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CondoAide

condoaide.ca

From C$39/mo Free plan WebWindowsmacOSLinuxiOSAndroid
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Spec score 9.4 #1 of 25 in HOA Accounting Software

What it is

CondoAide is condo management software for self-managed syndicates in Quebec, with preparation for Bill 16 compliance. It combines reserve planning, maintenance tracking, accounting, meeting materials, and owner communications. Associations can plan reserve funds over 25 years and keep equipment inventories, maintenance logs, and completed work in one place. Accounting includes budgets, unit charges, financial statements, and balances for three funds; Advanced Finances adds CSV imports, bank reconciliation, and CPA export. Teams can prepare agendas, link documents and minutes, send announcements with read receipts, and track co-owner requests. Its AI assistant can answer condo-management questions, draft minutes, and summarize uploaded documents; the maker says queries are not used to train AI models. CondoAide is a progressive web app for modern browsers on desktop, tablet, and smartphone, so no app download is required. The Free plan supports up to five units. Paid plans start at C$39 a month, and several paid plans include a 60-day trial. The maker says CondoAide does not manage online voting or assemblies.

Spec sheet

What it does
CondoAide is Quebec-focused condominium-management software combining registry, finances, meetings, maintenance and Bill 16 preparation for self-managed syndicates.Read 15 Oct 2026 · condoaide.ca
Purpose
CondoAide is condo management software built for self-managed syndicates in Quebec, with preparation for Bill 16 compliance.Read 4 Oct 2026 · condoaide.ca
Intended users
The maker presents the Gestionnaire plan for professional property managers who manage multiple syndicates through one account and consolidated invoice.Read 4 Oct 2026 · condoaide.ca
Integrations
Capterra lists Stripe and VoPay as the two third-party integrations.Read 15 Oct 2026 · capterra.com
Security
The maker says data is hosted in Quebec, encrypted at rest with AES-256 and in transit with TLS 1.3, with two-factor authentication available and sensitive actions logged.Read 4 Oct 2026 · condoaide.ca
Support
Every plan includes in-app support requests to the CondoAide team, with responses followed inside the application.Read 15 Oct 2026 · condoaide.ca
Accounting
Financial tools cover three funds, budgets, assessments, statements, transaction history, CSV bank imports and reconciliation.Read 15 Oct 2026 · condoaide.ca
AI assistant
The AI assistant can answer condo-management questions, draft meeting minutes, and summarize uploaded documents; its queries are not used to train AI models.Read 4 Oct 2026 · condoaide.ca
AI limitation
The company warns that AI answers can contain errors, are not legal advice and should be checked against official sources or professionals.Read 15 Oct 2026 · condoaide.ca
API or SDK
The public documentation describes the MCP connector but does not present a conventional REST API, SDK or downloadable developer kit.Read 15 Oct 2026 · condoaide.ca
Automatic payments
CondoAide supports Canadian pre-authorized debits through Stripe, deposits funds directly to the syndicate and never holds the collected money.Read 15 Oct 2026 · condoaide.ca
Bill 16 tools
The platform tracks deadlines, hosts reserve-fund studies, maintains a digital maintenance log and plans reserve funding over 25 years.Read 15 Oct 2026 · condoaide.ca
Changelog news
On August 26, 2026 it added board-authored governance, privacy and building-rule documents with targeted read receipts.Read 15 Oct 2026 · condoaide.ca
Communications
The inbox supports announcements, unit or distribution-list messages, permanent archives, requests and read receipts.Read 15 Oct 2026 · condoaide.ca
Company founding
LinkedIn lists CondoAide as founded in 2025.Read 15 Oct 2026 · ca.linkedin.com
Company size
LinkedIn lists CondoAide as a privately held software-development company with 2–10 employees.Read 15 Oct 2026 · ca.linkedin.com
Data residency
Core application data and backups are hosted in Quebec, while Stripe, Brevo and Anthropic handle limited functions outside Canada.Read 15 Oct 2026 · condoaide.ca
Device access
CondoAide is a progressive web app for modern browsers on desktop, tablet, and smartphone, and the maker says no app download is required.Read 4 Oct 2026 · condoaide.ca
