Best Therapy Scheduling Software in 2026
Updated
In short: Carepatron is ranked #1 of 32 as of 3 October 2026, ahead of ICANotes and Zanda. The best-ranked option with a free plan is CliniForm. The lowest first paid tier on this page is OctopusPro at $1/mo.
Therapy scheduling brings calendars and client access together with practice administration. Carepatron, Zanda and WriteUpp open the ranking. Compare calendar sync, client portals and integrated telehealth, then consider how insurance claims and payment processing fit your practice’s workflow. Mobile app coverage adds another point of comparison for access, while free-plan availability and the paid-from price provide cost context. Weigh the listed capabilities against the appointment coordination and administrative tasks you need to handle.
32 therapy scheduling software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
#1 Carepatron Top pick · 7.6 Free plan · $15.50/mo
#2 ICANotes Runner-up · 7.4 $20/mo
#3 Zanda Also great · 7.4 $4.99/mo
- Free planFree trial AndroidapiiOSmacOSWeb
- Free plan
- Yes
- Paid from
- 31 /user/mo
- Integrated telehealth
- Yes
RecognisedDocumentedPlatformsFree planFree trial$15.50/mofirst paid tier About CarepatronVisit site - Free trial Web
- Free plan
- Yes
- Paid from
- 25 /user/mo
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial$20/mofirst paid tier About ICANotesVisit site - Free trial AndroidiOSmacOSWebWindows
- Free plan
- No
- Integrated telehealth
- Yes
RecognisedDocumentedPlatformsFree planFree trial$4.99/mofirst paid tier About ZandaVisit site - Free planFree trial apiWeb
- Free plan
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial£24.99/mofirst paid tier About CliniFormVisit site - Free trial AndroidiOSWeb
- Free plan
- Yes
- Integrated telehealth
- Yes
- Client portal
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trialC$3/mofirst paid tier About ColibVisit site - Free trial AndroidiOSWeb
- Free plan
- No
- Paid from
- 24.95 /user/mo
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trialC$34.95/mofirst paid tier About WriteUppVisit site - Free trial AndroidiOSWeb
- Free plan
- No
- Paid from
- 69 /user/mo
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial$69/mofirst paid tier About TherasoftVisit site - Free trial AndroidiOSWeb
- Free plan
- No
- Integrated telehealth
- Yes
RecognisedDocumentedPlatformsFree planFree trial$24.50/mofirst paid tier About SimplePracticeVisit site - AndroidapiiOSWeb
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - Free trial Web
- Free plan
- No
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial$49.95/mofirst paid tier About CounSolVisit site - Free trial Web
- Free plan
- No
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial$29/mofirst paid tier About TheraNestVisit site - Free trial Web
- Free plan
- No
- Paid from
- 39 /user/mo
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial$19.50/mofirst paid tier About TheraPlatformVisit site - WebiOSAndroid
- Free plan
- No
- Paid from
- 6 /user/mo
- Integrated telehealth
- No
- Client portal
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial$1/mofirst paid tier About OctopusProVisit site - Free plan Web
- Free plan
- Yes
- Integrated telehealth
- Yes
RecognisedDocumentedPlatformsFree planFree trial$39/mofirst paid tier About Sessions HealthVisit site - macOSLinux
- Free plan
- Yes
- Integrated telehealth
- No
- Client portal
- No
- Insurance claims
- No
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - WebWindows
- Free plan
- No
- Paid from
- 10 /user/mo
RecognisedDocumentedPlatformsFree planFree trial$47.50/mofirst paid tier About Practice Perfect EMRVisit site - WebiOSAndroid
- Free plan
- No
- Integrated telehealth
- Yes
- Client portal
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - WebiOSAndroid
- Free plan
- Yes
- Integrated telehealth
- Yes
- Client portal
- No
RecognisedDocumentedPlatformsFree planFree trial - WebiOSAndroid
- Free plan
- No
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - Web
- Free plan
- No
- Integrated telehealth
- Yes
- Client portal
- No
- Insurance claims
- No
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - Web
- Free plan
- Yes
- Integrated telehealth
- Yes
- Client portal
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - Web
- Free plan
- No
- Paid from
- 25 /user/mo
- Integrated telehealth
- Yes
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - Web
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial - Web
- Free plan
- Yes
- Integrated telehealth
- Yes
RecognisedDocumentedPlatformsFree planFree trial - Web
- Free plan
- No
- Integrated telehealth
- No
- Client portal
- Yes
- Insurance claims
- Yes
- Payment processing
- Yes
RecognisedDocumentedPlatformsFree planFree trial
Is your tool on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which therapy scheduling software is ranked first on Specifiction?
Carepatron is ranked #1 of 32 with a score of 7.6. ICANotes is second and Zanda third.
How many of these have a free plan?
3 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, OctopusPro has the lowest first paid tier we found: $1/mo.
How is this list ranked?
Ranked on what each maker publishes, the fullest spec sheet first: how deeply the product is documented, the platforms it runs on, a free tier or trial to test it, and its standing. Paid placements never change a rank.