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Clubtreasurer

clubtreasurer.com

From £0.58/mo Free trial WebAPI
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Spec score 8.8 #5 of 25 in Nonprofit Accounting Software

What it is

Clubtreasurer is web-based accounting and membership software for clubs, charities, and volunteer-led organisations. Its accounting tools track receipts, payments, balances, funds, events, activities, and budgets, and support bank reconciliations. Membership management covers member records, membership structures, payment plans, subscriptions, balances, invoices, and statements. Reports include financial statements, charity fund layouts such as CC16, and membership reports, with PDF and CSV export. Bank and online payment transactions can be brought in through uploaded or pasted CSV files; a direct bank feed is on hold. The service runs in a modern browser on desktop, tablet, or smartphone, without a download or installation. Plans include a 30-day trial, and the pricing note starts at £7/mo (annual). Essentials includes three user accounts, while Complete includes five; additional accounts are £2 per month. The Complete plan lists accruals, budgeting, stock, fixed assets, VAT, Gift Aid reporting, and advanced report layouts. The site also describes a REST API and an early access programme.

Spec sheet

What it does
Clubtreasurer is cloud accounting and membership software for clubs, charities and other volunteer-led organisations.Read 15 Oct 2026 · clubtreasurer.com
Purpose
Clubtreasurer provides accounting and membership software for clubs, charities, and volunteer-led organisations.Read 8 Oct 2026 · clubtreasurer.com
API
The pricing page says websites and apps can connect through a REST API, and the API guide describes an early access programme.Read 8 Oct 2026 · clubtreasurer.com
Security
The privacy policy says the company follows UK and EU data protection legislation and uses security procedures to prevent unauthorised access, loss, misuse, or alteration of personal information.Read 8 Oct 2026 · clubtreasurer.com
Support
The site offers online help, a support ticketing system, help pages, and video tutorials; trial users also get access to getting-started webinars.Read 8 Oct 2026 · clubtreasurer.com
Headquarters
54 Leicester Lane, Leamington Spa, Warwickshire, CV32 7HF, United KingdomRead 28 Sep 2026 · clubtreasurer.com
Founded
A Companies House data listing says Clubtreasurer Limited was incorporated on 4 January 2016.Read 15 Oct 2026 · identeco.co.uk
2026 API news
On 22 July 2026 the company announced REST API early access for synchronising live member data with external websites and applications.Read 15 Oct 2026 · clubtreasurer.com
2026 import news
On 25 September 2026 transaction import added one-pass mapping of gross payment amounts and provider fees into linked receipt and payment lines.Read 15 Oct 2026 · clubtreasurer.com
2026 support news
On 2 October 2026 Clubtreasurer Assist was renamed Clubtreasurer Clinic, priced at £20 for one hour or £80 for five sessions.Read 15 Oct 2026 · clubtreasurer.com
Access
Clubtreasurer is cloud-based and used through a modern browser on desktop, tablet, or smartphone without downloading or installing software.Read 8 Oct 2026 · clubtreasurer.com
Accounting
The software tracks receipts, payments, account balances, funds, events, activities, and budgets, and supports bank reconciliations.Read 8 Oct 2026 · clubtreasurer.com
API authentication
The API uses OAuth 2.0 client-credentials authentication over HTTPS with one-hour bearer tokens.Read 15 Oct 2026 · clubtreasurer.com
API availability limit
API access is limited to an early-access programme and organisations must request onboarding.Read 15 Oct 2026 · clubtreasurer.com
API documentation
The developer guide publishes base URLs, credential setup, curl and Node.js examples, endpoint behavior and credential revocation instructions.Read 15 Oct 2026 · clubtreasurer.com
Bank and payment imports
Transactions can be imported from bank statements and online payment systems using uploaded or pasted CSV data; a direct bank feed is described as on hold.Read 8 Oct 2026 · clubtreasurer.com
Budgeting
Complete supports multiple budgets and budget versions with actual-versus-budget reporting.Read 15 Oct 2026 · clubtreasurer.com
Cash accounting
It records receipts, payments, transfers, account balances and bank reconciliations, with reconciled transactions locked against accidental changes.Read 15 Oct 2026 · clubtreasurer.com
Cloud access
The service runs in a modern browser on desktop, tablet or smartphone and requires no download or installation.Read 15 Oct 2026 · clubtreasurer.com
Company legal identity
The privacy policy identifies the operator as Clubtreasurer Ltd, England company 09934425, registered at 54 Leicester Lane, Leamington Spa, Warwickshire CV32 7HF.Read 15 Oct 2026 · clubtreasurer.com