Documentation
The online user guide covers application sections, roles, permissions, imports, billing, payments, legal modules and support workflows.Read 15 Oct 2026 · condoaide.ca
Independent company contact
RGCQ lists contact Nicolae Racovita at 4143 chemin Sainte Angélique, Saint-Lazare, Quebec, with CondoAide telephone and email details.Read 15 Oct 2026 · rgcq.org
Independent feature count
Capterra lists 24 product features, including accounting, document management, maintenance scheduling, member communication, reporting and self-service portal.Read 15 Oct 2026 · capterra.com
Independent listing scope
Capterra describes CondoAide as web-based HOA/property-management software for Quebec self-managed condominium syndicates and lists a CA$39 starting price.Read 15 Oct 2026 · capterra.com
Independent product description
RGCQ describes CondoAide as Quebec-built software keeping the registry, maintenance log, contingency fund, dues, meetings and statements together for self-managed syndicates.Read 15 Oct 2026 · rgcq.org
Independent review limitation
Capterra reports zero user reviews, so it provides no repeated reviewer praise or complaint pattern for CondoAide.Read 15 Oct 2026 · capterra.com
Independent scope
RGCQ states that the product is free for syndicates of up to five units and intended for self-managed condominiums from 2 to 200 units.Read 15 Oct 2026 · rgcq.org
Industry association listing
The Regroupement québécois des gestionnaires de copropriété lists CondoAide under software, virtual meeting, accounting and finance, and maintenance-record/reserve-fund categories.Read 15 Oct 2026 · rgcq.org
Integrations and payments
The site describes CSV accounting imports and pre-authorized debit collection with automatic ledger reconciliation; successful debit transaction fees are absorbed by CondoAide.Read 4 Oct 2026 · condoaide.ca
Maintenance
Work orders, component condition, replacement values, due dates, vendor records and maintenance history are tracked in dedicated sections.Read 15 Oct 2026 · condoaide.ca
Maker and headquarters
Founder Nicolae Racovita says CondoAide is operated by Solutions Nicvi Inc., headquartered in Saint-Lazare, Quebec.Read 4 Oct 2026 · condoaide.ca
MCP extensibility
The user guide documents an MCP connector for Claude, ChatGPT, Claude Code and other MCP clients using OAuth or personal tokens, with permission scoping, journaling and revocation.Read 15 Oct 2026 · condoaide.ca
Meetings
Assembly tools manage agendas, linked documents, minutes and approvals, but voting itself is not provided and results are recorded afterward.Read 15 Oct 2026 · condoaide.ca
Meetings and communications
Features include meeting agendas, linked documents and minutes, owner announcements with read receipts, and tracked co-owner requests.Read 4 Oct 2026 · condoaide.ca
Notable limit
The maker's FAQ says CondoAide does not manage online voting or assemblies, and directs users to dedicated voting tools for those functions.Read 4 Oct 2026 · condoaide.ca
Owner portal
Co-owners can view unit information, obligations, mandates and payment history, while tenants receive a reduced menu.Read 15 Oct 2026 · condoaide.ca
Platform form
CondoAide is a progressive web app usable through modern browsers on desktop, tablet and smartphone, with no native app download required.Read 15 Oct 2026 · condoaide.ca
Privacy and export
The FAQ says association data is stored in Quebec, AI queries are not used to train models, and customers can export data in standard formats such as PDF, CSV, or Excel depending on plan.Read 4 Oct 2026 · condoaide.ca
Rating on Capterra
0.0 out of 5 from 0 reviewsRead 15 Oct 2026 · capterra.com
Registry
Its digital registry organizes declarations, minutes, contracts, budgets and policies, with upload, signing and access controls.Read 15 Oct 2026 · condoaide.ca
Reserve funds and maintenance
The platform supports 25-year reserve planning and centralizes the maintenance logbook, equipment inventory, and completed work tracking.Read 4 Oct 2026 · condoaide.ca
Security encryption
The security page states AES-256 encryption at rest, TLS 1.3 in transit, bcrypt password hashing and ES256-signed authentication tokens.Read 15 Oct 2026 · condoaide.ca
Self-hosting
The service is described as hosted SaaS on Vercel and Supabase; no self-hosting package is documented.Read 15 Oct 2026 · condoaide.ca

