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MailArchiva

mailarchiva.com

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Spec score 7.9 #8 of 27 in Email Archiving Software

What it is

MailArchiva is an email archiving service for organizations that need e-discovery, forensic investigation and compliance capabilities. It can search email and attachment contents, produce reports, bulk-export archive data, restore messages to mailboxes and export search results to CSV. Retention policies, legal holds, audit trails and tamper-proof archive data support governance. MailArchiva Cloud lists compatibility with Office 365, Google Workspace, Microsoft Exchange, Zimbra, Kerio Connect, SmarterMail, MDaemon and IBM Lotus Domino. The service runs on Linux and Windows and is also listed for web, API and self-hosted use. Cloud archives can be hosted in California or Amsterdam; the listed hosting certifications differ by region. Cloud storage includes three-way redundancy and ten years of archiving from service commencement, with a 99.95% uptime SLA advertised. A free plan and 30-day trial are listed. Cloud trial users cannot import historical data, and trial data is erased unless a subscription order arrives before the trial ends.

Spec sheet

Purpose
MailArchiva provides email archiving, e-discovery, forensics and compliance capabilities for organizations.Read 29 Sep 2026 · mailarchiva.com
Audience
The maker describes the product as intended for IT managers, compliance officers, legal and e-discovery teams, and executives.Read 29 Sep 2026 · mailarchiva.com
Integrations
MailArchiva Cloud lists Office 365, Google Workspace, Microsoft Exchange, Zimbra, Kerio Connect, SmarterMail, MDaemon and IBM Lotus Domino as compatible mail systems.Read 29 Sep 2026 · mailarchiva.com
Security
The feature page lists TOTP two-factor authentication, AES-256 data encryption, TLS certificate management, antivirus scanning and authentication through AD, Azure, Google or LDAP credentials.Read 29 Sep 2026 · mailarchiva.com
Support
The support page offers free documentation and community forums, plus paid priority technical support by phone, email and remote session.Read 29 Sep 2026 · mailarchiva.com
Headquarters
Houston, Texas, United StatesRead 23 Sep 2026 · mailarchiva.com
Founded
2006Read 23 Sep 2026 · mailarchiva.com
Cloud availability
The Cloud page advertises a 99.95% uptime SLA.Read 29 Sep 2026 · mailarchiva.com
Cloud hosting
Cloud archives can be hosted in California or Amsterdam; the page identifies SOC 2 Type II hosting in the US and ISO 27001:2022 and EN 50600 hosting in the EU.Read 29 Sep 2026 · mailarchiva.com
Cloud storage
MailArchiva Cloud includes three-way redundant data storage and unlimited storage for ten years of archiving from service commencement.Read 29 Sep 2026 · mailarchiva.com
Export and restore
Users can bulk export data, restore data to mailboxes and export search results to CSV.Read 29 Sep 2026 · mailarchiva.com
Governance
The product supports retention policies, holds, audit trails and tamper-proof archive data.Read 29 Sep 2026 · mailarchiva.com
Mailbox limit
If the mail server reports more mailboxes than licensed, much of the service, including search, may be disabled until the shortfall is licensed.Read 29 Sep 2026 · mailarchiva.com
Search
Its search tools can query email and attachment content and generate reports on search results.Read 29 Sep 2026 · mailarchiva.com
Trial limits
During the Cloud trial, historical data cannot be imported, and trial data is permanently erased unless a subscription order is received before the trial ends.Read 29 Sep 2026 · mailarchiva.com

Plans and prices

Cloud Price not published Recurring annual fee per mailbox; monthly equivalent is shown as “Per Mailbox / Month.” Custom pricing above 500 mailboxes · Unlimited storage · 10-year retention · Historical data storage charged separately per GB per annum Read 29 Sep 2026 · mailarchiva.com
On-Premise Price not published One-time, non-recurring perpetual license fee per mailbox; first-year support is mandatory, and annual support and upgrades are optional thereafter. Free for companies with 9 or fewer mailboxes · Custom pricing above 500 mailboxes · Runs on Windows or Linux server Read 29 Sep 2026 · mailarchiva.com

Every MailArchiva plan and price →

Strong points and limits

Strong points

  • Searches email and attachments and generates reports.
  • Supports retention policies, holds and audit trails.
  • Exports data and restores it to mailboxes.
  • Cloud includes ten years of archiving and redundant storage.
  • Lists several mail systems and security features.

Limits

  • Cloud trial excludes historical-data imports.
  • Trial data is erased without a subscription order.
  • Search may be disabled when mailbox counts exceed licences.
  • No plan prices are listed.

Who it suits

It suits IT managers, compliance officers, legal and e-discovery teams, and executives who need searchable, governed email archives. Organizations should account for mailbox licensing: search and other service functions may be disabled if reported mailboxes exceed the licensed count.

Verdict

MailArchiva combines archive search and export with retention controls and legal holds. Check the mailbox count and the Cloud trial conditions before choosing a plan.

Where Specifiction places it

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