Data retention
Inactive trial, premium and free accounts can be automatically removed after stated inactivity periods, while non-renewed premium accounts become read-only after one month.Read 15 Oct 2026 · clubtreasurer.com
Events and projects
Transactions can be assigned to custom cost codes, events and projects so users can compare activity surpluses or deficits.Read 15 Oct 2026 · clubtreasurer.com
Fund accounting
Users can track restricted or designated funding pools and produce charity fund layouts such as CC16.Read 15 Oct 2026 · clubtreasurer.com
Hosting
A maker community subscription FAQ states that systems and data are hosted in Germany within the EU and subject to GDPR rules.Read 8 Oct 2026 · clubtreasurer.com
Import automation limitation
Automatic cost-code matching is approximate and the documentation instructs users to review and correct matches.Read 15 Oct 2026 · clubtreasurer.com
Import matching limitation
Imported event, fund and account names must exactly match existing records or that row can fail.Read 15 Oct 2026 · clubtreasurer.com
Invoicing limitation
The core system is cash accounting and does not provide supplier or customer sub-ledgers; non-member invoicing is handled by treating those parties as member records.Read 15 Oct 2026 · clubtreasurer.com
Licence
The public product pages do not state an open-source licence or publish source code.Read 15 Oct 2026 · clubtreasurer.com
Limit: feature depth
AskmeOffers says the feature set may not suit organisations with complex financial needs.Read 15 Oct 2026 · askmeoffers.com
LinkedIn company size
LinkedIn lists Clubtreasurer.com as privately held with 2–10 employees.Read 15 Oct 2026 · linkedin.com
LinkedIn positioning
LinkedIn describes the product as accounting and membership management for clubs, charities and voluntary organisations, including payment tracking, Gift Aid and bank integrations.Read 15 Oct 2026 · linkedin.com
Member billing
The membership module creates and emails invoices and statements, handles recurring renewals and records payments into financial accounts.Read 15 Oct 2026 · clubtreasurer.com
Membership
The membership feature manages member records, membership structures, payment plans, subscription payments, balances, invoices, and statements.Read 8 Oct 2026 · clubtreasurer.com
Membership records
Membership Management stores member details, membership items, payment plans, subscription payments and balances.Read 15 Oct 2026 · clubtreasurer.com
Notable limits
The pricing page includes three user accounts with Essentials and five with Complete, with additional accounts priced at £2 per month.Read 8 Oct 2026 · clubtreasurer.com
Payment integrations
The maker's import guidance covers payment transaction files from PayPal, Stripe, GoCardless, and SumUp; these are file imports rather than stated live connections.Read 8 Oct 2026 · clubtreasurer.com
Payment-provider formats
Official import guidance covers PayPal, Stripe, GoCardless and SumUp export files.Read 15 Oct 2026 · clubtreasurer.com
Praise: reporting and support
Customer testimonials describe clear reports, easy fund tracking, reliable operation and quick personal support.Read 15 Oct 2026 · clubtreasurer.com
Praise: setup and affordability
South Hams Motor Club reports that setup was easy, accounting became more organised and the service was affordable.Read 15 Oct 2026 · shmc.co.uk
Praise: simplicity
AskmeOffers reports repeated praise for ease of use, straightforward navigation and minimal accounting knowledge requirements.Read 15 Oct 2026 · askmeoffers.com
Rating on AskmeOffers
3 out of 5 from 72 reviews.Read 15 Oct 2026 · askmeoffers.com
Reports
Reports cover transactions, cash flow, reconciliations, budgets, stock, assets, events, funds, financial statements, charity layouts and memberships, with PDF and CSV export.Read 15 Oct 2026 · clubtreasurer.com
REST API
A public REST API in early access can list members, member details, membership assignments, invoices and balances, and update member contact details or sections.Read 15 Oct 2026 · clubtreasurer.com
Security and hosting
The privacy policy says the company follows UK data-protection requirements, uses security procedures against unauthorised access, and the FAQ says systems and data are hosted in Germany under GDPR.Read 15 Oct 2026 · clubtreasurer.com
Self-hosting
The product is described as fully cloud-based and its pages provide no self-hosting option.Read 15 Oct 2026 · clubtreasurer.com
Support and documentation
Subscribers receive help pages, video tutorials, community forums, support tickets and trial-user getting-started webinars.Read 15 Oct 2026 · clubtreasurer.com
Transaction imports
Bank and payment-provider files can be uploaded or pasted through standard or advanced import workflows.Read 15 Oct 2026 · clubtreasurer.com

