsewhere for short-stay bookings, commercial leases, a resident portal or an operation likely to outgrow the active-lease limits on the first three plans.

Verdict

Bedspace Manager focuses on monthly bed rentals, with bed-level tracking, WhatsApp billing, and maintenance workflows. The monthly-only scope and plan-specific active lease limits are important constraints to weigh.

Where Specifiction places it

Alternatives to Bedspace ManagerAll alternatives →