OpenText Retain Unified Archiving

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Spec score 6.8 #11 of 19 in Digital Communications Governance Software

What it is

OpenText Retain Unified Archiving stores business communications for centralized case assessment, search, and eDiscovery. It can be deployed on-premises or in the cloud, with listed sources including Exchange, Office 365, Gmail, Bloomberg Professional, OpenText GroupWise, and mobile communications. Administrators can define archive policies by mailbox type, source, item type, status, age, attachments, folder, and attachment type.

Built-in eDiscovery tools support litigation holds, searching, redaction, and exporting archived messages. Users and administrators can access archives through a browser-based Web Access Archive Viewer; listed options also include email clients, a mobile app, and an Offline Archive Viewer. Exports include PST, PDF, and standalone archive viewer formats. The data sheet describes AES encryption, secure storage options, audit trails, role-based controls, and permissions for confidential messages. Mobile message archiving is described as encrypted for iOS, Android, and BlackBerry devices. Single-instance storage keeps one copy of each message and attachment. Pricing is available on request.

Spec sheet

Purpose: Archives business communications for centralized case assessment, search, and eDiscovery.Read 4 Oct 2026 · opentext.com
Intended users: The product page describes archiving and eDiscovery for organizations that need to manage communication records and meet data archiving mandates.Read 4 Oct 2026 · opentext.com
Deployment: The archive can be deployed on-premises or in the cloud.Read 4 Oct 2026 · opentext.com
Integrations: The product page identifies OpenText Enterprise Messaging and OpenText GroupWise among related integrations and solutions.Read 4 Oct 2026 · opentext.com
Support: The product page links to OpenText Support Services, Professional Services, Customer Success Services, and Managed Services.Read 4 Oct 2026 · opentext.com
Archive access: Users and administrators can access archives through a browser-based Web Access Archive Viewer, and the data sheet also lists email clients, a mobile app, and an Offline Archive Viewer.Read 4 Oct 2026 · opentext.com
Discovery tools: Built-in eDiscovery supports litigation holds, search, redaction, and export of archived messages.Read 4 Oct 2026 · opentext.com
Export formats: Archived data can be exported to PST, PDF, or standalone archive viewer formats.Read 4 Oct 2026 · opentext.com
Message sources: The data sheet lists Exchange, Office 365, Gmail, Bloomberg Professional, OpenText GroupWise, and mobile communications as supported sources.Read 4 Oct 2026 · opentext.com
Mobile archiving: The data sheet describes encrypted mobile message archiving for iOS, Android, and BlackBerry devices.Read 4 Oct 2026 · opentext.com
Policy controls: Administrators can define archive policies by mailbox type, message source, item type, status, age, attachments, folder, and attachment type.Read 4 Oct 2026 · opentext.com
Security and access: The data sheet describes AES encryption, secure storage options, audit trails, role-based access controls, and permissions for confidential messages.Read 4 Oct 2026 · opentext.com
Storage efficiency: Single-instance storage keeps one copy of each message and attachment in the archive.Read 4 Oct 2026 · opentext.com
Third-party integration: The data sheet says a third-party API can ingest information into the archive while maintaining data fidelity.Read 4 Oct 2026 · opentext.com

Strong points and limits

Strong points

Deployment can be on-premises or in the cloud.
Archive policies cover sources, message attributes, and attachments.
eDiscovery includes litigation holds, search, and redaction.
Exports include PST, PDF, and standalone viewer formats.
Security features include audit trails and role-based controls.

Limits

Pricing is available on request.
Listed message sources may not cover every source an organization uses.
Mobile archiving lists iOS, Android, and BlackBerry devices.

Who it suits

Retain Unified Archiving suits organizations managing communication records and data archiving mandates. It may be relevant where centralized search, litigation holds, and eDiscovery are needed across the listed message sources.

Verdict

Retain Unified Archiving brings policy controls, access options, and eDiscovery tools together for communications records. Pricing is on request, so organizations will need to assess fit and cost directly.