Plans and prices

Essentials £7 a year £7 GBP per month, billed annually; flexible monthly plans also available 3 user accounts included · Membership Management sold separately Read 8 Oct 2026 · clubtreasurer.com
Essentials £7 a month annually; flexible monthly plans also available 3 user accounts · core financial management · membership sold separately Read 15 Oct 2026 · clubtreasurer.com
Complete £9 a month annually; flexible monthly plans also available 5 user accounts · budgeting · accruals · stock · fixed assets · VAT · Gift Aid · advanced reports Read 15 Oct 2026 · clubtreasurer.com
Complete £9 a year £9 GBP per month, billed annually; flexible monthly plans also available 5 user accounts included · Includes accruals, budgeting, stock, fixed assets, VAT, Gift Aid reporting and advanced report layouts Read 8 Oct 2026 · clubtreasurer.com
Essentials + 100-member membership £9 a month annually 100 members · Essentials included Read 15 Oct 2026 · clubtreasurer.com
Membership bundle — Essentials, 100 members £9 a year £9 GBP per month; £7 Essentials + £2 Membership, billed annually Includes 100 members Read 8 Oct 2026 · clubtreasurer.com
Complete + 100-member membership £11 a month annually 100 members · Complete included Read 15 Oct 2026 · clubtreasurer.com
Membership bundle — Complete, 100 members £11 a year £11 GBP per month; £9 Complete + £2 Membership, billed annually Includes 100 members Read 8 Oct 2026 · clubtreasurer.com
Essentials + 250-member membership £11.50 a month annually 250 members · Essentials included Read 15 Oct 2026 · clubtreasurer.com
Membership bundle — Essentials, 250 members £11.50 a year £11.50 GBP per month; £7 Essentials + £4.50 Membership, billed annually Includes 250 members Read 8 Oct 2026 · clubtreasurer.com
Complete + 250-member membership £13.50 a month annually 250 members · Complete included Read 15 Oct 2026 · clubtreasurer.com
Membership bundle — Complete, 250 members £13.50 a year £13.50 GBP per month; £9 Complete + £4.50 Membership, billed annually Includes 250 members Read 8 Oct 2026 · clubtreasurer.com

Every Clubtreasurer plan and price →

Strong points and limits

Strong points

  • Tracks funds, budgets, receipts, and payments
  • Membership tools include invoices and statements
  • Reports export to PDF and CSV
  • Accessible through browsers on desktop, tablet, and smartphone

Limits

  • Direct bank feed is on hold
  • Essentials includes three user accounts
  • Additional user accounts cost £2 per month

Who it suits

It suits clubs and charities that need accounting alongside membership records, payments, and reporting. Browser access across desktop, tablet, and smartphone is relevant to organisations that do not want to install software.

Clubtreasurer in depth

Read the full write-up

Clubtreasurer is cloud software that combines club accounting with membership administration for charities and volunteer-led organisations. It suits groups that want one browser-based system for funds, member balances and reporting. The main choice is between a low-cost accounting core and paid membership bundles, with file-based transaction imports shaping how much automation you get.

Overview

Accounting covers receipts, payments, account balances, funds, events, activities, budgets and bank reconciliations. Fund and restricted-fund tracking, grant tracking and an audit trail support the controls expected in community and charitable organisations. Membership management handles member records, membership structures, payment plans, subscription payments, balances, invoices and statements, but it is sold separately from Essentials.

Reports include financial statements, membership reports and charity fund layouts such as CC16. PDF and CSV exports make it practical to pass information to trustees, auditors or spreadsheets. Transactions from bank statements and online payment systems can be uploaded or pasted as CSV files. Import guidance covers PayPal, Stripe, GoCardless and SumUp files; a direct bank feed is on hold, so organisations wanting continuous synchronisation should look elsewhere.

