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SPECIFICTION
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OctopusPro

octopuspro.com

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Spec score 8.2 #9 of 32 in Therapy Scheduling Software

What it is

OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers, and mental health service businesses. Its scheduling and dispatch board supports drag-and-drop bookings, list view, and practitioner workload management. The appointment workflow can hold client profiles, histories, intake notes and forms, telehealth links, signatures, attendance records, invoices, and payments. It also supports virtual counselling, online intake calls, and remote mental health service workflows. Google Calendar and Outlook Calendar integrations sync appointments and availability. Listed payment gateways include Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap; Xero and QuickBooks are accounting integrations. OctopusPro describes encrypted information transfer, SSL-secured servers, and role-based staff permissions. It offers onboarding, setup, training, and support for advanced practice requirements. A REST API and webhooks are available for custom integrations and workflow automation. The 14-day trial requires no credit card, but does not include the branded customer-facing app. Established pricing is $60 seat per month and $6 seat per month.

Spec sheet

Product
OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers, and mental health service businesses.Read 7 Oct 2026 · octopuspro.com
Free plan
NoRead 20 Sep 2026 · octopuspro.com
Trial
The pricing FAQ states that the free trial lasts 14 days, requires no credit card, and includes system features and the fieldworker app.Read 7 Oct 2026 · octopuspro.com
Paid from
6Read 20 Sep 2026 · octopuspro.com
API
OctopusPro's help page describes a REST open API and webhooks for custom integrations and workflow automation.Read 7 Oct 2026 · help.octopuspro.com
Security
OctopusPro says personal information is stored on secure servers with SSL certificates and information transferred between users and the service is encrypted.Read 7 Oct 2026 · octopuspro.com
Support
OctopusPro says it offers onboarding, setup, training, and advanced requirements support for psychology practices.Read 7 Oct 2026 · octopuspro.com
Accounting integrations
OctopusPro pricing lists accounting integrations including Xero and QuickBooks.Read 7 Oct 2026 · octopuspro.com
Appointment workflow
The product can manage client profiles, appointment history, intake notes and forms, telehealth links, signatures, attendance records, invoices, and payments.Read 7 Oct 2026 · octopuspro.com
Calendar integrations
The psychologist product page names Google Calendar and Outlook Calendar integrations for syncing appointments and availability.Read 7 Oct 2026 · octopuspro.com
Payment integrations
The page lists Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap as payment gateway integrations.Read 7 Oct 2026 · octopuspro.com
Permissions
The psychologist page says role-based user permissions provide staff access control for records and information.Read 7 Oct 2026 · octopuspro.com
Scheduling
It provides a live scheduling and dispatch board with drag-and-drop bookings, list view, and practitioner workload management.Read 7 Oct 2026 · octopuspro.com
Trial limitation
The pricing FAQ says the branded customer-facing app is unavailable during the trial because it requires the Corporate plan and setup time.Read 7 Oct 2026 · octopuspro.com
Virtual services
OctopusPro supports telehealth appointments, virtual counselling, online intake calls, and remote mental health service workflows.Read 7 Oct 2026 · octopuspro.com

Plans and prices

Starter $36.25 a month $36.25 per month For owner-operators · Includes 1 Admin + 1 Fieldworker Read 7 Oct 2026 · octopuspro.com
Established — admin seat $60 a month billed monthly Per-seat pricing for growing teams Read 20 Sep 2026 · octopuspro.com
Established — fieldworker seat $6 a month billed monthly Per-seat pricing for growing teams Read 20 Sep 2026 · octopuspro.com
Unlimited Users — platform $99 a month Choose either the booking-fee or commission usage model Unlimited admin users · Unlimited fieldworker users Read 20 Sep 2026 · octopuspro.com
Unlimited Users — booking fee $1 a month Applies only to Unlimited Users; choose one usage model Usage-based pricing Read 20 Sep 2026 · octopuspro.com
Established $60 a month $60 USD per admin seat / month; $6 USD per fieldworker seat / month For growing teams · Unlimited users Read 7 Oct 2026 · octopuspro.com
Unlimited Users $99 a month $99 USD platform fee / month Large crews & contractor networks · Unlimited users · Usage-based booking fee or commission Read 7 Oct 2026 · octopuspro.com
Starter $348 a year Or $348 per year (save 20%) For owner-operators · Includes 1 Admin + 1 Fieldworker Read 7 Oct 2026 · octopuspro.com
Established $600 a year $600 USD per admin / year (-17%); $60 USD per fieldworker / year (-17%) For growing teams · Unlimited users Read 7 Oct 2026 · octopuspro.com
Unlimited Users $999 a year $999 USD platform fee / year (-16%) Large crews & contractor networks · Unlimited users · Usage-based booking fee or commission Read 7 Oct 2026 · octopuspro.com
Unlimited Users — commission Price not published Usage-based pricing Read 20 Sep 2026 · octopuspro.com

Every OctopusPro plan and price →

Strong points and limits

Strong points

  • Scheduling board includes drag-and-drop bookings and workload management.
  • Appointment workflow includes intake records, invoices, and payments.
  • Google Calendar and Outlook Calendar sync appointments and availability.
  • Role-based permissions control staff access to records.
  • Trial includes system features and the fieldworker app.

Limits

  • No free plan; trial lasts 14 days.
  • Branded customer-facing app is unavailable during the trial.
  • Established plan charges per admin and fieldworker seat.
  • Unlimited Users plan adds a usage-based booking fee or commission.

Who it suits

OctopusPro suits psychology and counselling practices that need scheduling, client records, virtual-service workflows, and payment handling. Its role permissions, integrations, and API may also suit practices coordinating staff and connected systems.

Verdict

OctopusPro brings scheduling, practice records, virtual services, and payments together for mental health service businesses. Check seat and usage charges, and note that the branded customer app is excluded from the trial.

Where Specifiction places it

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