Plans and prices

Free Free No time limit; billed monthly Up to 5 units · 1 building · 2 admin users · 1 GB storage · 20 AI requests/month · email support Read 4 Oct 2026 · condoaide.ca
Free Free up to 5 units · 1 building · 2 admin users · 1 GB storage · 20 AI requests/month Read 15 Oct 2026 · condoaide.ca
Starter C$39 a month Billed monthly; annual billing saves two months Up to 50 units · 5 admin users · 10 GB storage · 100 AI requests/month · 60-day free trial · email support Read 4 Oct 2026 · condoaide.ca
Starter C$39 a month or $390/year up to 50 units · 5 admin users · 10 GB storage · 100 AI requests/month Read 15 Oct 2026 · condoaide.ca
Management C$79 a month or $790/year 10 admin users · 25 GB storage · 250 AI requests/month · advanced finances · insurance-proof tracking Read 15 Oct 2026 · condoaide.ca
Management C$79 a month Billed monthly; annual billing saves two months 10 admin users · 25 GB storage · 250 AI requests/month · 60-day free trial · priority support Read 4 Oct 2026 · condoaide.ca
Gestionnaire C$100 a month plus $9, $19 or $39 per managed syndicate according to size multi-syndicate account · shared team up to 10 users · single consolidated invoice · 20 units included for PAD Read 15 Oct 2026 · condoaide.ca
Pro C$129 a month or $1,290/year up to 200 units · up to 5 buildings · 15 admin users · 50 GB storage · 500 AI requests/month Read 15 Oct 2026 · condoaide.ca
Pro C$129 a month Billed monthly; annual billing saves two months Up to 200 units · up to 5 buildings · 15 admin users · 50 GB storage · 500 AI requests/month · 60-day free trial · priority support Read 4 Oct 2026 · condoaide.ca

Every CondoAide plan and price →

Strong points and limits

Strong points

  • Plans reserve funds over 25 years.
  • Tracks maintenance, equipment, and completed work.
  • Includes budgets and financial statements.
  • Progressive web app works on desktop, tablet, and smartphone.
  • Free plan supports up to five units.

Limits

  • Does not manage online voting or assemblies.
  • Free plan is limited to five units.
  • Paid plans start at C$39 a month.

Who it suits

CondoAide suits self-managed syndicates in Quebec seeking tools for finances, maintenance, meetings, and owner communication. The Gestionnaire plan is presented for professional property managers overseeing multiple syndicates.

CondoAide in depth

Read the full write-up

CondoAide is a Quebec-focused management service for self-managed condo syndicates, especially boards bringing financial and maintenance records together. Its strongest case is a connected administrative toolkit; associations that need voting or assemblies online should look elsewhere for those functions.

Overview

Preparation for Bill 16 compliance and 25-year reserve planning give CondoAide a distinctly local, long-range focus. Its mix of accounting, maintenance and owner communications can reduce the need to spread routine records across separate systems. The trade-off is a defined boundary: it does not run online voting or assemblies.

Key features

Reserve planning spans 25 years, while the maintenance logbook brings equipment inventory and completed work into a central record. That combination helps boards relate upcoming funding needs to the history of upkeep.

Budgets, unit charges, financial statements and balances across three funds cover core association finances. Advanced Finances adds CSV imports, bank reconciliation and CPA export, making it the stronger fit for boards that need a more complete accounting handoff. Pre-authorized debit collection can reconcile automatically to the ledger, and CondoAide absorbs fees on successful debit transactions.