Key features

Accounting and reporting

Essentials covers core records and reporting. Complete is the more capable accounting tier, adding accruals, budgeting, stock, fixed assets, VAT, Gift Aid reporting and advanced report layouts. Those additions matter to organisations with assets, tax obligations or more formal charity reporting; a small club tracking cash, funds and subscriptions can avoid that extra scope.

Membership and integrations

Membership bundles add capacity for 100, 250, 500 or 1,000 members, allowing the same membership workflow to scale without changing accounting tiers. Websites and apps can connect through a REST API, although the API guide describes the programme as early access. That is useful for organisations with development resources, while CSV imports remain the established route for payment files.

Support and security

Online help, support tickets, help pages and video tutorials provide several support channels, and trial users can attend getting-started webinars. Systems and data are hosted in Germany within the EU. The company says it follows UK and EU data-protection legislation and uses procedures intended to prevent unauthorised access, loss, misuse or alteration of personal information.

Pricing

A 30-day trial is available. Annual billing is the headline term, with flexible monthly plans also offered on Essentials and Complete. Essentials costs £7 per month billed annually and includes three user accounts; membership is extra. Complete costs £9 per month billed annually and includes five user accounts, with its additional accounting features included.

Membership bundles combine each accounting tier with a member allowance: Essentials with 100 members is £9 per month billed annually, 250 is £11.50, 500 is £15 and 1,000 is £20. Complete with the same allowances is £11, £13.50, £17 and £22 per month respectively, billed annually. Additional user accounts cost £2 per month. Essentials is the economical choice for core bookkeeping; Complete earns its premium when accruals, VAT, Gift Aid, stock, fixed assets or advanced layouts are necessary. The membership add-on means the cheapest accounting price is not the total cost for a club managing members.

Platforms

Clubtreasurer runs in a modern browser on desktop, tablet or smartphone, with no download or installation. Its web-only delivery suits distributed volunteer teams, while organisations requiring a native desktop application should choose another platform.

Who it's for

It is a strong fit for clubs, charities and volunteer-led organisations that need fund accounting and member billing together, especially where PDF or CSV reporting is sufficient and annual pricing is acceptable. It is less suitable for teams that depend on a live bank connection, native applications or membership included in the base accounting plan.

Pros and cons

Pros: accounting and membership workflows share one service; restricted funds, grants and audit trails support charity governance; Complete adds VAT, Gift Aid, accruals, stock and fixed assets; browser access works across desktop and mobile devices; PDF and CSV exports are practical for reporting.

Cons: membership costs extra on top of Essentials or Complete; bank and payment connections rely on uploaded or pasted CSV files rather than a live feed; REST API access is early access; extra user accounts add £2 per month.

Alternatives

Nonprofit Accounting Software is the broader shortlist for comparing charity-focused systems.

Choose MoneyMinder instead if a freemium option, a free edition, budgeting tools and Android or iOS apps matter more than Clubtreasurer's fund and membership combination.

Churchsoft Assist 2026 is an alternative for organisations seeking a paid plan with extensive support services across desktop and mobile platforms.

Church Windows suits buyers wanting modular desktop software with a 12-month contract and a free trial.

Grain Ledger is worth considering if a free web starter plan with limited expenses, one bank connection and three users is the priority.

NP Ledger is an alternative for smaller nonprofits that need US Form 990 and 1099 contractor tracking.

Tangicloud Fundamentals fits teams seeking Microsoft-hosted, per-user accounting across web and native platforms.

FastFund Accounting is a paid web alternative centred on cash-based and fund accounting with budgeting and project tracking.

Fund EZ is a Windows option for organisations that prefer paid training and maintenance arrangements.

Verdict

Choose Clubtreasurer if your club or charity needs fund-aware accounting, member payments and reporting in one browser service, and CSV imports are acceptable. Look elsewhere if a live bank feed, native apps or bundled membership at the lowest entry price is essential.

Verdict

Clubtreasurer combines club accounting and membership administration with reporting and CSV transaction imports. Check the account limits and whether file-based imports meet your needs before choosing a plan.

Where Specifiction places it

Alternatives to ClubtreasurerAll alternatives →