Meeting agendas can link to documents and minutes; owner announcements include read receipts, and co-owner requests can be tracked. These tools support follow-through, not just sending updates. The AI assistant can answer condo-management questions, draft minutes and summarize uploaded documents. Its queries are not used to train AI models.

The maker says association data is hosted in Quebec, encrypted at rest with AES-256 and in transit with TLS 1.3. Two-factor authentication is available, and sensitive actions are logged. Customers can export data in standard formats such as PDF, CSV or Excel, depending on plan.

CondoAide is a progressive web app for modern browsers on desktop, tablet and smartphone, with no app download required. Native Android and iOS platforms are also listed.

Pricing

The Free plan costs nothing with no time limit. It covers up to 5 units in 1 building, 2 admin users, 1 GB of storage and 20 AI requests per month, with email support. It is a low-commitment option for a very small association, but the unit, building and storage caps leave little room to grow.

Starter costs C$39 a month and supports up to 50 units, 5 admin users, 10 GB and 100 monthly AI requests, with email support. It includes a 60-day free trial; annual billing saves two months. This is the entry paid plan for a single association that has outgrown Free.

Management costs C$79 a month, with 10 admin users, 25 GB and 250 monthly AI requests, plus priority support. It also includes a 60-day trial and the two-month annual-billing saving. Its listed limits do not specify a unit or building cap, so it suits readers comparing its additional users, storage and support rather than assuming a particular association size.

Pro costs C$129 a month and raises the limits to 200 units, 5 buildings, 15 admin users, 50 GB and 500 monthly AI requests. Priority support and a 60-day trial are included; annual billing saves two months. It is the clearest fit among these plans for a larger association needing multiple buildings and higher quotas.

Gestionnaire costs C$100 a month as a base, plus monthly per-syndicate fees by size: up to 5 units are included, 6–15 units cost $9, 16–30 units cost $19, and 31+ units cost $39. PAD includes 20 portfolio units, then costs $1.50 per unit per month. Designed for professional managers overseeing multiple syndicates through one account and consolidated invoice, it is not a flat-price alternative to the association plans.

Platforms

Browser access across desktop, tablet and smartphone avoids a required download. Android and iOS are also listed, giving readers on those platforms another stated access option.

Who it's for

CondoAide is best suited to Quebec self-managed syndicates that want reserve planning, finances, maintenance records and owner communications in one service. Its Gestionnaire plan targets professional property managers with multiple syndicates. Boards whose administration depends on online voting or assemblies will need a separate dedicated tool.

Pros and cons

Long-range planning and upkeep records: 25-year reserve planning sits alongside an equipment inventory and maintenance history, connecting future needs with completed work.

Useful accounting handoffs: Advanced Finances adds reconciliation, CSV imports and CPA export, while successful pre-authorized debit transactions are fee-free to the association.

Communication follow-through: Read receipts and tracked requests help boards monitor owner interactions.

Plan limits vary substantially: Free is capped at 5 units and 20 monthly AI requests; paid plans raise capacity, but the Management plan's unit and building limits are not defined in its stated tier.

No online voting or assemblies: Associations needing those workflows must add a dedicated service.

Alternatives

For broader category browsing, start with HOA Accounting Software. Choose HOA Messenger instead if a free plan for unlimited HOAs and residents, with 90-day visibility, better matches the need. MoneyMinder is an alternative when budgeting, forecasting and Excel export are the priority. Consider HOA Simplify for its stated accounting, billing and resident portal offering, or GProps System as another freemium property-management and accounting option. SMPLR HOA, CommunityPay, HOAS and Perfect HOA are also alternatives to compare.

Verdict

Choose CondoAide if a Quebec syndicate needs reserve planning, financial administration and maintenance tracking in a single browser-accessible service, with accounting exports and debit reconciliation available as needs grow. Look elsewhere or pair it with another tool if online voting or assemblies are essential.

Verdict

CondoAide covers several administrative tasks for Quebec syndicates and provides browser access across device types. Associations needing online voting or assemblies will need a dedicated tool for those functions.

Where Specifiction places it

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